Booking Phone Messages to Leave for Potential Hosts

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Discussion Overview

This thread explores various strategies and personal experiences related to leaving phone messages for potential hosts in the context of booking shows. Participants share their approaches to follow-ups and the challenges they face in reaching out to customers.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant, identifying as a consultant, discusses the difficulty of reaching customers and the frustration of leaving messages without responses.
  • Another participant shares their experience of leaving a specific message after multiple attempts, which they find often elicits a response.
  • One consultant expresses discomfort with repeated calls, feeling it may come across as pushy, but acknowledges that persistence can lead to successful bookings.
  • Another participant mentions their strategy of continuing to call until they receive a clear indication of disinterest from the potential host.
  • A participant expresses appreciation for the encouragement received from others in the thread.

Areas of Agreement / Disagreement

Views differ on the best approach to follow-ups, with some participants emphasizing persistence while others express concern about being perceived as pushy. No clear consensus emerges on a single effective strategy.

Contextual Notes

Participants share personal experiences and strategies that reflect their individual styles and comfort levels in reaching out to potential hosts.

Who May Find This Useful

Consultants looking for insights on follow-up strategies and personal experiences related to booking shows may find this discussion relevant.

S
Suzy Englert
Messages
136
I have customers who want to call me to book a show-either I met them at a show and they did not have their calendar with them and/or want to pencil in a date, or I met them earlier in the year and they want me to call them in June (or a specific month or time) to set a date for their show. I'm getting lots of answering machines and trying to call at different times of the day.

Is there anything else you can leave on the answering machine besides "I'm calling to see if you've had the opportunity to look at your calendar to see which date works for your show" (and I have emailed my available dates to them) do you just continue calling and/or leaving messages? Many times when I have reached these types of customers we have set a date and had a successful show. And I'm trying to earn TPC in sales this year and am good at following up w/ potential hosts. I realize it's their job not to call us back but get tired of leaving messages. Any ideas?

Thanks!

Suzy in Texas
 
If after 2 calls and emails I still haven't heard back I call and leave a message that says
"Hi XXX, this is Kara from the Pampered Chef! I hope you are doing well, I am following up with you about booking your show. If anything has changed please let me know, otherwise I will continue to try to reach you until we catch up. If I don't hear back from you by XXXX (day) I will give you another try over the weekend. You can also email me at xxxxx...."

Usually this will get a resonse. I also emphasize that I had such a great time meeting them and am SO excited to help them earn free stuff!
 
I hate calling over and over.....makes me feel pushy and desperate. I have found, though, that you have to do it. When I FINALLY DO reach them, they're happy I did not give up, and "meant to call" or "couldn't find number"....

I have a party scheduled this month, and it took me over a MONTH of calls. She's excited and my VM kept PC on her brain. She's apparently been telling EVERYONE she's having a party, had 3 orders ready when she called to schedule her show! lol

She has family driving in for the weekend because they want to see what the buzz is all about! Ha Ha

Let's hope it is a successful one.

I also have 2 recruit leads (who do not know each other) that have been receiving my VM for over TWO months. They just emailed me, separately, that life became crazy. They are still interested but have to wait until late this month. Funny thing, they both wrote for me not to give up on them! lol

Now if I can remember this when I'm leaving the 10th VM and sending the 10th email! It can get tiring, but tenacity can pay off. = )
 
Thx gals--very encouraging!
 
I don't quit calling until they specifically tell me to, either on the phone or leaving me a message.

From the first contact I will leave a message every week and then once a month until they either book or tell to they aren't interested.
 

Frequently Asked Questions

What should I include in a booking phone message for potential hosts?

In your booking phone message, be sure to include your name, the purpose of your call, a brief overview of the benefits of hosting a Pampered Chef party, and a call to action encouraging them to reach out to you. Mention any current promotions or incentives that might interest them.

How long should my booking phone message be?

Your booking phone message should be concise, ideally between 30 to 60 seconds. This allows you to deliver your key points without overwhelming the listener, making it more likely they will listen to the entire message.

What tone should I use when leaving a booking phone message?

Use a friendly and enthusiastic tone in your booking phone message. This helps convey your excitement about the opportunity and makes the potential host feel more comfortable and interested in responding.

How can I make my booking phone message stand out?

To make your booking phone message stand out, personalize it by mentioning something specific about the potential host, such as a shared interest or a compliment. Additionally, use a catchy opening line to grab their attention right away.

What should I do if I don't get a response to my booking phone message?

If you don't receive a response, consider sending a follow-up text or email a few days later. Keep the message light and friendly, reiterating your excitement about the opportunity and inviting them to ask any questions they might have.

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