Boost Your Fundraiser Success: Tips for Hosting and Promoting Your HWC Event

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Discussion Overview

This thread centers around participants sharing experiences and seeking advice on hosting and promoting Help Whip Cancer (HWC) fundraisers. Many participants express interest in effective strategies for advertising their events and reaching potential donors.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, inquires about tips for advertising her first HWC fundraiser, suggesting the use of flyers and customer outreach.
  • Another participant offers to share a copy of their fundraising email with the original poster.
  • Several participants express gratitude towards Dave for sharing his email template, indicating they plan to use it for their own fundraisers.
  • One participant shares their experience of collaborating with local businesses to collect donations, emphasizing the importance of tax-deductible contributions.
  • Another participant raises concerns about ensuring proper receipt documentation for cash donations.
  • Some participants ask for clarification on promotional offers related to orders placed during fundraisers.
  • A few participants express excitement about using the shared email template and encourage each other in their fundraising efforts.

Areas of Agreement / Disagreement

Views differ on the best methods for promoting fundraisers and ensuring proper documentation for donations. There is no clear consensus on specific strategies, but many participants are actively sharing resources and personal experiences.

Contextual Notes

The discussion reflects a community of Pampered Chef consultants looking to support charitable causes through fundraising events, sharing personal experiences and resources without implying official guidance.

Who May Find This Useful

Consultants interested in hosting HWC fundraisers may find the shared experiences and resources beneficial for planning their events.

C
cloudyade
Messages
15
Hey there,
I was wondering if you could give me some tips on how to best do and advertise my own HWC Fundraiser.
I have never done a Fundraiser before, so I though I could make a flyer that states that I am trying to raise money for the American Cancer Society with a link to my PWS and so on. And share this with all my customers and ask them to pass this on.
Any other way you would recommend to get this out there? Special organizations I should contact? Or where to hang up flyers?

Thanks
Claudia
 
Claudia, give me your email address and I'll send you a copy of the email I'm sending out to my mailing list.
 
You will love Dave's set up. He did a great job on it!
 
One thing I have done was gone to the small businesses. Make sure you subtly repeat several times that cash donations are tax-deductible! I have two where I left two catalogs & several order forms with each business and they are matching the total of the orders they collect with a cash donation. If they ask for a receipt, tell them ACS will mail them a thank you letter and tax receipt after they receive their donation. Their cancelled check also serves as a receipt. I encourage checks because I just don't like handling their cash while I am out.....and it's easy for mishaps to happen with cash.
 
OK. How do we make sure that happens because I can not find anything that says we can anywhere? Especially since our names, not contributors names, appear on all the forms. Even the cash donation form.
 
Thank you for your kind words, John.
 
pampered1224 said:
OK. How do we make sure that happens because I can not find anything that says we can anywhere? Especially since our names, not contributors names, appear on all the forms. Even the cash donation form.
Click to expand...

When they donate by check, the system that processes the donation records the donor info from the check and generates a "thank you" letter. If it is a cash donation, you can't ensure that. Plus, like I said, their cancelled check also serves as a receipt.

They can also call for a receipt if they don't receive one. They will send a receipt for donations $25 or over. If you live close to an ACS office, you can also ask them for receipts if you want to ensure your customers get a receipt. You could also make a copy of the donation form with the check and give that to them. I did that last year for Relay when I ran out of receipts.
 
Thank you!!! This is a great tool to have!
 
  • Thread starter
  • #10
If people order from my fundraiser do they still get the 2 shopping bags for free if their order totals $60?
 
Dave is there anyway I can get this information as well?? I would love to do a HWC Fundraiser on top of my May show's. My email address is [email protected]. Thank you!
 
Cloudy - NO! There are stipulations for these. Guests who order via option #2 from your website will not get them. Do this: Set up one fundraiser on your personal website. Then tell everyone to order via option #1. They should be able to key in your name or what ever you call the organization whether it be Help Whip cancer or HWC. Then you can be sure they will get them. HTH!
 
Hi Dave Apparently you are a popular guy, can you please send me a copy of your e-mail also. I would really appreciate it.
Thanks, Amber
 
Akiefat said:
Hi Dave Apparently you are a popular guy, can you please send me a copy of your e-mail also. I would really appreciate it.
Thanks, Amber
Click to expand...

Me too!! :D [email protected]
 
Akiefat said:
Hi Dave Apparently you are a popular guy, can you please send me a copy of your e-mail also. I would really appreciate it.
Thanks, Amber
Click to expand...

I'd be happy to send you my Help Whip Cancer email, but I don't have your email address. :mad:
 
Hey Dave, could I please have a copy too, [email protected]. I am hoping it will work for me in Canada? :)
 
Dave, thank you so very much for sending so quickly, it's great wording and I am definitely going to try this for my own HWC fundraiser :)
 
donnathepamperedchef said:
Dave, thank you so very much for sending so quickly, it's great wording and I am definitely going to try this for my own HWC fundraiser :)
Click to expand...

Good luck. Keep me in the loop how it works for you.
 
Thanks Dave!! I have already edited the email (with my info on it of course ;)) and have sent it to all my family and friends!! LET'S HELP WHIP CANCER EVERYONE!!
 
emiscookin said:
Thanks Dave!! I have already edited the email (with my info on it of course ;)) and have sent it to all my family and friends!! LET'S HELP WHIP CANCER EVERYONE!!
Click to expand...

Good luck!
 
Thank you so much Dave!
 
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