I Have a Host Scheduled in a Week From Tomorrow and Have Not Been Able

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Discussion Overview

This thread discusses the challenges faced by participants in securing communication and commitments from hosts for upcoming shows. Participants share their personal experiences regarding difficulties in reaching hosts, setting show times, and managing expectations.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant expresses frustration over not being able to reach a host to finalize details for an upcoming show, emphasizing the importance of communication.
  • Another participant shares their experience of having a similar issue, noting that they assumed the host was not planning the show due to lack of communication.
  • Several users mention the importance of setting a show time during the initial booking to avoid confusion later.
  • One participant identifies a strategy of consistently scheduling shows at the same time to streamline the process.
  • Another participant recounts a situation where a host eventually canceled, highlighting the challenges of maintaining communication and the impact on their business.
  • One participant reflects on the emotional toll of dealing with unresponsive hosts and the need for reliable partnerships.
  • Another participant shares a positive outcome from a different show, contrasting it with their current frustrations.
  • One participant updates the thread with news about a host who has been unresponsive but is now attempting to gather orders for a catalog show.

Areas of Agreement / Disagreement

Views differ among participants regarding the best approach to handle unresponsive hosts, with some advocating for proactive communication while others emphasize the need for setting clear expectations from the start. No clear consensus emerges on a single effective strategy.

Contextual Notes

Participants share experiences that reflect the unpredictability of working with hosts and the varying levels of commitment and communication encountered in the consultant-host relationship.

Who May Find This Useful

Consultants facing similar challenges with host communication and show planning may find the shared experiences and strategies relevant to their own situations.

LBurke
LBurke
Messages
243
I have a host scheduled in a week from tomorrow and have not been able to get ahold of her.:mad: We have only done most of the 1st coaching call and have not yet set a menu or more importantly a TIME for her show!:eek: She was a guest of a guest at the show she booked from so I can't play that card - and the host she booked from is counting on the booking benefit! (Oh and the friend she came with, yeah, can't get ahold of her to close her show she had almost a month ago now!):mad: :mad:

I have had a personal event come up for the night of her show and if I'm going to be unemployeed for the night would like to know so I can rsvp for it. I'm sorry this is so long, but bottom line is, I'm looking for some verbage to use to leave a message for her tonight basically saying I need to know if we're a go or not. I've already left several messages and an email or two and have gotten no response.

Thanks in advance
 
I would call and leave her a message that you have not heard back from her and are assuming she has not sent out invitations (since a time was never discussed) and unless you hear back from her by ____ time you will make other plans for the night.
Honestly, if you don't have a time set and the show is a week away, you're not working that night. This is exactly why I get guest lists from my hosts ONE MONTH before their show.
 
  • Thread starter
  • #3
Yeah, I know... I need to start setting a time at the show when we set the date. Lesson learned. Just holding out hope! She was sooo excited at the party she booked from. I'm gonna try one more time to get ahold of her friend and see if I can find out if something's up, then will leave her a message with the wording you used.
Thanks!
 
I had this problem a week ago. Hadn't heard from the host after 4 weeks of leaving messages. My last message on Thursday (show to be sat.) was, since I haven't heard from you, I'm assuming you are not planning on your show. You can make your show into a catalog show and still enjoy the benefits of a host. I will need to close your show by_____________. (leave time and date).
 
LBurke said:
Yeah, I know... I need to start setting a time at the show when we set the date. Lesson learned.
Click to expand...
The easy way to deal with this is always have your shows at the same time. I do mine at 7:00. It's late enough that people don't expect a full meal and they've been able to feed their own families. But it's early enough that we aren't at the host's house until midnight.
 
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  • #6
chefann said:
The easy way to deal with this is always have your shows at the same time. I do mine at 7:00. It's late enough that people don't expect a full meal and they've been able to feed their own families. But it's early enough that we aren't at the host's house until midnight.
Click to expand...

Hmmm... I like this idea... 7 it is!
 
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  • #7
lockhartkitchen said:
I had this problem a week ago. Hadn't heard from the host after 4 weeks of leaving messages. My last message on Thursday (show to be sat.) was, since I haven't heard from you, I'm assuming you are not planning on your show. You can make your show into a catalog show and still enjoy the benefits of a host. I will need to close your show by_____________. (leave time and date).
Click to expand...

Julie, what was her response?
 
That was my call to her Friday AM. I forgot to type that I also left a message Thursday night that said, "I assumed you were able to get the ingredients from my website since I hadn't heard from you. I hope your guests won't go hungry. I'll see you at 11:00". When I hadn't heard by the next day, I didn't want to drive 40 minutes away to nothing, so thats' when I left the message Friday.Friday night I was gone for a short time. She left a phone message at 8:00 PM. and emailed me. "Yes I'm planning on having my show and I have all the food. If I don't hear from you by 8:30 PM, I will call my friends and let them know you cancelled."Mind you, I had continued to leave messages for over 4 weeks also requesting her email. So obviously she had my number. Do you think she had invited people? I don't think so. I got home after nine, so I emailed her back. I let her know that this was a business for me, and I had to have notice to get things ready. It would have been nice to have returned my calls. Because I work for myself, I can choose who I partnership with. I need to partnership with people who are honest with me. I told her if she wanted to turn her show into a catalog show she could call our HO (gave her the number) to find a consultant that best meets her needs. She emailed back in the AM Saturday and said she was just now calling guests to cancel her show. She was sorry if she wasn't in need of such constant communication as I must feel I need. She said she didn't need to be reminded of things. (mind you there was not return call for 4 weeks. I didn't know if she had even got the ingredients. I know she gets the calls, because she is selling her house and the message machine says she'll get right back about the house). She said she was sorry if there was any type of communication problem. I referred her to a consultant closer to her I know.
 
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  • #9
Seriously! A half hour window when she was leaving a message?!:confused: Constant communication? How about ANY communication! Be glad to be rid of her!:yuck: I had a host like that early on and was so glad to be rid of her. She kept rescheduling at the last minute until she finally just canceled cause I pushed for her guest list. I don't understand why people don't realize this is a job! This is how I pay for my son's diapers! If I'm unemployeed for the night...:blushing:

I know my host invited one person through my website (who has not viewed the invite, mind you, cause we can check that). I am now adopting Ann's we start at 7 philosophy, but have been setting the start time at 12am on the website til we set somthing. I was sitting down to call her and saw that her start time says 6pm. Now I am trying to rack my brain (which has been a little cramped and fuzzy lately) to remember if I set it that way or if she's did! I think I am going to forget about her and her friend who won't close her show and enjoy my weekend.:cool: I'll call monday saying if I don't hear from her I'll be at her house at 5 on Friday to set up for her 6pm show and will bring ingredients for a recipe with me. I can still make my other thing at 6 if she's not there or calls to cancel.

Both these hosts were interested in signing and were so excited about their shows! What is up? Errr! I was counting on all my Oct shows to try and get some Nov./Dec. bookings!
 
Good luck Laurie. This was my only client I have ever had this problem with. But I can count my blessings. After reading what some people have experienced, I'm glad it was just one that flopped. I moved on. So my 11 shows dropped down to 10 shows. Good news is, I just had an $800 close today. It makes two $400 shows. Yippee!
 
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  • #11
Thought I'd update...
The host who needs to close called back today and had yet another (lame) excuse for why she had to call me back Monday to close... errr. However, she works with the MIA host for next Friday, so I asked if she could have her call me... we'll see if that happens, but it's something... Oh, and my other thing I had for that night turns out to be tonight and I have a show... GRRR.
Baby steps, right!
 
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  • #12
Finallyfinally got an email from the host for friday saying her 5 month old has been sick for a couple of weeks and she won't be able to do her show as she's a single mom and it's just too much for her right now. At least I know but it would have been nice to have heard that last week! Whatever. She said she'd gather some orders for a catalog show. I told her the host she booked from was already waiting to put in a $50 order, so that should help her out a little and to let me know if she wasn't able to gather anything so I could find another way to get the booking benefit for the other girl. We'll see what happens!
Thanks for all your advice and help!
 
Well at least you finally know~and it sounds like not all is lost, hopefully she will put in a catalog show!!
 

Frequently Asked Questions

What should I do if I haven't been able to contact my host before the party?

If you haven't been able to reach your host, try sending a quick text or email to check in. You can also reach out via social media if you are connected. It's important to confirm details like the guest list, party theme, and any specific goals your host may have for the event.

How can I prepare for the party if I haven't received any information from my host?

What if my host hasn't promoted the party yet?

If your host hasn't promoted the party, encourage them to do so as soon as possible. They can use social media, text messages, or personal invitations to generate excitement. Offer to provide them with graphics or a message they can easily share to help boost attendance.

How can I support my host in the final week leading up to the party?

In the final week, offer to send reminders to the guests and assist your host with any last-minute preparations. You can also provide tips on how to engage guests during the party and suggest any fun activities or games to keep the energy high.

What if I feel unprepared for the party with only a week left?

If you're feeling unprepared, take a deep breath and focus on the essentials. Create a checklist of what you need to do in the next week, such as finalizing recipes, gathering supplies, and practicing your presentation. Remember, flexibility is key, and you can adjust your plans based on the party's dynamics.

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