First Time Mailing Out Invitations for Host

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Discussion Overview

This thread discusses the timing for mailing out invitations for host parties among Pampered Chef consultants. Participants share their personal experiences regarding the ideal time frame for sending invitations and making reminder calls.

Discussion Character

  • Anecdotal

Main Points Raised

  • One participant inquires about the ideal time frame for mailing invitations, suggesting 2 weeks before the show.
  • Another participant mentions they typically mail invitations 10 days before the event and also makes reminder calls 2 days prior.
  • One participant states they send invitations 2 weeks in advance.
  • A different participant prefers to send invitations as close to 2 weeks as possible and also calls 2 days before the show to gauge attendance.
  • One participant shares that they mail invitations about 10 days in advance, emphasizing that the invite should not be the first notification of the party for guests.
  • Another participant agrees with the 10-day timeline, noting that sending invitations too early may lead to guests forgetting about the event before the reminder calls.
  • One participant mentions they mail invitations out between 2 weeks to 10 days before the show.

Areas of Agreement / Disagreement

Views differ regarding the ideal time frame for mailing invitations, with some participants favoring 10 days and others preferring 2 weeks. No clear consensus emerges.

Contextual Notes

Participants share their personal experiences and practices regarding invitation timing, reflecting a variety of approaches within the consultant community.

Who May Find This Useful

Consultants looking for insights on invitation timing for host parties may find the shared experiences relevant.

babywings76
babywings76
Gold Member
Messages
7,266
What is the ideal time frame for mailing out the invitations? Should I do it 2 weeks before her show? I will also be making her reminder calls 2 days before the show. Any thoughts?
 
I usually mailed them out 10 days before and I do the reminder calls 2 days before like your doing. I think you will be fine Amanda. It works and then after the calls I talk with the hostess the night before and let her know who is coming and such who wanted to look at a book and who had an order for her to collect.
 
I send mine out 2 weeks in advance.
 
I like mine as close to 2 weeks as possible. I also call 2 days prior to the show as well it gives me an idea on how many people will be in attendance.
 
I'm about 10 days. I tell my hosts that I don't want my invite to be the first time they are hearing about the party. It's merely a formal invite.
 
I also shoot for about 10 days. I think if they get them too early, they forget about it long before the reminder calls are placed. If they are mailed 10 days in advance, only a week passes before they are reminded about the party...so it's still fairly fresh in their minds...
 
I mail mine out two weeks to 10 days.
 

Frequently Asked Questions

What should I include in my invitations for my first host?

When creating your invitations, be sure to include the date, time, and location of the event. Also, mention the theme of the party, any special activities planned, and a brief description of what guests can expect. Don't forget to include RSVP details so you can plan accordingly!

How can I make my invitations more appealing?

To make your invitations stand out, consider using colorful designs or themed graphics that relate to the Pampered Chef products. Personalize each invitation with a handwritten note or a fun fact about the products that will be showcased. Including a small sample or a recipe card can also entice guests to attend.

What is the best way to send out invitations?

You can send out invitations through various methods, including traditional mail, email, or social media. For a more personal touch, handwritten invitations can be very effective. If you choose digital methods, ensure that your invitations are visually appealing and easy to read on mobile devices.

How far in advance should I send out my invitations?

It’s best to send out your invitations at least 2-3 weeks before the event. This gives your guests ample time to clear their schedules and allows you to follow up with reminders as the date approaches. If you’re hosting during a busy season or holiday, consider sending them out even earlier.

What should I do if I don’t receive RSVPs?

If you haven’t received RSVPs by the deadline, it’s perfectly acceptable to follow up with a friendly reminder via text or phone call. You can ask if they received the invitation and if they plan to attend. This can help you get a better headcount for your event.

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