Create a Guest Binder for Your Bookings: Tips and Ideas from Presenters - TIA"

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Discussion Overview

This thread explores various approaches to creating guest binders or folders for bookings in Pampered Chef shows. Participants share their personal experiences and preferences regarding the contents and methods of presentation for these materials.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, mentions using a binder with a catalog, order form, and recipe cards for guests.
  • Another participant shares their experience of using a folder containing a catalog, guest special, order form, and drawing slip, noting they usually get the materials back.
  • Several users mention using different types of folders or lapboards, with some opting for manila file folders that guests can keep for notes.
  • One participant describes a method of using pocket protectors to hold catalogs and other materials, allowing guests to flip through them easily.
  • Another participant notes that they prefer to hand out a catalog and order form at the beginning of the show, rather than using a binder or folder.
  • Some participants express concerns about the cost-effectiveness of using binders, questioning whether it truly saves money compared to simply providing catalogs.
  • One participant mentions that their director uses a system where guests can take catalogs home, believing it helps with visibility and recall.
  • Another participant reflects on their experience of not using binders and instead focusing on direct interaction with guests during the show.

Areas of Agreement / Disagreement

Views differ on the effectiveness and practicality of using guest binders or folders versus simply handing out catalogs and order forms. Some participants find binders beneficial, while others prefer a more streamlined approach without additional materials.

Contextual Notes

Participants share a variety of experiences and methods, indicating a range of practices within the consultant community regarding guest engagement and material distribution during shows.

Who May Find This Useful

Consultants looking for ideas on how to manage guest materials during bookings may find the shared experiences and methods helpful in shaping their own approaches.

My old one was a Toshiba! The new one's a MacBook, and it's about 1.5 POUNDS lighter than the Toshiba!
 
  • Thread starter
  • #32
I take a laptop to my shows with me too..... I pack my rolling case so that my laptop fits right on top and it is the first thing that I see when I open my case at shows..... I carry my rolling case, show to go tote, and tool turn about bag to my shows..... My laptop is a Dell I used to have a Toshiba.....
 
I know - it's only 2 years old, though, and works fine, so I don't need to replace it yet. I'd love a MacBook - DH says that'll be the next laptop we get, but we already have 2 desktops and 2 laptops, so I don't think it'll be anytime soon! ;) Yes, we're tech-happy here - LOL!
 
  • Thread starter
  • #34
cathyskitchen said:
I know - it's only 2 years old, though, and works fine, so I don't need to replace it yet. I'd love a MacBook - DH says that'll be the next laptop we get, but we already have 2 desktops and 2 laptops, so I don't think it'll be anytime soon! ;) Yes, we're tech-happy here - LOL!
Click to expand...

I hear that one.... my DH is an engineer so he is like this computer tech geek.... :rolleyes: a cute geek but a geek none the less!!! :rolleyes: :D
 
Wow MainStChef,
You have really put your heart and soul into this. I live in San Antonio also and would love to know how your show turns out.
 
Hmm - good idea, Leah, about putting your laptop in your rolling tote. However, if you see my reply to someone else regarding the rolling tote, you'll see we don't get along really well lately, and I'm thinking of ditching him soon. I have a nice laptop bag from VIP that's padded and holds all of my host packets and other paperwork, plus my laptop, so that has worked well for me for the past 2 years. Thanks for the idea, though!! :) Maybe if Rolling Tote and I patch things up I can use it! ;)
 
  • Thread starter
  • #37
cathyskitchen said:
Hmm - good idea, Leah, about putting your laptop in your rolling tote. However, if you see my reply to someone else regarding the rolling tote, you'll see we don't get along really well lately, and I'm thinking of ditching him soon. I have a nice laptop bag from VIP that's padded and holds all of my host packets and other paperwork, plus my laptop, so that has worked well for me for the past 2 years. Thanks for the idea, though!! :) Maybe if Rolling Tote and I patch things up I can use it! ;)
Click to expand...

I read about your sad story with your rolling tote... Maybe you could patch things up with it...:rolleyes: ;) The only reason I dont' put it in it's own laptop case is becasue by that time I have brought four bags to a show.... and I feel liek I am moving into the host house!!! LOL:eek: :D :o
 
I used to do folders with lots of cute flyers. Now I use lapboards with a catalog and write in receipt. I pass out door prize drawing slips at the end - after they know me better (if you give them at the beginning they may not give as much info since you are a total stranger).

I tell them the specials during the show and remind them at the end. I use the 3 part write in receipts except May and other months that have specials that are not for sale in the book - then I use the downloaded one from CC.

I WANT everyone to take my catalogs and I tell them to leave them at the dr's, beauty shop, car dealer, etc if they don't want them anymore. I have found that the catalogs are a lot better use of my advertizing dollar then most anything else. I tried the paper and other publications and get let payback on those than on people finding my catalog somewhere.

I no longer carry catalogs with me when out and about though. I have business cards at all times and if someone wants a catalog I get their info and send or drop one off to them. I do carry the mini new product catalogs though and will share that - pointing out my contact info in case they want to know more.
 
cathyskitchen said:
I know - it's only 2 years old, though, and works fine, so I don't need to replace it yet. I'd love a MacBook - DH says that'll be the next laptop we get, but we already have 2 desktops and 2 laptops, so I don't think it'll be anytime soon! ;) Yes, we're tech-happy here - LOL!
Click to expand...
Only 2 and 2? Let's see, I just sold the Toshiba, so we're down to 3 laptops. And desktops... it's just too embarassing to mention.
and they're all Macs. :D
 
I would be happy to show you some pictures of the binders. I'll also attach some of the invormation sheets that I put in them. I am so thankful for finding this forum. Alot of the sheets were ones that I found in the files here. I just changed some of the colors, text and modified them to my taste. I also printed them on photo paper and it gave them a wonderful extra pop. Some many wonderful people willing to share there hardwork and experiences is not something you come across these days. Keep an eye open because it will be later this evening.
 
chefann said:
Only 2 and 2? Let's see, I just sold the Toshiba, so we're down to 3 laptops. And desktops... it's just too embarassing to mention.
and they're all Macs. :D
Click to expand...

LOL - I should say 2 and 2 that we USE - there are several desktops in the attic waiting for my DH to erase/take out the hard drives so we can donate them to local schools. Ahh, technology - what did we ever do without it?! ;)
 
  • Thread starter
  • #42
MainStChef said:
I would be happy to show you some pictures of the binders. I'll also attach some of the invormation sheets that I put in them. I am so thankful for finding this forum. Alot of the sheets were ones that I found in the files here. I just changed some of the colors, text and modified them to my taste. I also printed them on photo paper and it gave them a wonderful extra pop. Some many wonderful people willing to share there hardwork and experiences is not something you come across these days. Keep an eye open because it will be later this evening.
Click to expand...

That is why I like the forum so much.. their are so many great ideas on here..... that it doesn't matter if someone else generated the idea.... :D
 

Frequently Asked Questions

What is a Guest Binder and why is it important for bookings?

A Guest Binder is a personalized collection of information and resources that helps direct sales presenters manage their bookings and interactions with guests. It is important because it keeps all relevant details organized, enhances communication, and provides a professional touch that can improve guest engagement and satisfaction.

What should I include in my Guest Binder?

Your Guest Binder should include a variety of materials such as guest contact information, booking details, product catalogs, order forms, and promotional materials. Additionally, consider including a section for notes on guest preferences and past interactions to personalize future communications.

How can I personalize my Guest Binder for different events?

To personalize your Guest Binder, tailor the content based on the specific event or audience. Include relevant product recommendations, themed recipes, or special offers that align with the occasion. You can also customize the binder's appearance with colors or designs that reflect the event's theme.

What are some tips for organizing my Guest Binder effectively?

To organize your Guest Binder effectively, use dividers or tabs to separate different sections, such as bookings, guest information, and product details. Keep it updated regularly, and consider using a digital version for easy access and sharing. Regularly reviewing and decluttering the binder can also help maintain its effectiveness.

How can I use my Guest Binder during a presentation?

During a presentation, use your Guest Binder as a reference tool to provide guests with information about products and promotions. It can also serve as a guide for answering questions and addressing guest concerns. Having organized materials at hand demonstrates professionalism and helps build trust with your audience.

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