Maximizing Host Coaching: Strategies for Closing Shows on Time

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Discussion Overview

The thread centers around strategies for effective host coaching to ensure shows close on time. Participants share their personal experiences and approaches to managing host communication and expectations.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, expresses a desire to improve consistency in host coaching and seeks advice on how to ensure a show closes on the scheduled date.
  • Another participant suggests informing the host from the first call that the show needs to close that night and proposes offering a gift as an incentive.
  • A different participant shares their method of scheduling calls with hosts and emphasizes the importance of following through with reminders.
  • One participant asks for clarification on the number of calls made and their purposes, indicating they typically only call for recipe selection and final head count.
  • Another participant mentions a structured approach using a three-call system and references resources available in a Business Binder and Printable Materials CD.

Areas of Agreement / Disagreement

Views differ on the specifics of host coaching strategies, with no clear consensus on the best approach to ensure shows close on time.

Contextual Notes

Participants share their personal experiences and methods regarding host coaching, reflecting varying levels of engagement and organization in their practices.

Who May Find This Useful

Consultants looking for insights into host coaching strategies and those seeking to improve their show closing rates may find the shared experiences relevant.

pcchris
pcchris
Silver Member
Messages
3,464
I am a slacker (kind of) when it comes to host coaching. I know I need to get more consistent, so please no jokes or lectures...I get enough of those from others in my cluster. :p ANYWAY, here's my dilemma, and I hope you can help me. I have a show scheduled for March 31. I hate carrying shows over to the next month! (don't know why, I just do) How much host coaching am I going to need to do with this host to get it into her head that she needs to have this closed that day? Do I need to be more intensive with her, or just let her know when I start the host coaching that her show needs to close that day? help!
 
  • Thread starter
  • #2
sorry - there's another thread on this same matter...didn't see that one before I started this one...oops...never mind. Unless you all want to type in the same answers again...lol!!
 
Just let her know from the very first call that you will need to close the show that night.

Maybe offer her a gift if she does?
 
I just tell people that the show has to be closed that night. On the matter of host coaching- I write in my calendar when I need to call each host & about what and make sure it gets done. It has worked this far...
 
Gillian -- can you share how many calls you make and what they are "about."? I'm a bit of a slacker in this area as well. I typically call them to choose the recipe and see if they have questions. I then call for a final head count. That's about it for me. So, any ideas you have would be GREAT! TIA
 
Follow the 3 call system. Our new Business Binder has a GREAT checklist along with words to say. It's also on the Printable Materials CD so you can print one for every host.
 

Frequently Asked Questions

What is host coaching and why is it important for closing shows on time?

Host coaching involves guiding and supporting your hosts throughout the party planning process. It's crucial for closing shows on time because effective coaching helps hosts understand their responsibilities, encourages engagement, and ensures that all necessary tasks are completed promptly, leading to a smoother and more successful show.

How can I effectively communicate with my hosts during the coaching process?

Effective communication can be achieved through regular check-ins via phone calls, texts, or emails. Use these interactions to provide reminders, answer questions, and motivate your hosts. Personalizing your communication based on their preferences and needs can also enhance the relationship and ensure they feel supported.

What strategies can I use to motivate my hosts to invite more guests?

To motivate hosts to invite more guests, share success stories of previous hosts, emphasize the benefits of having a larger guest list (such as more sales and rewards), and provide them with tools like invitation templates or social media graphics. Encourage them to reach out to friends and family personally, as this often yields better results.

How can I help my hosts stay organized and on track with their show planning?

Provide your hosts with a checklist or timeline that outlines key tasks and deadlines leading up to the show. Regularly follow up to see how they are progressing and offer assistance where needed. Utilizing tools like shared calendars or event planning apps can also help them stay organized and accountable.

What should I do if a host is struggling to meet deadlines or engage their guests?

If a host is struggling, have an open and supportive conversation to understand their challenges. Offer additional resources or strategies to help them, such as simplifying tasks or providing more personalized coaching. If necessary, consider adjusting the timeline or format of the show to accommodate their needs while still aiming to close on time.

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