What Not to Do, if You Send Out Your Hosts' Invitations

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Discussion Overview

This thread discusses experiences related to sending out invitations for shows, particularly focusing on mistakes made by consultants and the resulting impressions on potential guests. Participants share anecdotes about missing or incorrect information on invitations and the impact it has on the event's success.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant expresses frustration over receiving a postcard invitation with no show information, leading to a poor first impression.
  • Another participant wonders if the consultant was using the invitation as advertising or simply forgot to include details.
  • Several users share their own experiences of sending out invitations with missing or incorrect information, noting the embarrassment it caused.
  • One participant recalls a time when they forgot to include the date on invitations but received understanding responses from guests.
  • Another participant mentions a situation where they sent invitations with the wrong month, which led to guests reaching out for clarification.
  • One participant speculates that the missing information could have been a result of labels getting mixed up or overlooked during preparation.
  • Another participant shares a similar experience of sending out invitations with an incorrect address, emphasizing the importance of double-checking details.
  • One participant discusses their system for organizing invitations to avoid mistakes, highlighting the need for careful preparation.

Areas of Agreement / Disagreement

Views differ on the reasons behind the mistakes made on invitations, with some attributing it to oversight while others suggest it could be a result of poor organization. No clear consensus emerges regarding the best practices for sending invitations.

Contextual Notes

Participants share personal experiences related to the challenges of sending out invitations for shows, reflecting on the importance of clear communication and attention to detail in the process.

Who May Find This Useful

Consultants who are involved in sending out invitations for shows may find these shared experiences relevant as they navigate similar challenges.

KimmyDarling
KimmyDarling
Messages
730
I just received a postcard invitation to a Tastefully Simple show, sent by the Consultant.

NONE OF THE SHOW INFO IS ON IT. Not the host's name, the date, or anything whatsoever. I have no clue as to whose party it is. In fact, I don't even recognize the area code of the Consultant! (She made sure to stamp HER info on it, but just left the other side blank.)

What a horrible first impression!
 
oh no!Do you think she is just using that as advertising OR did she totally forget?!
 
Uh oh. :eek:
 
KimmyDarling said:
I just received a postcard invitation to a Tastefully Simple show, sent by the Consultant.

NONE OF THE SHOW INFO IS ON IT. Not the host's name, the date, or anything whatsoever. I have no clue as to whose party it is. In fact, I don't even recognize the area code of the Consultant! (She made sure to stamp HER info on it, but just left the other side blank.)

What a horrible first impression!
Click to expand...

Once when I was pregnant, I completely forgot to put the date of the show on invitations I was sending out.....I was so embarrassed!:o I resent "oops" invites , blaming it on my hormonal baby brain - it turned out well - everyone was very understanding, and it actually made the show more fun!

But I at least had all of the other info on the cards!:rolleyes:
 
Doh!

Should you call her?
 
  • Thread starter
  • #6
Oh, it gets better. I just emailed her, and THE EMAIL BOUNCED!So I went to her website, and sure enough, she has a different email address listed.Good gravy! I sure hope I was the only one!
 
A friend of mine had a jewelry party once and the consultant had the wrong address and wrong rsvp phone number.I sent the invites out for a show once with the wrong info on it... it was a mystery show I was hosting.... I had the wrong month on it. At least I knew who actually looked at it because they called me!!!!
 
  • Thread starter
  • #8
finley1991 said:
A friend of mine had a jewelry party once and the consultant had the wrong address and wrong rsvp phone number.

I sent the invites out for a show once with the wrong info on it... it was a mystery show I was hosting.... I had the wrong month on it. At least I knew who actually looked at it because they called me!!!!
Click to expand...

That's true-- I guess it does qualify as a "call to action" mail piece! LOL
 
:eek: huh????:eek:
 
  • Thread starter
  • #10
You know, I am just assuming that they were sent by the consultant, but I guess it could have been done by the host... the handwriting looks like it's from my best friend from elementary school, but I haven't seen her in 20 years, and she lives in Texas, so I doubt it's from her.But it does give me pause-- I will be sure to fill out everything if/when I have hosts send out invitations to their guests, so they don't make me look bad if they make a mistake like this.It's just such a bad first impression, to me... yikes.
 
well I guess no one will show up at that party! yikes is right! keep us posted on the mystery, this is good!
 
  • Thread starter
  • #12
Okay, she wrote me back with a list of her future hosts, and I do know one of them. In fact, she's a PC Consultant in my cluster! The Consultant is going to email me her show info.So hopefully my cluster-mate wasn't the one who made the error...
 
It is possible she was doing labels and it got stuck on another invite or that they postcards stuck together and that is why the show info was never filled out.
I have a system when I do them
When they first arrive in my supply order every pack is opened and I put my label and bring a friend sticker
When i get the guest list I address them all then I go back and add the info label and the stamp.
I do it in this order so if I mess up writing the address I don't waste a show label or stamp.
Its possible it just got overlooked
 
I did something goofy like that last year...I make labels with the host's information on it (name, phone, address, date, etc.) I usually just do a Find/Replace. But for some reason the street address never changed. Postcards went out. Host calls me and asks me about the address...OOOPS!:o

I re-sent the invites with the correct info and amd soooo careful now to check and double check my invites before I send them.
 
I put a wrong phone # one time on a hosts invites. I was completely mortified but it was a $900 show! I had guests calling me to RSVP...
 
for those of you that put your info on the invite...where do you put it?
 
I almost forgot the time on my last set of invites!

Here's the template I've been using. I got it on here, but I don't know who originally posted it. This one is lined-up for my printer (HP3055) and is for the Real Food Real Fast invites - I do wish HO would use one template for the invites, every season I have to fiddle with it so it lines-up right.
 

Attachments

  • Thread starter
  • #18
Linda, thanks for sharing that!
 
pamperedlinda said:
<snip>...I do wish HO would use one template for the invites, every season I have to fiddle with it so it lines-up right.
Click to expand...
There's only ONE invite for spring! Well, unless the generic one is still available. But the salads and desserts shows are on the same card - no need to keep 2 kinds in stock.
 

Frequently Asked Questions

What should I avoid when sending out my hosts' invitations?

One of the main things to avoid is sending out invitations without first confirming the details with your host. This includes the date, time, and location of the event. If the information is incorrect, it can lead to confusion and a lack of attendance.

Is it a bad idea to personalize invitations without the host's input?

Yes, personalizing invitations without consulting your host can be problematic. Your host may have specific preferences or a particular tone they want to convey. Always check with them to ensure the message aligns with their vision for the event.

Should I use a generic message for all hosts' invitations?

Using a generic message is not recommended. Each host may have a unique style or theme for their party, and a personalized invitation can make guests feel more excited and engaged. Tailor the message to reflect the host's personality and the type of event they are planning.

What mistakes should I avoid regarding the RSVP process?

Avoid neglecting to include clear RSVP instructions in the invitation. If guests don’t know how to respond or by when, it can lead to uncertainty and a lack of planning for the event. Make sure to provide a specific method for RSVPs and a deadline.

Is it okay to send invitations without discussing the guest list with the host?

No, it is crucial to discuss the guest list with the host before sending out invitations. The host may have specific people they want to invite or may want to avoid inviting certain individuals. Always collaborate with your host to ensure the guest list meets their expectations.

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