Fundraiser: Split Into Two Shows or Eat Extra Postage?

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Discussion Overview

This thread centers around a fundraiser that has encountered issues related to order submissions and special offers. Participants share their experiences and thoughts on whether to split the fundraiser into two shows or absorb extra postage costs due to timing and special promotions.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Technical explanation

Main Points Raised

  • One participant, identifying as a consultant, expresses frustration over the inability to submit orders for a February special after the deadline has passed.
  • Another participant mentions that shows dated for February must be submitted by the end of March, suggesting contacting customers to see if they would switch to a March special.
  • Several users note that the special still appeared on the website, leading to confusion about what specials should apply.
  • One participant shares their experience of having to delete orders or cover extra costs themselves, highlighting the financial strain of fundraisers.
  • Another participant recounts a similar situation where they were able to submit a late order and received confirmation from the company that it would be honored.
  • Some participants suggest simply choosing a seasoning for a customer who did not specify, while others caution about potential issues with food product exchanges.

Areas of Agreement / Disagreement

Views differ on whether the February specials should still apply and whether the company would honor late submissions. No clear consensus emerges regarding the best approach to handle the situation.

Contextual Notes

The discussion reflects the challenges faced by consultants managing fundraisers, particularly regarding timing and communication with customers about specials and orders.

Who May Find This Useful

Consultants involved in fundraising efforts may find the shared experiences and insights relevant as they navigate similar challenges.

K
Kathytnt
Messages
2,616
I have a fundraiser that get held over into the new season. I just realized that since it was orinigally dated Feb 24 that some people requested the Feb special. I can't even submit for that month anymore can I?? Problem is that other people requested items that are Spring season. I hate to split into two shows (if I could) because it is a fundraiser.

If I can submit the two orders for Feb - I would only have to eat a little extra postage not 20% on the stoneware (which I thinks is less due to small orders)
 
Last edited:
Yes- you only have till the end of the following month to submit something. So, a show dated for Feb must be submitted by the last date in March.

Maybe call those who got the Feb special, and ask them if they would be OK changing to the March special.

You could split it into two shows if they refuse, or (can't remember what the Feb special was...) you can pay and add the March special on for them.

Hope that all makes sense!
 
  • Thread starter
  • #3
They didn't qualify for the March Special - They submitted orders online with the GK number for the stoneware because the show was originally dated Feb so the stoneware special was still showing on the website.

The two orders only add up to about $40 buck and I think the host has over $600 with the rest of her orders but I haven't got everything in yet.

But you are saying that I can't still submit the orders dated for Feb since it is now April. I knew that might be pushing it. Dang it - I am heading out of town in 3 hours and it's Easter tomorrow.

The customers are in FL and I am in Texas
 
Looks like you are going to have to delete those orders or pay the extra yourself to cover the difference in price unfortunately.
 
  • Thread starter
  • #5
Lovely - I already don't make any money on the fundraisers and now I get to lose more money. Well I guess it is my fault even though I don't know why the Februray special is still showing on a March show for the guests to order. They placed the order on the website in late March - Why when the show is closing in late March is the stoneware special still showing on the website for people to select.
 
Kathytnt said:
Lovely - I already don't make any money on the fundraisers and now I get to lose more money. Well I guess it is my fault even though I don't know why the Februray special is still showing on a March show for the guests to order. They placed the order on the website in late March - Why when the show is closing in late March is the stoneware special still showing on the website for people to select.
Click to expand...
Possibly your show was listed on your PWS as a Feb Fundraiser "closing " in march. If that is the case Feb specials would have applied for it?
 
  • Thread starter
  • #7
I wish someone had told me this would happen - There didn't seem to be much instruction with the websites and now I am going to lose money over it. I hope it will be a lesson to others. But the closing date shows March - that is what specials should be showing in my opinion
 
Kathytnt said:
I wish someone had told me this would happen - There didn't seem to be much instruction with the websites and now I am going to lose money over it. I hope it will be a lesson to others. But the closing date shows March - that is what specials should be showing in my opinion
Click to expand...

I think it is because Fundraisers are often for 4-6 weeks and the consultant needs to select for which month they want to offer the special.
Sorry about your confusion. Hopefully by you honoring the special for the two guests (KARMA) will bless you with future returns from many of your other guests as well. Good Luck.
Laurel
 
  • Thread starter
  • #9
I hope so - It's just that the budget is really tight right now and it's a bit frustrating. I alos have one person that didn't put down what seasoning they wanted and I have not e-mail or phone number on the order phone to try to get a hold of her except though my host.
 
Kathytnt said:
I hope so - It's just that the budget is really tight right now and it's a bit frustrating. I alos have one person that didn't put down what seasoning they wanted and I have not e-mail or phone number on the order phone to try to get a hold of her except though my host.
Click to expand...
I'd just choose one for her.
 
At this point with all of what is going on I would just pick a spice like Linda said too. I so much like a guest special that is one thing just for cases like this.
 
No matter what type of show it is, it has to be submitted within 30 days of the end of a selling season. So, 30 days after Feb. 28th, everything had to get in.

If you had a fundraiser starting in February and not closing until March, it would have allowed them to enter February specials...

All shows have the specials apply based on the show (or start date) not the close date.
 
Kathytnt said:
I wish someone had told me this would happen - There didn't seem to be much instruction with the websites and now I am going to lose money over it. I hope it will be a lesson to others. But the closing date shows March - that is what specials should be showing in my opinion
Click to expand...

Didn't anyone explain to you when you signed up how a show date works? I think it's even in our manual.
 
You can actually still submit Feb shows. HO will honor it.
 
DebbieJ said:
You can actually still submit Feb shows. HO will honor it.
Click to expand...

They don't want to advertise that, but you still can. I just had to. I had a few customers JUST realize that the tea and coffee were discontinued (despite repeated reminders by email) and I submitted a show for tea, coffee and the kids apron and cookie making set. I know I submitted it on Friday March 30th, but it didn't show up. I eventually called PC about and while on hold I noticed that in PP it didn't show as submitted. I sent it again then called the next day to make sure it would be honored. They said, "Yes it will be honored as long as they still had the product in stock. We don't like to do this. You need to try to get it in by the last day of the next month." So, that was nice that they will honor it even though it was late.

Don't fret just yet, Kathy. Call PC if you need help. It will all be okay.
 
Well that's nice to hear because I didn't know that!
 
pamperedlinda said:
I'd just choose one for her.
Click to expand...

Just be careful doing this. Since the guest special is a food product, PC won't exchange it. My mom (recruit of mine) just had this happen. She couldn't get ahold of a guest for the special & picked the Italian. The guest decided that she wanted Dill instead. PC wouldn't do an exchange b/c it's a food product & mom ended up buying the dill & keeping the Italian for herself.
 
Thanks for this info, Debbie. It's nice to know HO will do this.

Kathy, you will make $$ on your fundraiser, unless you are donating all your proceeds to this cause. You make 17% (if your career sales are over $15,000). I have offered 10% of my commission to the group doing the fundraiser. (Payable out of pocket in advance...)

Good luck on getting this all resolved tomorrow!

Sallie
 

Frequently Asked Questions

What does it mean to split a fundraiser into two shows?

Splitting a fundraiser into two shows means dividing the total sales into two separate events or parties. This can help reach a wider audience and potentially increase overall sales, as different groups of people may be able to participate in each show.

What are the benefits of splitting a fundraiser into two shows?

Splitting a fundraiser can provide several benefits, including increased exposure, the ability to engage different groups of supporters, and the opportunity to showcase a wider range of products. It can also create a sense of urgency and excitement for each event, encouraging more participation.

What does "eating extra postage" mean in the context of a fundraiser?

"Eating extra postage" refers to the decision to cover any additional shipping costs that may arise from combining orders from multiple participants into one shipment. This can simplify the process for participants but may reduce the overall funds raised for the cause.

Which option is better for maximizing fundraising efforts?

The best option depends on the specific circumstances of the fundraiser. If the goal is to reach as many people as possible and maximize sales, splitting into two shows may be more effective. However, if simplicity and reduced shipping costs are priorities, eating extra postage might be the better choice.

How do I decide whether to split the fundraiser or eat extra postage?

Consider factors such as the size of your audience, the potential for sales, and the logistics of managing multiple shows versus a single shipment. Additionally, think about the preferences of your participants and what might encourage them to engage more with the fundraiser.

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