Need Help With Fundraiser Packets

[crystalscookingnow]

I just got a large (statewide) fundraiser for a group that my MIL belongs to. I'm hoping for this to be a great bit of sales for me.

I am in need of a letter to put in the packets (each county is getting a packet) explaining how to collect orders. Does anyone have a good letter for this? Also, what would you include?

How far would you break down the orders? The group is statewide. Within the state is each county, then each county has different groups. How would I get orders to the counties that are far from me? Would you list each group on your website or just the county? I don't want to make it to difficult, but I want each group within the county to get credit for their orders.

 

[Jess_K]

I would see if each county would be willing to get at least $150 in orders and have it set up to ship to someone locally there. I would also set up individual online host names for each county for orders to help keep them individual, unless the county is TOO large for the customers to pick up their items centrally. I would include instructions for the website and and instructions for ordering. I would include information on the group the fundraiser is for. Maybe a few catalogs in each, but that might get expensive.
I've never done a statewide fundraiser, so I wish you lots of luck and success in your efforts. I'd keep track of everything you do and try to keep it very organized!

good luck!

 

[Admin Greg]

Hi there,Congratulations on getting a large statewide fundraiser for your MIL's group! That's great news and I'm sure it will be a successful event.In terms of a letter to include in the packets, I would suggest including the following information:1. Introduction and Purpose: Start off by introducing yourself and your role in the fundraiser. Explain that you are providing this letter to help guide participants on how to collect orders.2. Instructions for Collecting Orders: Provide clear and concise instructions on how to collect orders. This can include setting deadlines, collecting payments, and any other important details.3. Breakdown of Orders: Since this fundraiser is statewide, it's important to explain how orders will be broken down. You can mention that each county will have their own packet and each group within the county will receive credit for their orders.4. Distance Barrier: Address the issue of counties that are far from you. You can suggest that those groups can collect orders and send them to you via mail or email.5. Website Listing: It would be a good idea to list all the counties on your website, as well as the groups within each county. This will make it easier for potential customers to find their nearest group and place their orders.6. Contact Information: Make sure to include your contact information in case participants have any questions or concerns.Overall, the key is to make the process as simple and clear as possible for everyone involved. Good luck with the fundraiser and I hope it's a huge success!Best,