My Big Show Conundrum: 30+ Guests Expected - Help!

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Discussion Overview

This thread centers around the experiences and concerns of participants regarding hosting shows with a large number of guests. Participants share their thoughts on managing expectations, securing bookings, and the dynamics of large gatherings versus smaller ones.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, expressed anxiety about hosting a show with 30+ guests, noting past difficulties in securing bookings from large shows.
  • Another participant shared their experience that guests at large shows might feel intimidated and less likely to book their own shows, suggesting a way to alleviate this concern by normalizing smaller gatherings.
  • Several users mentioned the importance of host coaching and encouraging hosts to motivate their friends to book shows, rather than relying solely on the consultant's pitch.
  • One participant recounted a successful strategy involving special offers to encourage bookings, resulting in multiple parties scheduled for July and August.
  • Another participant noted that a smaller guest count at their show led to four bookings, indicating a preference for smaller crowds.
  • One participant highlighted the effectiveness of sharing personal stories during shows to inspire potential consultants, which seemed to resonate with attendees.

Areas of Agreement / Disagreement

Views differ on the impact of large shows on booking rates, with some participants agreeing that larger crowds can deter bookings, while others emphasize the potential for success regardless of guest count.

Contextual Notes

Participants shared personal experiences from their shows, focusing on strategies for engaging guests and securing bookings, without implying any official guidance or safety claims.

Who May Find This Useful

Consultants looking for insights on managing large shows and securing bookings may find the shared experiences and strategies beneficial.

amy07
amy07
Messages
2,785
My host tonight is expecting 30+ people!!:eek: :eek: Of course, I know (and almost hope) that it will not be that many people, but she seems to be convinced. She said that she did her reminder calls, and that only 1 person told her that they couldn't make it, and that a few mentioned that they may bring a friend(s). Here's my concern.....I did a large show over the weekend too, and could not get one solid booking. :( :confused: I REALLY need shows for July and August (strangely, Sept and Oct already have some). I'm almost afraid of big shows now, it seems that I can't get the bookings. Not sure if it's because I can't spend time with each guest as much or what. I do ask everyone too! So, please just send some words or advice my way or good luck vibes. :o On a good note, this will be a totally new group of people as not one of them (atleast that I know of) has ever attended one of my shows.:)
 
What I've found, and others may agree with this or not, is that people who attend really big shows think that they have to have a lot of people at their show, and don't book because that scares them. Make a point of mentioning that "Mary did a fantastic job getting all of you here tonight - my average show has 15 people, so forgive me if I'm a little disorganized." That will let people know that they aren't expected to have 30 people there.
 
chefann said:
What I've found, and others may agree with this or not, is that people who attend really big shows think that they have to have a lot of people at their show, and don't book because that scares them. Make a point of mentioning that "Mary did a fantastic job getting all of you here tonight - my average show has 15 people, so forgive me if I'm a little disorganized." That will let people know that they aren't expected to have 30 people there.
Click to expand...
This is a great way to put it! I agree that the amount of people at a party may put some people off.

Another thing is when you are making your CCC's you can ask again, and that way you can spend more time with them. You can say that Suzy Hostess had so many guests and I wasn't used to that. Did I give you the opportunity to earn free product by hosting your own show?

Sarah
 
  • Thread starter
  • #4
those are great suggestions! Thanks a bunch!
 
That sounds great! I would do some host-coaching to get the host excited about having her friends book off of her show as well, maybe give her an incentive? Guests are more likely to book if their friends are telling them to, rather you telling them to. :)
 
I just did a show...wanted more July bookings in the FIRST 2 weeks...so I said ~ "Mary will LOVE you if you book a party, because she will get something at 60% at YOUR party ~ BUT ~ I'm offering a GREAT special ONLY AVAILABLE TONIGHT ~ anyone hosting a party in the first 2 weeks in July, you'll get a free party ~ I'll bring the demo ingredients AND dessert! Anyone booking the last 2 weeks will get FREE demo ingredients and anyone having a party in Aug ~ you get dessert free!"

I got 5 bookings ~ 4 in July and 1 in Aug ~ 3 of the July parties are in the 1st two weeks of July...worth the cost to me...plus the cost is a WRITE-OFF!!!

Ginny
 
Kitchen2u said:
I got 5 bookings ~ 4 in July and 1 in Aug ~ 3 of the July parties are in the 1st two weeks of July...worth the cost to me...plus the cost is a WRITE-OFF!!!
Click to expand...

BTW ~ there were only 6 guests!!! $750+ show!

Ginny
 
Great thread! I also want to add that if a host has prepared enough food to feed a small army, I make sure that I let guests know that they do not have to make this amount of food. Ofcouse, I try to relay this in a softer manner but I can't think of the words...I love the way chefaan phrased her wording. I am having massive brain cramps today and feel like I am one misplaced thought away from early dementia.:eek:
 
  • Thread starter
  • #9
ok, I'm back from the show. Guess what? Only 7 guests plus the host! Whew! I know some of you may think I'm crazy, but I was kinda relieved.:o Of the 7 guests, 4 booked shows!!:D :D And one is also interested in a wedding registry! The host is considering signing up as a consultant :D :D after knowing that she would have such a great start. So looks like I still may be desperate for more shows after all!!:rolleyes: ;)
And btw, I think I'm just kinda more comfortable with a smaller crowd - 10 sounds good to me.:p :p

Love that suggestion Ginny - I will try it!!;)
 
Great job Amy! 4 bookings from 7 guests and a recruit. You definitely need to fill us in on what you did during the show. What is your secret? I would love to get results like that.
 
I agree....spill it!! Sounds like you had a great show! How were the sales?
 
  • Thread starter
  • #12
Sales were not that great, just over $300. I did the bbq pork tenderloin and everyone went crazy! I think that is why I got the bookings - they want the baker ;) As for the host thinking about signing up, when I shared my story about doing PC to pay for extra-curricular activities for my kids, I think she had the "light bulb" moment. I had talked to her about being a consultant during host coaching, but I guess hearing a "real life" example helped. Of course, I know not to get too excited about that, I've had several potentials back out.
 
Kitchen2u said:
I just did a show...wanted more July bookings in the FIRST 2 weeks...so I said ~ "Mary will LOVE you if you book a party, because she will get something at 60% at YOUR party ~ BUT ~ I'm offering a GREAT special ONLY AVAILABLE TONIGHT ~ anyone hosting a party in the first 2 weeks in July, you'll get a free party ~ I'll bring the demo ingredients AND dessert! Anyone booking the last 2 weeks will get FREE demo ingredients and anyone having a party in Aug ~ you get dessert free!"

I got 5 bookings ~ 4 in July and 1 in Aug ~ 3 of the July parties are in the 1st two weeks of July...worth the cost to me...plus the cost is a WRITE-OFF!!!

Ginny
Click to expand...

Inspiration for my weekend shows. I need to fill the 1st two weeks of July as well.

Thanks again, Ginny!
 
Hope it works for ya guys... make SURE you put BIG emphasis on the words I put in CAPS....WITH EXCITEMENT!!! I say that at the BEGINNING of the show...then...

At the END of the party...I ask "Who had fun raise your hand? Great, I'm glad I did my job and entertained you! Who learn something new tonight? What did you learn? Oh...I just learned that tonight too! (LOL) Who wants a copy of the recipe we did tonight? Great, that means you REALLY liked it! LOL Everyone's getting a copy of it! Yeah! Who's going to take advantage of tonight's special and have a FUN party in the first 2 weeks of July and make Mary your #1 friend for life?"

Ginny
 
Ginny this is great stuff, congrats on fabulous bookings! :D
 
amy07 said:
Sales were not that great, just over $300. I did the bbq pork tenderloin and everyone went crazy! I think that is why I got the bookings - they want the baker ;) As for the host thinking about signing up, when I shared my story about doing PC to pay for extra-curricular activities for my kids, I think she had the "light bulb" moment. I had talked to her about being a consultant during host coaching, but I guess hearing a "real life" example helped. Of course, I know not to get too excited about that, I've had several potentials back out.
Click to expand...

Great show! I love doing the BBQ Pork tenderloin! The Deep Covered Baker is one of my top sellers & makes a great booking tool. Good job! :D
 

Frequently Asked Questions

What should I do to prepare for a show with 30+ guests?

Preparation is key! Start by organizing your space to accommodate a large group. Ensure you have enough seating and table space for demonstrations. Create a detailed plan for your presentation, including the recipes you'll showcase and the products you'll highlight. Consider sending out reminders to your guests a few days before the show to confirm attendance and generate excitement.

How can I engage such a large audience during my show?

Engaging a large audience can be challenging, but it's essential for a successful show. Use interactive elements like Q&A sessions, product demonstrations, and taste tests to keep guests involved. Encourage participation by asking questions and inviting guests to share their cooking experiences. You could also consider breaking the group into smaller teams for certain activities to foster interaction.

What products should I focus on for a large crowd?

When dealing with a large crowd, it's best to focus on versatile and popular products that appeal to a wide range of cooking styles. Highlight items that can be used for group cooking or entertaining, such as large cookware, serving platters, and multi-functional kitchen tools. Additionally, consider showcasing products that can help save time or simplify meal prep, as these are often crowd-pleasers.

How can I manage orders and payments efficiently with so many guests?

To manage orders and payments efficiently, consider using an online ordering system or app that allows guests to place their orders during the show. This can streamline the process and reduce confusion. Have a designated area for guests to fill out order forms, and ensure you have enough payment options available, such as credit card processing and cash. Communicate clearly about deadlines for placing orders to keep everything organized.

What follow-up strategies should I use after the show?

After the show, follow up with guests promptly to thank them for attending and remind them about their orders. Send personalized messages or emails, including any additional product information or special offers. Encourage them to host their own shows by highlighting the benefits they enjoyed. Collect feedback to improve future shows and maintain engagement with your audience.

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