Should I Keep Trying to Contact the Host for My Show on 2/23?

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Discussion Overview

The thread discusses the challenges faced by a consultant in trying to contact a host for an upcoming show. Participants share their experiences and strategies regarding communication with hosts who are unresponsive.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant expresses frustration over a lack of communication from their host, questioning how often to reach out without seeming intrusive.
  • Another participant shares a personal experience where they left a detailed message for a host, which typically resulted in a prompt response, although often to cancel.
  • One participant questions whether the consultant is responsible for mailing out invites for the show.
  • A different participant mentions their relationship with the host, noting that they are acquaintances and expressing concern about the potential awkwardness if the host cancels.
  • Another participant suggests that the host's absence could be due to an emergency and recommends leaving one last message offering options to reschedule or convert the show to a catalog format.
  • One participant notes that there is still time before the show and suggests not to panic about the situation yet.

Areas of Agreement / Disagreement

Views differ among participants regarding the urgency of the situation and the best approach to take when a host is unresponsive. No clear consensus emerges on how to handle the communication issue.

Contextual Notes

Participants share personal experiences and strategies based on their individual relationships with hosts and the specific circumstances surrounding their shows.

Who May Find This Useful

Consultants facing similar challenges with unresponsive hosts may find the shared experiences and strategies relevant to their situations.

tinat51796
tinat51796
Messages
249
I have a show booked on 2/23. The host still hasn't given me her guest list and she hasn't returned my calls or emails. I called on Thursday night and her daughter who answered the phone said she'd be gone a few days....I've left messages on her cell phone too with no response.

Do I keep calling and emailing? I don't want it to seem like I'm stalking her. She booked this show in December as part of a booking blitz. I just want to know if she's actually going to have the show. What would you do? Thanks!
 
I have had this happen and here is the message that I have left:

Hello XXX, I am excited about your show on xxx. Since we haven't had the chance to talk I am hoping that you don't have any questions for me. If you do you can call me at xxxxxxx. I will email you the grocery list that is needed for you show. I have directions to your home from mapquest and I will be at your home at xxx. Please feel free to call me at any time.

With this message I usually get a call back within 2-3 hours. Usually this is to cancel but I never assume that the show isn't a go. Several shows that I thought would cancel b/c of lack of communication have been >$500 shows. After this message I don't call again. I just plan on doing a show and keep on going.

Good luck.
 
Are you supposed to be mailing out her invites for her???
 
  • Thread starter
  • #4
I told her that I would mail her invites after I got the guest list from her.

I think I will leave her the message saying the I'll email the grocery list and what time I'll be at her house. My only concern is I know this woman. I'm a nurse and she's a patient at the office where I work. She also used to be the receptionist at one of the physical therapists we deal with a lot. So we've talked a lot! I thought we were sort of friends. I guess if she flakes on me then if she comes in as a patient she should be the one who feels bad about it....not me, right?
 
Perhaps the out of town trip was an emergency.

In this situation...
Since you have past history with this person, I'd leave one last email and phone message if I didn't hear w/in 48 hours of her scheduled return.

Would offer the choice of rescheduling the cooking show, or turning it into a catalog show.

Allows her to gracefully back out if she wants/need to at this time. No discomfort when you see her in the office, either.
 
I know we like to have our guests get those invites out but the show is still 2 weeks away.
This is just me but I wouldn't be in a panic just yet :)
 

Frequently Asked Questions

Should I keep trying to contact the host for my show on 2/23?

Yes, it's important to maintain communication with your host. Regular follow-ups can help ensure that everything is on track for the show and that the host feels supported throughout the process.

How often should I contact the host before the show?

A good rule of thumb is to reach out once a week leading up to the show. This allows you to stay updated on any changes and provide assistance as needed without overwhelming the host.

What if the host is unresponsive?

If the host is unresponsive, try reaching out through different methods such as text, email, or social media. If they still do not respond, give them some space and try again a few days later.

What information should I provide when contacting the host?

When you contact the host, provide them with important details such as the show date, any promotional materials, and tips for inviting guests. This will help them feel more prepared and engaged.

How can I encourage the host to engage more?

Encourage the host by highlighting the benefits of hosting a show, such as earning free products and discounts. You can also offer to help them with invitations or planning to make the process easier and more enjoyable.

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