Help! Host Book Chaos - What Do I Do?

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Discussion Overview

This thread discusses the challenges faced by consultants when dealing with unresponsive hosts who frequently change the date of their shows. Participants share their personal experiences and strategies for managing communication and expectations with hosts.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant describes a situation where a host changed the date of her show multiple times and became unresponsive, leading to uncertainty about the event.
  • Another participant suggests leaving a message indicating the assumption that the show is still on, which has worked for them in the past.
  • Several users express concern about the implications of a host's unresponsiveness, particularly regarding guest orders and discontinued products.
  • One participant shares their experience of preparing for a show despite uncertainty, including purchasing ingredients in case the host did not prepare them.
  • Another participant recounts showing up for a show only to find no one home, highlighting the unpredictability of such situations.
  • One user mentions a strategy of leaving messages that express understanding of potential personal issues the host may be facing, while also emphasizing the need for communication.
  • Another participant suggests contacting outside orders to ensure some commission can be earned, regardless of the host's situation.

Areas of Agreement / Disagreement

Views differ on how to handle unresponsive hosts, with some participants sharing similar strategies while others offer different approaches based on their experiences. No clear consensus emerges on the best course of action.

Contextual Notes

Participants share personal anecdotes and strategies based on their experiences with hosts, reflecting the varied nature of interactions within the consultant community.

Who May Find This Useful

Consultants facing challenges with unresponsive hosts or those looking for different approaches to managing show communications may find this discussion relevant.

L
lraspante
Messages
14
Okay I had a host book originally in mid feb., with to online orders that came in. Then she switched the date to March 7th a week later changed the date to the 8th of March. Then after we sent out a second round of invites she switched the date again to tomorrow 4-4-08. Well she has not responded to me at all since we set it for the 4th back at the beginning of March. I have called countless times and sent e-mails as well. What the heck do I do? I just tried to call her again and I left a message.
 
As others have suggested leave her a message that since you have not heard from her you are assuming the part is still on and you will be at her house at such and such time. Seems to work in at least getting a call back.
 
And I think one additional part of that message was something about, I have your address, so I will just use Google maps to get directions... For some reason that part really stuck out in my mind...
 
Hopefully her show is not dated February with any of the discontinued products ordered or guest specials, because it is too late to submit a February show.
Just wondering.
Deb
 
I am concerned about the orders that you have since February that went to your website--aren't they looking for their products?

I also am concerned if someone order something discontinued or a price change. Do check them out to be safe and make sure the guest specials aren't affected.
 
  • Thread starter
  • #6
Back in Feb. I changed the date to reflect March. And I called those that placed an order and told them the show has been changed. I also made them aware that none of there items were on the discontinued list for the new catalog, although the prices have changed. They said they would hold off and just have it submitted when she has her show. Of course I had to change the date two more times and call the guests again. Now I have left messages saying that unless I hear otherwise I will assume the show is still taking palce. HOWEVER you know what they say when you assume! I actually went to to store and bought the ingredients for the dish just incase she didn't purchase it! I guess I have a 50/50 chance of having a show tomorrow. With my luck no one will be there at all when I arrive, not even the host herself. Has this happened to anyone?
 
  • Thread starter
  • #7
Well I showed up at the house at 6:15p.m. and no one was home. I waited and called the hosts cell and nothing. That was just awesome!
 
I am so sorry this happened to you!!

What are you going to do now?
 
Sorry this happened to you. That host was totally rude - been there had that.:grumpy:


Here's what I do now if the host just isn't returning my calls:

I leave a message saying that I really need to speak with her before the party and if she's swamped and doesn't have time to shop for the recipe I can do that for her and I am excited about the party but I know life happens and if she now is unable to host to please let me know so I can do whatever else I might have the opportunity to do during that time.

If I don't hear from her after that I will leave another message saying that since I haven't heard anything I have to think that she is not able to do the show. I say if I'm wrong call me right away because I can still come. I also say that I'm disappointed that she didn't call me to let me know and I hope everything is okay.

You never know, there could have been a family death or illness and returning my call was not her priority just then. I like to leave the door open just in case.
 
Do you have enough outside orders to make a show. Perhaps call those web orders and let them know that you will be placing their orders yourself. That way you make "some" commission for all your troubles.
Lorna
 

Frequently Asked Questions

What should I do if my host has not returned their guest list?

If your host hasn't returned their guest list, reach out to them gently to remind them. Offer assistance in compiling the list if they need help. You can suggest they think of friends, family, and coworkers who might be interested in the party. Make it a fun task by encouraging them to think of people who would enjoy the products.

How can I organize the guest list if it's in chaos?

What if my host is overwhelmed and doesn't know how to invite guests?

Offer to help your host by providing them with templates for invitations or messages they can send to their guests. You can also suggest they use social media or group chats to make the process easier. Remind them that you are there to support them and that it’s okay to ask for help.

How do I handle last-minute changes to the guest list?

Last-minute changes are common, so stay flexible. Keep an updated list and communicate any changes to the host. If new guests are added, ensure they receive all necessary information about the party. If someone cancels, consider reaching out to other potential guests to fill the spot.

What resources can I provide to help my host manage their party?

Provide your host with a checklist that includes tasks like sending invitations, confirming attendance, and preparing for the party. Share tips on how to engage guests during the party and offer them promotional materials or product samples. Encourage them to reach out to you with any questions or concerns throughout the process.

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