HH_04
- 17
Click For Summary
Discussion Overview
The thread discusses the timing and strategy for making reminder calls for an upcoming grand opening event. Participants share their experiences and thoughts on how to effectively manage the calling process.
Discussion Character
- Anecdotal
- Opinion-based
Main Points Raised
- One participant is preparing for a grand opening and seeks advice on when to start reminder calls.
- Another participant suggests that starting the calls today would be appropriate given the number of calls to make.
- One participant, identifying as a consultant, shares that calling at 10:00 a.m. is effective, especially if one encounters answering machines.
- Another participant mentions that making calls the day before the event could be a good strategy if time is limited.
- One participant advises using the calls as an opportunity to discuss hosting shows with those who cannot attend the event.
- Another participant appreciates the points made by a fellow contributor.
Areas of Agreement / Disagreement
Views differ on the timing of the calls, with some participants suggesting starting immediately and others considering the day before the event. No clear consensus emerges on the best approach.
Contextual Notes
Participants share personal experiences related to making reminder calls for events, focusing on timing and engagement strategies.
Who May Find This Useful
Consultants preparing for similar events may find the shared experiences and strategies relevant to their own planning.
KellyTheChef
Gold Member
- 7,533
chefjeanine
Gold Member
- 2,978
If you don't work outside of the house, I recommend starting your calling at about 10:00 a.m. I make reminder calls for all my hosts and know that it goes much quicker when you get an answering machine than when you get a person. Just make sure you know (write it down) what you are going to say (to a machine or a person) when you call. It will probably take you about two hours to make your calls.
If you are at home, I'd make the calls the day before your party. If you are limited on when you can call, you might want to take two days (evenings) instead of one.
If you are at home, I'd make the calls the day before your party. If you are limited on when you can call, you might want to take two days (evenings) instead of one.
babywings76
Gold Member
- 7,266
I would start making the calls today, it's not too early and that's a big list! 
When people say they can't come, let them know that you're just starting out and that you are looking for people to host some shows to help you get your business going. See if they would be interested in either hosting a live cooking show or offer catalog shows for people who say they are too busy. Also, if they can't come, offer to show them a catalog and maybe they'll place an outside order. For those who say they can come, you can also tell them you'll give them a free gift if they bring a friend or an outside order to the show.
When people say they can't come, let them know that you're just starting out and that you are looking for people to host some shows to help you get your business going. See if they would be interested in either hosting a live cooking show or offer catalog shows for people who say they are too busy. Also, if they can't come, offer to show them a catalog and maybe they'll place an outside order. For those who say they can come, you can also tell them you'll give them a free gift if they bring a friend or an outside order to the show.
KellyTheChef
Gold Member
- 7,533
Frequently Asked Questions
How soon should I make reminder calls for my open house event?
It's best to make reminder calls about 2-3 days before your open house. This gives your guests enough time to adjust their schedules while keeping the event fresh in their minds.
Should I call everyone who RSVP'd or just those who haven't confirmed?
You should call everyone who RSVP'd, as well as those who expressed interest but haven't confirmed. This ensures that everyone is reminded and feels valued, increasing the likelihood of attendance.
What should I say during the reminder call?
During the reminder call, briefly introduce yourself, mention the date and time of the open house, and express your excitement about their attendance. You can also highlight any special promotions or new products that will be featured.
Is it effective to send a text reminder instead of a call?
While text reminders can be effective, a personal call adds a touch of warmth and allows for immediate interaction. Consider using both methods: a call for a personal touch and a text as a follow-up reminder.
What if I get voicemail during the reminder calls?
If you reach voicemail, leave a friendly message that includes your name, the date and time of the open house, and a brief mention of what they can expect. Encourage them to call you back if they have any questions or need more information.
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