Did My First Bazaar Coordinator Experience Live Up to Expectations?

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Discussion Overview

The thread centers around a participant's experience coordinating their first bazaar, detailing the challenges faced, vendor interactions, and personal reflections on the event's outcomes.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant, identifying as a coordinator, shared their experience of organizing a bazaar with 11 vendors, noting both successes and challenges, including weather impacts and vendor behavior.
  • Another participant mentioned attending a different bazaar where all vendors were required to stay until closing time, expressing that it was a reasonable expectation.
  • Several users commented on the importance of using such events for advertising rather than solely for sales, with one participant referring to sales as "gravy."
  • One participant expressed frustration over vendors leaving early, suggesting it was disrespectful and reflecting poorly on the event.
  • Another participant noted that the teddy bear vendor's products did not meet the crowd's interests, highlighting the variability in vendor success.

Areas of Agreement / Disagreement

Views differ on vendor commitment and the expectations of staying for the duration of the event, with some participants expressing frustration over early departures while others shared their own positive experiences.

Contextual Notes

The discussion reflects personal experiences from various bazaar events, emphasizing the role of local community support and the challenges of vendor management.

Who May Find This Useful

Consultants interested in organizing or participating in bazaars may find insights into vendor dynamics and event management experiences shared in this thread.

lockhartkitchen
Messages
2,154
Today was my first bazaar I coordinated and set up with 11 other vendors. I wrote a contract, had professional realtor type signs made (at an incredible savings) and created flyers and designed an ad in the paper. It was an aweful rainy day. We had about 100 walk through. Most the vendors made about $100. I took almost $150 in sales and booked a show for December. She's giving me her name list Tuesday, so I can send out the invites. My Mary Kay friend made $350!! My Gold Canyon Candle friends signed a consultant. (I had gifted them their table, because they have had a rough time with their business in the last few months. The lady had seen their business listed in my ad and came just to see them! I feel so happy! ) One vendor broke the contract and left 2 hours early, because she had only sold one stuffed bear. She said she was leaving and questioned if I had even advertised the event. After watching her load in and out she was gone! No goodbye or anything. Her bears were just not what others were wanting. I think the rain was a big factor today.

For my first bazaar to organize I felt good. Two of the vendors want me to do a spring one right before Mother's Day. Hindsight: I will charge double for the table and reimburse 1/2 when it is official closing time. Another vendor (expensive tea and accessories) left 1 hour early. If people come the last hour, I don't want them to see empty space and pass on that it wasn't a good bazaar. My signs are reusable so I'll do again next year.
 
Sounds like it was a good experience for you !!!
 
  • Thread starter
  • #3
Thanks Leah! Everyone else asleep around here?
 
I should be sleeping I had a Christmas Bazaar that I did a booth at today... and I am plain tired tonight!!!
 
Sounds like you did a great job, and the stuffed bear business was not what the crowd was wanting. I attended a bazaar today at a retirement facility, where booths were FREE, and everyone was required to stay until the closing time, no exceptions. Everyone abided, and I didn't think it was too much to ask. As far as your bazaar-How disrespectful for those vendors to make the commitment, and then leave early.:yuck:
 
  • Thread starter
  • #6
Thanks Cassandra. I agree. I hate confrontation. What was I going to say? How could I force them to stay? I learned. I made the connection (in hind site) with our first house rental. They moved out without notice. I had the house sit for a month while I repaired and carried another mortgage. The next tenant I had pay two months rent that was refundable. Next time I do the bazaar I'll charge extra and return the money. It was clearly stated in their contract. They felt they didn't make enough for it to be worth while. When I advertised for vendors I requested no more than 25 miles away. I wanted to support the local people. They chose to drive more than an hour for this event. It just wasn't a big city "Portland metro event". They only paid $25 anyway! That included signage and advertising. The other vendors said the teddy bear people were snobby. The rest of us had a great time. I took pictures, which I will display later. Honesty, when I do a fair for double the time I make double the sales and bookings, so for 6 hours I did well. I got my name out there!
 
Sounds like a great solution.

Are there a lot of holiday bazaars up there in Mac/Salem area? I would imagine so.
 
Congratulations. It sounds like it was a success.I always consider sales at these events to be gravy. Mostly I consider fairs and expos to be advertising. I usually make some good contacts. Sounds like the two who left were snacking on sour grapes.
 
I agree with Rae. Booths & bazaars are typically a get your name out there type thing. Great job on the organizing part! Too bad those 'stuffed bears' didn't get it. ;)
 

Frequently Asked Questions

What should I have expected from my first bazaar coordinator experience?

Your first bazaar coordinator experience should have included a mix of excitement and challenges. You might have expected to engage with potential customers, showcase Pampered Chef products, and network with other vendors. Additionally, you should have anticipated some logistical challenges, such as setting up your booth and managing inventory.

How can I assess if my expectations were met during the bazaar?

To assess if your expectations were met, reflect on your goals for the event. Did you achieve your sales targets? Were you able to connect with new customers? Consider the overall atmosphere of the bazaar and your level of enjoyment. Gathering feedback from attendees and fellow vendors can also provide insight into your experience.

What were some common challenges I might have faced?

Common challenges during your first bazaar coordinator experience may have included managing time effectively, dealing with unexpected weather changes, and ensuring your booth attracted attention. You might have also faced difficulties in engaging customers or handling technical issues with payment systems.

How can I improve my next bazaar experience?

To improve your next bazaar experience, consider planning ahead by organizing your booth layout, preparing marketing materials, and practicing your sales pitch. Engaging with other vendors for tips and sharing experiences can also be beneficial. Finally, setting realistic goals and being adaptable to changes will help enhance your overall experience.

What are the benefits of participating in a bazaar as a Pampered Chef coordinator?

Participating in a bazaar offers numerous benefits, including increased visibility for your Pampered Chef business, opportunities to connect with potential customers, and the chance to showcase your products in a hands-on environment. Additionally, it allows you to network with other vendors and learn from their experiences, which can help you grow your business.

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