What Do You Put in Your Host Packets?

[katie0128]

I am trying to completely redo the way I do PC. I don't think, no, I KNOW I didn't do such a great job with running my business last year, but hey, it was my first year and I learned what NOT to do.

I'm starting my revamping by redoing my host packets and want ideas/suggestions of what others do.

O.k. ladies (and the few rogue guys running around), post away!

 

[chefkristin]

A letter to the host
2 or 3 catalogs
Some order forms (about 5, more for a catty show)
host and guest specials
Business Op flyer
A sheet on how to add up the total

 

[katie0128]

Can you attach your host letter and your flyer about adding orders?

 

[chefann]

I use a 2 pocket folder.

Left pocket:
5-6 order forms
3 copies of the guest special (colored paper)
3 catalogs
stamped envelope addressed to me with sticky note that says "Use this envelope to collect outside orders and payment"
2 sets address labels (from supply order) clipped to a stamped envelope addressed to me, a "40 guests in 4 minutes" sheet, and a small note to please send me their guest list

Right pocket
1 catalog
host and guest specials (back-to-back, colored paper)
show planner
Two Hostesses poem
recruiting brochure (supply order)
recruiting DVD
postcard with their host password for PWS

I make up generic host packs (no specials), at the beginning of the season. Before I go to a show, I either add the specials for the month I want to book to a couple of host packs, or I make "mini packs" with the specials clipped together, and hand one to the new host with the folder. If I forget the specials, I mail them to the host.

 

[ChefBeckyD]

I used to put in a ton of stuff, but I have made my host packets so much simpler - and the hosts actually read the info some of the time now.......I go over it with them on a coaching call - and some of them have already read thru everything by the time of the call!I use a 2 pocket folder (buy them really cheap at the beginning of the school year - enough to last for the year!)
On the Front:
PC Label
My Info Label
A Sticker (Nancy's) "Please Read, & I'll Give You A Call"Inside LEFT:
Business Card in BC Slots
Blank Guest List Sheet
50 Guests In 5 Minutes
Host Letter
Planner
6-8 Postcard InvitesInside RIGHT:
6 Outside Order Forms (w/ guest special on them)
2-3 Catalogs
Host Special Sheet (in B&W)
Opp. Brochure

 

[pamperedgirl3]

What I put in is very similar to Becky. I also use the folders you can get really cheap at the beginning of the school year. I use the ones with prongs inside. I buy yellow so it's easy to spot. On the front of the folder, I put a PC label, Thank you sticker, my info sticker & Nancy's Read through & I'll call sticker.

The inside left pocket has 1 catalog, show planner, guest list sheet & SASE.

The inserts in the middle have a sheet on how to host a show, the back of that has the back of the show benefits flyer, then the host & guest specials.

The back pocket has 3 catalogs, 5 oof, opp brochure & dvd, and a wedding registry brochure.

 

[katie0128]

Ann - what is your host poem?

 

[chefann]

Katie,

It's the "A tale of 2 hostesses" poem. There are a BUNCH of them in the files on this site. It's pretty old - I got one in my host pack when I hosted before I became a consultant.

 

[raroll]

Host PacketsI just made up my Host packets and I am very happy with them - they are nice and clean with not alot of "clutter" which I like. I bought the very cheap 2 pocket folders at an office supply store (.10 cents each on sale) some actually have the cut out lines for a buss. card. I also bought very cheap sheet protectors from the dollar store.

On the outside I printed up an Avery mailing address that says PAMPERED CHEF HOST PACKET with my name, contact number and website and I added a photo of the chocolate mousse in crispy shells to the label - It makes it look really nice. Inside left pocket - I put mu buss. card on the front pocket (staple or buss. card slots).

left pocket has : Show planning guide, host & guest special sheet, and 40 guests in 4 min page.

filler - 5 sheet protectors:

first page - Host letter (found it here but added my own info and chocolate mousse photo - my favorite show- chocolate
middle two pages - My cooking show recipe options. I have the recipe : Strawberry Amaretto Pastries and a photo (if I have one) of it. I have 8 options for my host and 6 I have photo's of.
The color pictures look very nice and it gets my hosts excited about the recipe.
next 2 middle pages - A Tale of Two Hostesses and Steps TO A Successful Show
next page: Our Apron Comes in 5 sizes
next 2 pages - Fundraiser flyer (from Supply order) and the Wedding Registry color Flyer (Supply order)

Right pocket:

2 catalogs
5 outside order forms (zerox ones - not carbon ones)
20 postcard invitations.

SO far I am pretty happy with these and I didnt break the bank to make them- Good luck with yours!

 

[krzymomof4]

I think I am going to try to do the folders. I have been putting them in a manilla envie. This might look more professional. Thanks for the post.

 

[mommyhugz1978]

Thanks for the tips, I have been needing to revise my host packets.... this just gave me some really great ideas on what I should do for it!!

 

[genburk]

I am starting to add magnetic business cards. Easy for them to find the info to contact me before the show.

 

[katie0128]

I just made up my Host packets and I am very happy with them - they are nice and clean with not alot of "clutter" which I like. I bought the very cheap 2 pocket folders at an office supply store (.10 cents each on sale) some actually have the cut out lines for a buss. card. I also bought very cheap sheet protectors from the dollar store.

On the outside I printed up an Avery mailing address that says PAMPERED CHEF HOST PACKET with my name, contact number and website and I added a photo of the chocolate mousse in crispy shells to the label - It makes it look really nice. Inside left pocket - I put mu buss. card on the front pocket (staple or buss. card slots).

left pocket has : Show planning guide, host & guest special sheet, and 40 guests in 4 min page.

filler - 5 sheet protectors:

first page - Host letter (found it here but added my own info and chocolate mousse photo - my favorite show- chocolate
middle two pages - My cooking show recipe options. I have the recipe : Strawberry Amaretto Pastries and a photo (if I have one) of it. I have 8 options for my host and 6 I have photo's of.
The color pictures look very nice and it gets my hosts excited about the recipe.
next 2 middle pages - A Tale of Two Hostesses and Steps TO A Successful Show
next page: Our Apron Comes in 5 sizes
next 2 pages - Fundraiser flyer (from Supply order) and the Wedding Registry color Flyer (Supply order)

Right pocket:

2 catalogs
5 outside order forms (zerox ones - not carbon ones)
20 postcard invitations.

SO far I am pretty happy with these and I didnt break the bank to make them- Good luck with yours!

Our apron comes in 5 sizes... What is this?

 

[katie0128]

I am starting to add magnetic business cards. Easy for them to find the info to contact me before the show.

Oooo... good idea. I think I might even have some business card size magnets in my craft closet downstairs... now to get all the PC boxes - oops, I'm sorry, they are now airplanes and trains and race cars and whatever else my DSs think of - out of the way to get to the closet...

 

[dannyzmom]

Our apron comes in 5 sizes... What is this?

Here ya go...

 

[katie0128]

I'm loving all the great ideas - I still find it amazing that we all "work for" the same company, sell the same products and have the same paperwork requirements, but have COMPLETELY different ways of doing things. I love PC!

 

[AJPratt]

I just put in:

catalogs
order forms (with guest special)
Letter
host special
opp flyer

 

[[email protected]]

Host packet flyerI have added this flyer to my host packet. It has helped a few of my host on what to say to their friends before and after the show. The e-mail from after your show was from one of my first host! I was so happy to receive that, it has been very helpful.I hope it is helpful to you too!

 

[sfdavis918]

Ann,

Please tell me you recruited the host who sent that letter! How great was that? She's a natural!!

 

[Christ Follower]

What a great flyer!

 

[[email protected]]

I wish she would be a recruit, but she is a Discovery Toys consultant.

 

[angmillar]

Thanks for all the info!! After reading, I think I need to change my host packets up just a bit!

 

[BethCooks4U]

I noticed that the Apron flyer still has the old kit info so I updated it.

 

[BethCooks4U]

My host packet consists of 3 catalogs, 6 order forms, host planner, specials flyer (host and guest), letter from me and Your Life Your Way flyer and invitations.

I used to put a ton more in it but found that they didn't read it. I give them the DYLAB flyer at the show (and other info that they are specifically interested in).

I am going to add the guest list form again. I have not had luck with that in the past but we'll see...

 

[chefkristin]

Can you attach your host letter and your flyer about adding orders?

Wow-I never checked back on this thread. Here is my Host Letter.

 

[stacywhitlow]

Host foldersI use a 3-prong/2 pocket folder with page protectors & pick up at show. I put 3 catalogs & 5 invites in front pocket. I have a cover letter explaining show details, then guest list & stamped envelope, host planner, host & guest specials, 5 outside order forms, shopping lists, opportunity information. The back pocket is for their outside orders they collect before show. It has been working well for me. I also use 3 emails during my host coaching. I have attached the cover letter & the emails.