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Pampered Chef: Fundraiser Large School Fundraiser....

  1. PampMomof3

    PampMomof3 Legend Member Gold Member

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    I'm a member of our schools PTO and they were talking about the HOney Baked Ham Fundraiser that fell through. So I was sitting there waiting for them to finish and then suggested the PC Fundraiser. Well they told me to get the info together and bring it back this week. I went to my son's game and worked on costs and all that and gave it to them this morning.

    Well, the principal pulled me aside and said she LOVES the idea and wants to start it April 13th. YAY!! My first fundraiser with over 740 kids and of course there are multiple kids per family but I am SO EXCITED!!!

    I'm going to do the mini catalog instead of the full catalog b/c the difference is $90 vs $360 just for catalogs. The full amount of my cost is $135 which will be deducted from the profit. Yes, I'm donating my commission as well but I'm stoked for the exposure and trip points!!!! If all kids turn in $100 that would be $75,000!! Now that's crazy but I'll take a $1000 fundraiser at this point!!

    Does anyone have any good tips??
    Just had to share with you guys!! Thanks for being excited with me!!
     
    Mar 24, 2009
    #1
  2. pamperedlinda

    pamperedlinda Legend Member Gold Member

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    Congratulations!
     
    Mar 24, 2009
    #2
  3. BlessedWifeMommy

    BlessedWifeMommy Veteran Member

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    Wow, Way to go!
    I would make a 2 X 4 inch label (you can buy 1000 for $30 or so) to place on each mini with all your info and how to order.

    When you get the products, make a thank you letter to put with the products.
     
  4. babywings76

    babywings76 Legend Member Gold Member

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    That's a great idea to use the mini catalogs. Plus, you can also let them know that they can shop your website and purchase from the full catalog if they wish.
     
    Mar 24, 2009
    #4
  5. Ginger428

    Ginger428 Legacy Member Gold Member

    4,499
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    WOW!!! You're getting Conference FREE!!!!! :D
     
    Mar 24, 2009
    #5
  6. PampMomof3

    PampMomof3 Legend Member Gold Member

    5,662
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    I KNOW!! I can't wait!
     
    Mar 24, 2009
    #6
  7. PampMomof3

    PampMomof3 Legend Member Gold Member

    5,662
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    Great Idea! I think I might play around with that idea!! Thank yoU!
     
    Mar 25, 2009
    #7
  8. jross93

    jross93 Member

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    Well they told me to get the info together and bring it back this week. I went to my son's game and worked on costs and all that and gave it to them this morning.

    Can you post the info. you gave to the principal? How did you present it?
     
    Mar 25, 2009
    #8
  9. PampMomof3

    PampMomof3 Legend Member Gold Member

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    I just gave it to her with the price breakdown of mini's vs. full catalogs.
    I think it might be too wordy and I need to talk to the PTO president to find out what works for motivator prizes for the kids still.
    Here ya go.
     

    Attached Files:

    Mar 25, 2009
    #9
  10. babywings76

    babywings76 Legend Member Gold Member

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    Please keep us posted to how this fundraiser goes for you. I'd love to hear the results! :)

    I have been thinking of contacting my PTO, but am not quite sure how to and what I should say. I know this year they are doing a ton of different fundraisers for all the different organizations within the school. For example, all the classes are doing one to raise money for next year's field trips. Then the music department is doing one for their department. The gym teacher sent out one that's to benefit AHA plus extra $ they'll get for gym equipment, etc.

    Any advice on how to approach the PTO and what to say? Should I call or mail them info?
     
    Mar 25, 2009
    #10
  11. elijahstrust

    elijahstrust Member

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    Wow!!! That's soooo exciting!!!! Can't wait to hear the success story :)
     
    Mar 25, 2009
    #11
  12. elijahstrust

    elijahstrust Member

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    • The computer will pull up the options and just click on the name.

    What do you mean by this? Are you tracking the orders by student? How are you doing this if the Fundraiser is set up on your PWS under the PTO?

    I have plans to contact our PTA and town sports programs to do fundraising too and this may be useful...

    Thanks so much :)
     
    Mar 25, 2009
    #12
  13. smspamperedchef

    smspamperedchef Veteran Member Silver Member

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    Kristi,
    I noticed something on your letter. You wrote, "The sale starts today and will end before spring break, April 2nd" However, you stated on your first post that the fundraiser starts April 13th? I just wanted you to be aware of the mistake as I'm not sure which is the correct date. CONGRATS ON THIS AWESOME FUNDRAISER!
     
  14. PampMomof3

    PampMomof3 Legend Member Gold Member

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    Thank you!!!! I didn't go back and change that since I spoke to the principal to find out the date. I've now corrected it and appreciate your help!!!

    THANKS guys!!! I'll let you know what happens!
     
    Mar 25, 2009
    #14
  15. PampMomof3

    PampMomof3 Legend Member Gold Member

    5,662
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    I have a flyer that will do that for the kids but the printing of 750 flyers gets to be EXPENSIVE!!! I wish we could put an attachment on our website so people could print it off. I'll have to check to see if I can attach it to the schools website. I'll let you know.

    This is the flyer to track online orders.
    ETA: I corrected the you to your on the bottom!
     

    Attached Files:

    Mar 25, 2009
    #15
  16. babywings76

    babywings76 Legend Member Gold Member

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    There's a couple little typos at the end of that form:

    Please turn in this log with you packet at then end of the fund-raiser.
     
    Mar 25, 2009
    #16
  17. PampMomof3

    PampMomof3 Legend Member Gold Member

    5,662
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    Thanks Amanda!
     
    Mar 25, 2009
    #17
  18. babywings76

    babywings76 Legend Member Gold Member

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    Any time! ;)
     
    Mar 25, 2009
    #18
  19. pcchefjane

    pcchefjane Senior Member Gold Member

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    Do it NOW... The fundraisers for the next school year are planned in the Spring. I am going to hit the local PTO/PTAs in April with proposals. I want some more fundraisers this year! I am waiting to see the results of my first one to be able to "brag about it" so they see it does work! My fundraiser forms are in the files... It says "Sonrise Gymnastics" on them and were posted recently (this month).
     
    Mar 25, 2009
    #19
  20. babywings76

    babywings76 Legend Member Gold Member

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    So, what would be a good script to use when I call the school (to find out who I should speak with, who's in charge of fundraising ideas, can I put stuff together and send it in for them to look over, etc.) I just don't know the right wording to use so I come across as helpful and not self-serving.
     
    Mar 25, 2009
    #20
  21. emo812

    emo812 Member

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    I think that you did a great job with the letter and order form. I'm trying to get some more fundraisers but just don't know where to start. PC doesn't give a whole bunch of info or training on doing fundraisers.

    Did you say how many catalogs you are giving to each student? I like the mini-catalog idea too!
     
    Mar 26, 2009
    #21
  22. elijahstrust

    elijahstrust Member

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    Ok, I guess I'm still a little confused on tracking by student. Forgive me, I have a migraine today and maybe on another day this would just click in my head...but not today :-(. Anyways, is this the scenario? Student goes to neighbor's house...they want to place an order...do they write it on the outside order form and then go home and enter online themselves? Then record it on the online order log sheet? I'm just wondering how anyone would know what to log on the sheet if the customer is ordering online themselves....

    thanks...
     
    Mar 26, 2009
    #22
  23. pcchefjane

    pcchefjane Senior Member Gold Member

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    I asked on the Gymnastics one that each order form have the gymnast's name on the order. They didn't do this and I ended up making calls and sending emails to find out the info. I honestly don't know how to spell it out any clearer to get them to do it easier. In fact, the people "in charge" at the Club told me I was calling and emailing people who ordered and they wanted to know why. I told them I emailed or called for one of three reasons... 1. Order form was not added correctly. 2. Gymnast name was no where on it so I didn't know who to credit it to. 3. Thank them for the order! Geez...what an awful person I was!:rolleyes:
     
    Apr 4, 2009
    #23
  24. cookn' katie

    cookn' katie Member

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    How do you do the S&H for everyone. I have approached larger organizations about fundraising, but they always comment on the S&H is too expensive for each person. How do you get past that?
     
  25. niclowther

    niclowther Member Gold Member

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    And a note on the price of printing flyers- don't forget about Pampered Perks. You can get flyers printed thru Office Depot for $.03.
     
    Apr 5, 2009
    #25
  26. PampMomof3

    PampMomof3 Legend Member Gold Member

    5,662
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    My principal and teachers are customers of mine so they're all used to it BUT the PTO President said "So each order pays $4.25?" I said yes, that's just the way it is but alot of other DS Companies have over 10% s/h.
     
    Apr 5, 2009
    #26
  27. kristina16marie

    kristina16marie Advanced Member Gold Member

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    An idea I'm doing for my 1st fundraiser is raffle tickets. Sell 200 raffle tickets at $5 each nets $1000. 10% off the top goes directly to the organization. The $900 left over goes toward drawing 6 names who each get $150 PC shopping spree!
     
  28. teresah551393

    teresah551393 Member

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    I love this idea, have you already done it? How did it work, etc....? I am doing my first fundraiser this week and am not so sure about it.
     
  29. kristina16marie

    kristina16marie Advanced Member Gold Member

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    No I have not done it yet. I got the idea from my recruiter who is also planning her first fundraiser too. I will definitely let you know how it goes. =)
     
  30. meganmcg

    meganmcg Member

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    Kristi or Kristina - any updates on either of your fundraisers? Trying to find the right path for my first fundraiser, I'm really leaning towards the ticket idea.
     
    Aug 5, 2009
    #30
  31. chef131doreen

    chef131doreen Veteran Member Gold Member

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    I did a large fr last year for 900 middle schools students and we are going to do it again in the spring 2010 . I am going to use the mini catalogs this year too . It was too expenstve to do the reg ones
     
  32. pc_jessica

    pc_jessica Advanced Member

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    any updates from your fundraiser of the 700+ students??? i am intersted as to how much the 'show' total was!
     
    Aug 5, 2009
    #32
  33. PampMomof3

    PampMomof3 Legend Member Gold Member

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    sorry guys! I thought I updated this. the show closed out at a little over $1k.

    My tip is to not use manilla envelopes. they look too much like report cards!
     
    Aug 6, 2009
    #33
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