Closing Show With Host's Credit Card in P3

[KateD]

I know this should be simple, but when a host wants to close the show on her debit or credit card (instead of writing me a check and me using PC Debit), how do I enter that in P3?

Do I just enter it as a guest payment on her name and adjust the payment to reflect the whole show or... ?

Why, yes, I am new! But I've read enough to know that I prefer her using her card . . . as soon as I figure out how to do it.

 

[wadesgirl]

It should be under the payment area in her order (sorry still in PP so I don't know the exact route in P3). There should be an area to select cash, check, credit, consultant gift, etc. Select credit and put in her information.

 

[chefann]

Is she covering all the guest orders? If so, then put the total amount to be debited on her order. Otherwise, she could have multiple hits against the account if you put her card number as payment in on all the individual guest orders.

 

[KateD]

Is she covering all the guest orders? If so, then put the total amount to be debited on her order. Otherwise, she could have multiple hits against the account if you put her card number as payment in on all the individual guest orders.

Yes, she's covering the guest orders (well, all that didn't individually pay with credit card).

So I enter the other guest payments first, then adjust her payment amount to reflect the rest of the monies due and enter her credit card once on her payment page - that's what I thought, but I feel 100% more confident now (and I want to feel confident before adding charges to a host's card!!!).

Thank you so much, wadesgirl and chefann!:chef:

 

[chefann]

You've got it, Kate! It'll look weird on her receipt (if you print it from PP/P3), because it'll show $356 paid on a $25 order (for example), but then there's only one debit against her account instead of 6.

 

[wadesgirl]

Oops, missed what exactly you were asking.

I do that all the time after shows. I always close over the phone and encourage the host to use a debit card or credit card. Make sure all the other orders are balanced (or not balanced) correctly and charge the remaining amount to their card.

I had one past host who had everyone write their checks to him no matter what (before, during and after the party) so he could get all the points on his CC!

 

[Chefstover2]

Is she covering all the guest orders? If so, then put the total amount to be debited on her order. Otherwise, she could have multiple hits against the account if you put her card number as payment in on all the individual guest orders.

I'm pretty sure even if you enter the same card # under several orders, HO will add them all together and it'll only be one big charge. That way, P3 will show as payments made to all orders, too.