Hosting a HWC Fundraiser to Benefit Relay for Life Teams

Click For Summary

Discussion Overview

This thread discusses the logistics and considerations of hosting a Help Whip Cancer (HWC) fundraiser specifically for Relay for Life (RFL) teams. Participants share their experiences and seek clarification on how to properly set up these fundraisers to benefit RFL teams while navigating the associated guidelines.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Technical explanation

Main Points Raised

  • One participant, identifying as a new consultant, expresses a desire to host HWC shows for local RFL teams to support their fundraising efforts.
  • Another participant mentions that fundraisers should be entered as regular fundraisers rather than HWC to ensure proceeds benefit the RFL teams.
  • Several users clarify that if a fundraiser is marked as HWC, the proceeds automatically go to the American Cancer Society (ACS), not the individual RFL teams.
  • One participant shares their personal experience of hosting RFL fundraisers before becoming a consultant, emphasizing the importance of proper designation in the fundraising setup.
  • Another participant notes that checks for RFL fundraisers must be made out to the ACS, which can then allocate funds to specific teams.
  • Some participants discuss the need to specify the organization name and address when setting up fundraisers to ensure funds are directed appropriately.
  • One participant expresses confusion about the setup process and seeks concise information on how to navigate the fundraising guidelines.

Areas of Agreement / Disagreement

Views differ on the best approach to setting up fundraisers for RFL teams, with some participants advocating for regular fundraisers while others highlight the benefits of HWC fundraisers for ACS. No clear consensus emerges on the optimal method.

Contextual Notes

Participants share personal experiences and insights related to fundraising for RFL teams, focusing on the procedural aspects of entering fundraisers and the implications of designating them as HWC versus regular fundraisers.

Who May Find This Useful

Consultants looking to understand the nuances of hosting fundraisers for Relay for Life teams may find this discussion informative, particularly those new to the process.

C
ChefMoore
Messages
181
As a new consultant, this will be the first year I am doing HWC shows. It is my understanding that when you host a HWC Fundraiser in May that the money goes to HWC and the ACS. However, I was thinking about offering the HWC shows to the Relay for Life teams in my area to help with thier fundraising. Is there a way that I can offer these shows and products to Relay for Life teams in a way that they will recieve the proceeds to help meet thier fundraising goals?

Thanks for the info in advance. I really appreciate all of the help and information I have gotten on Chef Success!
 
You enter them in as a regular fundraiser, they just don't get the added benefits as a fundraiser for ACS.
 
You would signify the fundraiser as for the Relay for Life (talk to the group about what you would call it, address, etc.) NOT HWC on your P3 program.

You can certainly sell the HWC products, thus helping the ACS along with the Relay for Life group.

If you mark a fundraiser "HWC" on P3 or PP it automatically goes to the ACS.
 
BethCooks4U said:
You would signify the fundraiser as for the Relay for Life (talk to the group about what you would call it, address, etc.) NOT HWC on your P3 program.

You can certainly sell the HWC products, thus helping the ACS along with the Relay for Life group.

If you mark a fundraiser "HWC" on P3 or PP it automatically goes to the ACS.
Click to expand...

You explained it alot better than I did!
 
HWC vs. RFLI'm very big into the Relay for Life as well - when you put the fundraiser info into PP+ or whichever you have the check does need to be made out to the American Cancer Society though - it gets mailed to the host and then they bring it into their ACS office to have it count towards their team's goals.
Before I became a consultant I hosted 3 RFL fundraisers for my team - that's actually what led me to become a consultant!
 
  • Thread starter
  • #6
Can't the check be made out to the chairperson, who then donates to the American Cancer Society with the money they raise for RFL?
 
HO will not write a FR check to an individual, it must be written to an organization (whatever you put in the Organization field in PP/P3).
 
  • Thread starter
  • #8
So then you enter it as "Relay for Life" or "American Cancer Society"? Because what if you have multiple Relay for Life teams doing fundraisers? How do you distinguish them? or does it matter?

Obviously this will be my first year for HWC!!
 
If you click the HWC button HO sends it to the address they have and it's counted in the total that we raise for HWC. If you want it to go to a particular branch of the ACS or to a Relay group you need to say the name of the branch as the "organization" and provide their address. Again, you would not check the HWC box when setting up the fundraiser.
 
Checks for the Relay must always say American Cancer Society - when the chairperson drops them off at their local ACS office they can specify how much was for each team's goal (I'm on the Relay for Life committee up here).
 
Okay... I've not done one of these either yet but I'm talking with a couple RLF groups and I'm getting confuse now. Are you saying that you CAN do the HWC fundraiser for a particular team with the higher amount from HO or not? And where is the most concise info about these found so that I don't keep bugging all of you with questions that are already answered somewhere else? Sorry in advance! :)
 
If you want the fundraiser to count toward a group's individual goal, then you CANNOT set it up as a HWC fundraiser, with the higher percentages. All HWC FRs are paid directly to ACS by HO, and the team will not be able to take credit. You can, however, offer a fundraiser during May, so that guests can purchase the pink items. The purchase price of the pink items will count toward the fundraiser, just like regular products. The $1 per item will be directed to ACS by HO, and is completely separate from the FR.
 
  • Thread starter
  • #13
So, it is my understanding is that if a specific Relay for Life team wanted to do a Fundraiser specifically for thier team, they could...they would just have to do it as a regular fundraiser with the regular percentages. The check would then come to the chairperson of the Relay for Life team. You would just have to make sure the fundraiser is listed under the Relay for Life team and NOT Help Whip Cancer.
 
Thank you chef ann. i have been asked to do a FR for a school's RFL team. Any suggestions. It's my first one and I am new at this.
 
You've got it, Chefmoore!
 

Frequently Asked Questions

What is a HWC Fundraiser for Relay for Life Teams?

A HWC (Host With Care) Fundraiser is a special event organized to raise funds for Relay for Life teams through Pampered Chef products. By hosting a fundraiser, participants can gather friends and family to shop for kitchen tools while supporting a cause that helps fight cancer.

How do I host a HWC Fundraiser for Relay for Life?

To host a HWC Fundraiser, you need to contact a Pampered Chef consultant who can guide you through the process. You will set a date for your event, invite guests, and promote the fundraiser. The consultant will provide you with resources to help maximize your fundraising efforts.

What percentage of sales goes to the Relay for Life team?

Typically, 25% to 30% of the sales generated during the HWC Fundraiser will go directly to the Relay for Life team. The exact percentage may vary based on the specific arrangements made with your Pampered Chef consultant.

Can I participate in the fundraiser if I live outside the area?

Yes! Pampered Chef offers online ordering options, allowing friends and family from anywhere to participate in the fundraiser. They can place orders through a dedicated link provided by your consultant, ensuring that all sales contribute to your Relay for Life team.

What types of products can be purchased during the fundraiser?

During the HWC Fundraiser, guests can purchase a wide range of Pampered Chef products, including kitchen tools, cookware, bakeware, and cookbooks. The consultant will showcase popular items and may also offer special promotions or bundles to encourage sales.

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