Please Review the Wording on My Fundraiser Letter!

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Discussion Overview

The thread centers around a participant seeking feedback on a fundraiser letter intended for a preschool community. The letter outlines the details of a Pampered Chef® fundraiser, including profit distribution, ordering instructions, and incentives for participation.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant, identifying as a consultant, expresses that the letter looks great and suggests including an instruction sheet for payment options and order calculations.
  • Another participant shares their experience, stating the letter is well written and expresses interest in borrowing it for future reference.
  • One participant offers suggestions for rephrasing certain sections of the letter to enhance clarity and effectiveness.
  • Another participant inquires if the letter is available in a Word document format for easier editing.

Areas of Agreement / Disagreement

No clear consensus emerges, as participants provide varied feedback and suggestions without a unified opinion on the letter's content.

Contextual Notes

The discussion reflects personal experiences and opinions regarding the effectiveness of communication in fundraising efforts within a community setting.

Who May Find This Useful

Participants in the consultant community who are involved in fundraising activities or looking for examples of effective communication may find this discussion beneficial.

koima
Messages
226
I'm putting together a fundraiser for my son's preschool, and am writing the letter explaining the fundraiser to the other families. Please read it over and let me know if it's clear, concise, and makes sense!

(My contact info is on the top, with the PC logo and "First School Fundraiser" in bold print.)

Dear First School Families,

Teacher Michelle and I are partnering to organize a Pampered Chef® fundraiser for First School! The Pampered Chef® will help us to raise up to 15% profit, and I will donate 10%, for a profit of 25% to be used toward our play yard. With our Pampered Chef® fundraiser, you’ll receive high-quality products of your choice and help to raise funds for one of our favorite organizations, and one that provides a great service for our kids! Unlike other fundraisers where the price of the product is inflated, the entire regular catalog is available at regular price customers will be receiving the full product value with their purchase, along with the full guarantee.

We are asking each family to take a Pampered Chef catalog and order forms and set out to sell a minimum of $100.00 worth of product before taxes and shipping. If each family collects a minimum of $100.00 in sales, our preschool will raise approximately $500! Share the fundraising opportunity with friends, family, neighbors, and co-workers. There will be a top seller’s prize for the family who sells the most dollar value, so the more orders you get, the better for First School and for you!

In addition to the 25% profit, for every new show that gets booked from these orders The Pampered Chef® will donate an additional $3.00, which I will match for a total of $6.00 per booking after the show is held and submitted. If you or a friend or family member would like to host a cooking or catalog show and earn free products, please mark that box on the top of the order form, or call or e-mail me directly. The average host earns $100 in free products! Also, for anyone who becomes a Consultant on my team, First School receives a $25 bonus from me when they qualify.

Ordering is easy! Use the enclosed order forms (feel free to make as many copies as needed) or order directly on my website using the name “First School” as the host. Our entire catalog is available on-line so out of town and out of state orders can easily be made and have direct shipping provided. Credit and debit cards are preferred, but I also accept cash and money orders made out to (me). Products will be delivered to First School in 2-3 weeks. All orders will arrive in time for holiday delivery. Please feel free to keep the catalog at the end of the fundraiser.

Orders and money are due on Tuesday, December 2 in order to be credited toward the fundraiser.

If you have any questions, need my assistance, or would like to book a show or discuss joining my team, please don’t hesitate to give me a call or send me an e-mail! Let’s make this a fun and successful fundraiser!

Thank you,
(me)
 
Looks great to me - Just make sure you put an instruction sheet in as well - you know how to check out etc - payment options - how to calculate the orders (sales tax and shipping)

Are you making this a November show or December show - make sure you let them know the guest specials as well - if it is November see if you can close it by the 30th for SAT!!
 
do you have this in a word document, will you post it?
 
This is a GREAT letter! Very well written! I'd love to borrow it if I may, I don't have any plans for a fundraiser right now, but it's an AWESOME reference!
 
I've added some suggestions (in red) for re-phrasing.

Hope the suggestions help! ;)

koima said:
...

Dear First School Families,

Teacher Michelle and I are partnering to organize a Pampered Chef® fundraiser for First School! The Pampered Chef® will help us to raise up to a 15% profit. As an added bonus, I will be donating an additional 10%, for a total profit of up to 25% to be used toward our play yard. In addition to receiving high-quality products from our Pampered Chef® fundraiser, you will be helping to raise funds for one of our favorite organizations that provides a great service for our kids! And, unlike other fundraisers where the product prices are inflated, our's are not! All items are available to you at the regular catalog price. You will also receive the full Pampered Chef® guarantee with your purchase!

We are asking each family to take a Pampered Chef catalog and order forms and make it your goal to sell a minimum of $100.00 worth of product (before taxes and shipping). If each family collects a minimum of $100.00 in sales, our preschool will raise approximately $500 for our play yard! Share the fundraising opportunity with friends, family, neighbors(remove comma) and co-workers. There will be a top seller’s prize for the family who sells the most dollar value, so the more orders you collect, the better for First School and for you!

In addition to the 25% profit, for every new show that gets booked from these orders and held within 6 months, The Pampered Chef® will donate an additional $3.00 to our cause! To further help our school, I've decided to MATCH that! Which means that after each show, a total of $6.00 will be donated to First School! But you must confirm your booking date now and hold your show within the next 6 months for First School to get credit. If you, a friend or a family member would like to host a Cooking Show or a Catalog Show and earn our wonderful Host Benefits(add footnote #1), please mark that box on the top of the order form, or call or e-mail me directly. If you would like to learn more about the benefits of becoming a Pampered Chef® Consultant, call or e-mail me today! For each person who signs up with me now and qualifies, I'll donate $25 to First School!

Ordering is easy! Use the enclosed order forms (feel free to make as many copies as needed) or order directly on my website(add footnote #2). Our entire catalog is available on-line so out of town and out of state orders can easily be made and have direct shipping provided. Credit and debit cards are preferred, but I also accept cash and money orders made out to (me). Products will be delivered to First School in 2-3 weeks. All orders will arrive in time for holiday delivery. Please feel free to keep the catalog at the end of the fundraiser.

Orders and money are due on Tuesday, December 2 in order to be credited toward the fundraiser.

If you have any questions, need my assistance, or would like to book a show or discuss joining my team, please don’t hesitate to give me a call or send me an e-mail! Let’s make this a fun and successful fundraiser!

Thank you,
(me)

1. Host a Pampered Chef Show and you can receive FREE, half-price and discounted products of your choice, a 10% discount for a year, plus FREE shipping on your order! Hosts & Guests can also earn additional free or discounted items depending on the current monthly Host Special! Contact me today for more information!
2. To order online, go to www.PamperedChef.biz/_______ and click on "order products". You will receive a prompt asking for the host's name. Enter "First School". If you try to bypass this option, it will ask you a 2nd time. If you fail to enter "First School" as the host, the orders will go directly to the home office and WILL NOT be credited to our fundraiser! If you follow the directions, you should see "First School" in small print at the top of the page as you are ordering. This will ensure that your order is being credited to this fund raiser. NOTE: I do not have the ability to retrieve orders place outside our fundraiser & sent directly to the home office! If you have any questions or concerns, please feel free to call or e-mail me for assistance before submitting your order.
 
  • Thread starter
  • #6
Sheilla, thanks so much for this! I'm using your adjustments. I'll post the letter when I'm done with it.
 
Glad you liked it! ;)
 

Frequently Asked Questions

What should I include in my fundraiser letter?

Your fundraiser letter should include a clear introduction explaining the purpose of the fundraiser, details about the event or cause, how the funds will be used, and a call to action encouraging people to support your effort. Additionally, include information about how they can place orders or donate, and any deadlines that may apply.

How can I make my fundraiser letter more engaging?

To make your fundraiser letter more engaging, use a personal story or testimonial related to the cause. Incorporate visuals if possible, such as images or graphics, and keep the tone friendly and inviting. Highlight the benefits of supporting your fundraiser and express gratitude for their consideration.

Is it important to mention Pampered Chef in my letter?

Yes, it is important to mention Pampered Chef in your letter, especially if the fundraiser involves their products. Explain how Pampered Chef supports your cause and the quality of their products. This helps potential supporters understand the connection between the fundraiser and the brand.

How do I address potential questions or concerns in my letter?

Address potential questions or concerns by including a FAQ section at the end of your letter. Anticipate common inquiries such as shipping details, payment methods, and how the funds will be allocated. Providing clear answers can help build trust and encourage more people to participate.

Can I personalize my fundraiser letter for different audiences?

Absolutely! Personalizing your fundraiser letter for different audiences can increase its effectiveness. Tailor the message to resonate with specific groups by highlighting aspects of the fundraiser that would appeal to them, such as community impact, personal connections, or specific product benefits from Pampered Chef.

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