Streamline Your Fundraiser with Simplified Order Sheets

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Discussion Overview

This thread centers around participants discussing their experiences and ideas related to simplifying order forms for fundraisers, particularly in the context of working with schools and daycares. Participants share various methods they have used or are considering to streamline the process and make it easier for participants to collect orders.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, expressed concern about the complexity of traditional order forms for a fundraiser with many catalogs going out.
  • Another participant shared their experience of providing each child with an envelope containing a catalog, an introductory letter, and a customized outside order form that included tax in the shipping cost.
  • Several users mentioned using two-to-a-page order forms to reduce the number of sheets needed, with one participant preparing packets for over 450 kids.
  • One participant noted that making the order process easier could encourage more effort from participants in collecting orders.
  • Another participant discussed their method of including shipping tax in the shipping charge to avoid confusion for customers.
  • One participant offered to share their half-page order form, which could be printed double-sided to create multiple order forms on a single sheet of paper.
  • Another participant mentioned the affordability of making copies at a local office supply store, highlighting the cost-effectiveness of this approach.

Areas of Agreement / Disagreement

Views differ on the best approach to simplifying order forms, with no clear consensus emerging on a single method. Participants share various strategies based on their personal experiences.

Contextual Notes

The discussion reflects a range of personal experiences and preferences regarding fundraising practices, particularly in educational settings. Participants are focused on practical solutions to enhance the order collection process.

Who May Find This Useful

This thread may be useful for Pampered Chef consultants involved in fundraising efforts, particularly those looking for ideas on simplifying order forms and improving the order collection process.

hoosierchef
hoosierchef
Messages
926
Hello. As you may or may not know, I'm getting ready to start a fundraiser with my son's daycare.

My concern is the order forms. There will be at least 30-35 catalogs going out. Normally we would just give outside orderforms with catalog shows, however I'm afraid these might be too confusing. Does anyone have any suggestions, ideas or examples of how I can simplify an order for these? I hate to have to run off 350 order forms or more!
 
  • Thread starter
  • #2
bumping up....I really need help
 
When I did a fundraiser a little over a year ago for a group of 60 kids, I gave each one an envelope with a catalog, an intro letter, and an outside order form that I put together. It was basically the OOF that HO provides, but with the tax already included in the shipping, and had my info on it for questions and payment. The letter included the instruction to copy the form if they needed more.
 
Ann-how did you include the tax in the shipping? Did you just estimate what it would be and pay any extra that ended up being due. Sorry not too good at the math stuff....
 
IL does not tax shipping, so it doesn't matter for us.
 
chefann said:
but with the tax already included in the shipping, and had my info on it for questions and payment. The letter included the instruction to copy the form if they needed more.
Click to expand...


I knew IL didn't tax shipping, but I thought she meant that she just grouped tax in with the shipping so the kids didn't have to figure out the tax. ooooops! my bad
 
I think she meant that the shipping charge included the tax that would be charged on shipping. No matter how small or large the order, the tax on that $4 will be the same ;)

I'm preparing packets for my 450+ kids in the school... and I am using 2-to-a-page order forms, printed on each side (so 4 for each kid) I really should be working on all these things, since I have to get things printed and ready to goo SOON!!!!!
 
I think you should give them one order form and tell them to make copies as necessary...
 
speedychef said:
I think you should give them one order form and tell them to make copies as necessary...
Click to expand...

On the other hand, the easier it is for them to collect orders, the more likely they are to do it and put some effort into it. That's why instead of giving several sheets of order forms, I'm doing the 2-to-a-page double-sided forms for my FUNdraiser..... just a thought :)
 
  • Thread starter
  • #10
soccermama said:
On the other hand, the easier it is for them to collect orders, the more likely they are to do it and put some effort into it. That's why instead of giving several sheets of order forms, I'm doing the 2-to-a-page double-sided forms for my FUNdraiser..... just a thought :)
Click to expand...

Do you have an example? How did you do this?? :)
 
I haven't finished it.... I am TERRIBLE with forms.... I did request help in the Flyers forum, though. I haven't gotten what I'm looking for, so I'm going to borrow a scanner and do a "reduce by half" kinda setting, then set 2 side-by-side to make it 2-to-a-page. I'm closing the FUNdraiser in April, so they're offering the guest special and I want to be able to show that in full-color

I'll post if I come up with something easier ;)
 
A girl in our cluster who is on here but NEVER posts ;) (you know who you are!) well she ROCKS with fundraisers. She just turned in a $2200 fundraiser!! Crazy, I know! Well anyways, she has an order form so I'll see if I can get her to send it to me. She's also a school teacher so I may not get it until after school.;)
 
  • Thread starter
  • #13
PampMomof3 said:
A girl in our cluster who is on here but NEVER posts ;) (you know who you are!) well she ROCKS with fundraisers. She just turned in a $2200 fundraiser!! Crazy, I know! Well anyways, she has an order form so I'll see if I can get her to send it to me. She's also a school teacher so I may not get it until after school.;)
Click to expand...


Kristi, that would be awesome!! My fundraiser doesn't kickoff for two weeks, so that would be great! Thanks so much!!
 
hoosierchef said:
Hello. As you may or may not know, I'm getting ready to start a fundraiser with my son's daycare.

My concern is the order forms. There will be at least 30-35 catalogs going out. Normally we would just give outside orderforms with catalog shows, however I'm afraid these might be too confusing. Does anyone have any suggestions, ideas or examples of how I can simplify an order for these? I hate to have to run off 350 order forms or more!
Click to expand...


This is what I do...
Hope this helps give you an idea!
 

Attachments

That looks great Andrea!! I emailed her as soon as I posted that and like I said, she's a school teacher so I should get it tonight or tomorrow sometime! ;)
 
I have an order form that I use for outside orders and for my fundraisers but I can't upload it because it is in Excel

It is half page order form - you print on one side and then print on the other side - 4 order forms on one piece of paper

If you want it - just e-mail me at [email protected] and I will be happy to send it to you.

~
 
soccermama said:
I think she meant that the shipping charge included the tax that would be charged on shipping. No matter how small or large the order, the tax on that $4 will be the same ;)
Click to expand...
Celeste,

You're exactly right. I had noticed a trend in my first year of business that outside orders didn't usually include the tax on the shipping amount. They'd add it for the products, but not the shipping. I got sick of covering it (I wasn't about to call someone for what was, at the time, 17 cents). So I include the 6% Michigan tax on the shipping IN the shipping. So instead of $4, it says $4.24.
 
I've often thought of doing that same thing, Ann... and I think that for this fundraiser I will! That way I don't have to cover the shipping tax on what could possibly be a LOT of orders!!!!! lol
 
Here you go. I just change the title on it and the who to make check payable to line and its good to go. Make sure you make the changes on both halves of the form.

Suzy

Here it is as promised: Thanks Suzy!!!
 

Attachments

  • Thread starter
  • #20
PampMomof3 said:
Here you go. I just change the title on it and the who to make check payable to line and its good to go. Make sure you make the changes on both halves of the form.

Suzy

Here it is as promised: Thanks Suzy!!!
Click to expand...

Thanks Suzy!
 
Also, If you have a office max nearby, it is worth it to get the copies made there. I had 760 copies made for about $40 bucks. and at least 150 were full color for the stoneware. I had know idea how cheap it would be and all done in about an hour :)
 

Frequently Asked Questions

What are Simplified Order Sheets?

Simplified Order Sheets are streamlined forms designed to make the ordering process easier for fundraisers. They help participants quickly record orders, track sales, and manage customer information efficiently.

How do Simplified Order Sheets benefit my fundraiser?

These order sheets simplify the ordering process, reduce confusion, and save time for both the fundraiser organizers and participants. They provide a clear layout for collecting orders, which can lead to increased sales and a more organized fundraising experience.

Can I customize the Simplified Order Sheets for my specific fundraiser?

Yes, you can customize the Simplified Order Sheets to fit the needs of your fundraiser. This may include adding your organization's logo, adjusting the product list, or including specific instructions relevant to your event.

How do I distribute the Simplified Order Sheets to participants?

You can distribute the Simplified Order Sheets digitally via email or social media, or you can print them out for physical distribution at meetings and events. Ensure that all participants have easy access to the sheets to maximize participation.

What should I do with the completed Simplified Order Sheets?

Once participants have filled out the Simplified Order Sheets, collect them and compile the orders. You can then process the orders through your chosen sales platform, ensuring that all customer information and payment details are accurately recorded.

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