Efficient Show Organization with File Folders: Tips and Tricks

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Discussion Overview

The thread discusses various methods and personal experiences related to organizing shows using file folders. Participants share their strategies for tracking host information, show details, and customer care calls.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant mentions using file folders to easily manage show details and suggests including host name, phone number, address, show date, date closed, and delivery status on a sticker.
  • Another participant, identifying as a consultant, shares their experience of using file folders since starting, highlighting the importance of including the show number and product adjustment details for easy reference.
  • One participant considers writing directly on the folder instead of using stickers and suggests noting bookings generated from the show for better follow-up.
  • Another participant asks about filing methods and shares their preference for organizing by date to facilitate follow-up calls.
  • One user expresses dissatisfaction with using binders for organization and contemplates re-organizing their system.
  • A participant mentions wanting to start fresh in their new office to improve their organization for customer care calls.
  • Another participant notes including the recipe made during the show and any bookings from that show to help remember past events.
  • One participant mentions printing host information from Pampered Partner and attaching it to the file for easy access.

Areas of Agreement / Disagreement

Views differ on the best methods for organizing shows, with no clear consensus on a single approach. Participants share a variety of personal preferences and experiences.

Contextual Notes

Participants share their individual experiences and preferences regarding organization methods, reflecting a range of practices within the consultant community.

Who May Find This Useful

Consultants looking for ideas on organizing show information and improving customer care call efficiency may find this discussion relevant.

P
PamperedK
Silver Member
Messages
1,126
I'm going to be organizing my shows using file folders so I can easily pick up a file folder and do CCC. I want to put a sticker on the front of the file folder that will include:

Host Name
Phone Number
Address
Show Date
Date Closed
Delivered

Anything else you can think of that I'd need to keep track of?
 
I have been using File Folders since I started. I LOVE it!

I put the name of the host, date and phone number on the top "tab". I put the Show Number on the front cover so that I can readily have it if I need to do any product adjustments. I also put the Ref # and name and purpose for any Product Adjustments on the inside front cover in case I need to reference it for any reason.

I also print out a copy of all outside and online orders for that show. This helps me to make calls to ALL of the guests, not just those in attendance.

They are easy to grab and go...I make customer care calls from the poolside, the back deck, on my way to family outings (only when my husband is driving!!). They are compact and easy to carry!

Good luck!
 
  • Thread starter
  • #3
Hmmm that's a good idea. Maybe I'll just write right on the folder instead of trying to make stickers.

What do you think of writing bookings generated from that show on there as well? And maybe where that show booked from? I was thinking that would be an easy way to remember to invite the past host to the show.
 
  • Thread starter
  • #4
How do you file them - by name?
 
That would be good info, and if it helps with Customer Care calls, go for it!

Oh, and I file them by Date. I think that it makes it good for follow up (out of the box calls). This way I can grab the shows that have the 30 day guarantee coming up to find out if they need to return/replace something.

I keep my Host Coaching forms in Alphabetical order in case I need to look one up that way.
 
Last edited:
This is a good idea - I just keep all mine in binders and I HATE IT! I think I am going to spend a day re-organizing.... :)
 
  • Thread starter
  • #7
We just moved and I finally have an office of my own so I want to start fresh and do things right so I'm not months behind on CCC.
 
I am very organized in that way. I will post pics of my Office when I get a chance!
 
I put the recipe that was made as well and anyone that booked from that show. This way I don't necessarily make the same recipe or can remember what we made. Of course, I'm trying to figure out a new way to organize since I'm not sure I "NEED" these folders and receipts. It is easy though.
 
I print the host info from Pampered Partner. It has most of the info you need. I then write the host name on the file tab and tape/staple the sheet of paper I printed on the front.
 

Frequently Asked Questions

What are the benefits of using file folders for organizing Pampered Chef shows?

Using file folders helps keep all your show materials organized and easily accessible. This allows for a smoother presentation, reduces stress, and ensures that you have all necessary documents, recipes, and promotional materials at your fingertips during the show.

How should I categorize my file folders for Pampered Chef shows?

It's helpful to categorize your file folders by type of show, such as cooking shows, catalog shows, or virtual shows. You can also create folders for different themes, recipes, or customer follow-ups to streamline your organization.

What essential documents should I include in my show file folders?

Essential documents to include are show invitations, guest lists, order forms, product information sheets, recipes, and any promotional materials. Having these documents organized will help you manage the show effectively and provide better service to your guests.

How can I keep my file folders updated and relevant?

Regularly review and update your file folders after each show. Remove outdated materials, add new recipes or promotions, and ensure that all documents reflect the latest information about products and offers. This will keep your organization efficient and effective.

What tips can I use to make my file folder system more efficient?

Consider using color-coded folders for different categories, labeling each folder clearly, and using dividers for easy navigation. Additionally, keep a checklist of what should be included in each folder to ensure consistency and completeness for every show.

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