Quick Voice Mail Technique Gets Results!

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SUMMARY

The discussion highlights an effective voice mail technique that significantly increases call-back rates. The user, identified as X from TPC, reported that by leaving concise messages, such as "Hi this is X with TPC. I had a quick question I wanted to ask. Please call me back at XXXXXX," they received two call-backs from nine messages left. The key takeaway is that short, direct messages reduce intimidation and encourage recipients to respond. Additionally, providing specific times for follow-up calls enhances the likelihood of engagement.

PREREQUISITES
  • Understanding of effective communication techniques
  • Familiarity with voice mail systems
  • Knowledge of customer engagement strategies
  • Experience in sales or customer service interactions
NEXT STEPS
  • Research effective voice mail strategies for sales professionals
  • Explore techniques for concise messaging in business communication
  • Learn about customer follow-up best practices
  • Investigate tools for scheduling follow-up calls
USEFUL FOR

This discussion is beneficial for sales professionals, customer service representatives, and anyone looking to improve their communication skills and increase response rates from voice mail messages.

wadesgirl
wadesgirl
Gold Member
Messages
11,383
I had heard it before but yesterday during a training I heard it again and figured I would try it. What was it?!?!?!?! I sometimes left a long rambling message when getting people's voice mail and they weren't calling back. So yesterday I started leaving the following message: "Hi this is X with TPC. I had a quick question I wanted to ask. Please call me back at XXXXXX". Guess what, out of 9 messages I left last night 2 called me back today! I didn't get anything out of those call backs except to follow up with them later but at least they called me back! One even said "Well you left a message yesterday and I figured it was about booking a show!"
 
So I guess the moral of the story is, leave a short and concise message and you will be more likely to get a call back!
 
(I had left her a message a few weeks ago about booking a show and she never called back). LOL!I think it's because it's short, sweet and to the point. They know it won't take long and it's easier for them to call back. It's not as intimidating as a long rambling message where they think they'll be on the phone for a long time.So now I'm going to try this on some of my other customers who haven't called me back. It can't hurt!I've been doing that for a while now. I also say that I can be reached at this number at this time and this number at that time. I also say that I will try to call them at this time and this number but if I am unable to reach them, they can call me back at a time that is convenient for them. I have had a lot of success with this. I think it also helps to give them a specific time to call you back. They know that you are expecting their call and it's not just a general call back whenever.
 

Frequently Asked Questions

What is the Quick Voice Mail Technique?

The Quick Voice Mail Technique is a method used in direct sales to leave concise and impactful voice messages that encourage potential customers to respond. It focuses on being brief, clear, and engaging to increase the likelihood of a callback.

How can I implement the Quick Voice Mail Technique effectively?

To implement the Quick Voice Mail Technique effectively, start by introducing yourself and your purpose within the first few seconds. Use a friendly tone, mention a specific benefit or offer, and end with a clear call to action, inviting them to call you back or visit your website.

What are the benefits of using the Quick Voice Mail Technique?

The benefits include increased response rates, saving time for both you and the recipient, and creating a professional image. It helps you stand out in a crowded market and fosters better communication with potential customers.

How long should my voice mail be when using this technique?

Your voice mail should ideally be between 20 to 30 seconds long. This duration is enough to convey your message without losing the listener's attention, making it easier for them to remember and respond to your call.

Can the Quick Voice Mail Technique be used for follow-ups?

Yes, the Quick Voice Mail Technique is excellent for follow-ups. You can remind the recipient of your previous conversation, reiterate the value of your offer, and encourage them to take the next step, whether it's scheduling a meeting or placing an order.

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