Preparing for a Team Meeting: Help Needed!

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Discussion Overview

The thread centers around a participant seeking assistance in preparing for a presentation at a Relay For Life team meeting, specifically regarding what to present about the HWC (Help Whip Cancer) products and fundraising strategies. Various participants share their experiences and suggestions related to fundraising and product presentation.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant expresses uncertainty about what to present regarding HWC products at the meeting.
  • Another participant suggests bringing HWC products if earned or downloading pictures if not.
  • One participant mentions confusion about whether to present only HWC products or the entire catalog during fundraisers.
  • Another participant shares their experience of using the whole catalog for a fundraiser, emphasizing the need to keep HWC and Relay For Life fundraising separate.
  • One participant notes that offering the whole catalog could potentially increase sales, while also highlighting HWC products.
  • Another participant discusses creating packets with team information and order forms for the meeting.
  • One participant shares their experience of "double dipping" in fundraising to benefit both HWC and ACS (American Cancer Society).

Areas of Agreement / Disagreement

Views differ on whether to focus solely on HWC products or to include the entire catalog for fundraising efforts. Some participants suggest a mixed approach, while others emphasize the importance of separating the fundraising goals.

Contextual Notes

The discussion reflects personal experiences and strategies related to fundraising for Relay For Life and the use of HWC products, with participants sharing insights based on their individual events.

Who May Find This Useful

Participants involved in fundraising for Relay For Life or those looking for ideas on presenting HWC products may find the shared experiences and suggestions relevant.

C
Chozengirl
Gold Member
Messages
781
I am going to a Relay For Life team meeting tonight.
The lady wants me to present our HWC stuff to the captains, but
I don't know what to present.
I have gone through all of the HWC stuff and just don't even know what to present to them.
Any help...PLEASE!
 
Do you mean they want you to present the HWC products or Paperwork? If it's products and you've earned it simply bring the products if you've earned them or you can download the pics. If it's paperwork here's a few just make sure to replace with your own info.
 

Attachments

  • Thread starter
  • #3
I have the products.
I can show those.
But, when they do a fundraiser for HWC or RFL do you think that it should just be HWC products?
Or should I do the whole book?
I am so confused today!!!
 
PC info on fundraiserHere's the fundraiser flyer from PC.
 

Attachments

I would offer the whole book as a fundraiser with the HWC highlighted. Remember that they will get up to 25% of the total guest sales plus $1.00 for each HWC product. So sales would be higher if the whole book is used. It all depends on the team and how they would like to do it.
 
  • Thread starter
  • #6
should I take all of the forms and make packets or should I take one set and do sign ups?
 
  • Thread starter
  • #7
Sorry I am being such a pain, I want to do this right!
 
I just did a fundraiser for a Relay team last night - the important thing to remember is that Relay For Life is raising money for all types of cancer. HWC is just for breast cancer...

I originally thought I would get the full 25% from PC because the money goes to ACS (which also sponsors the relay teams) but the PC money goes directly to breast cancer research.

So I am going to pay the team the full 25% and eat the difference...

I used the whole catalog - if people want to support HWC and the breast cancer campaign - that would just be a bonus - but the main goal for the Relay is to raiser their own funds and you need to keep everything separate.

HTH!
 
I have RFL fundraisers in May because I show them how they can "double dip" by getting up to 25% (I throw in the up to extra 10%) and still help ACS with the HWC products.
 
I would offer both. I would make a packet with the team information and team order forms. If they want to go this way then I would make up forms for them.

The other packet will have the HWC fundraiser flyer, HS and GS with a full catalog and some outside order forms in case they want to go this way. This will probably be a higher dollar way to go but the sales will be great. Remember that the chair for this will only get the HS not the other benefits of a show and the check will go directly to ACS not to the team but will generate 25% of sales.

If the team wants the money to go to them then the percentage will not be 25% but the normal fundraiser percentage.

I hope this makes sense.
 
  • Thread starter
  • #11
Thank You so much.
I am now gonna figure a speech
 
How did it go?Melissa-

I have meeting tomorrow night for all the team captains in my area and I was wondering how your event went?
 
  • Thread starter
  • #13
pamperedpals said:
Melissa-

I have meeting tomorrow night for all the team captains in my area and I was wondering how your event went?
Click to expand...
just sent you a message.
 

Frequently Asked Questions

What should I include in the agenda for the team meeting?

When preparing the agenda, include key topics such as sales updates, product training, upcoming promotions, team recognition, and open discussions for feedback. Make sure to allocate time for each item and encourage team members to contribute their own topics.

How can I encourage team participation during the meeting?

To encourage participation, create an open and welcoming environment. Ask direct questions, invite team members to share their experiences, and consider using interactive elements like polls or breakout discussions. Recognizing contributions can also motivate others to engage.

What materials should I prepare in advance for the meeting?

Prepare any necessary materials such as handouts, product samples, or visual aids that support your agenda. Additionally, gather reports on sales performance and any relevant updates from the company to share with the team.

How can I follow up after the team meeting?

After the meeting, send a follow-up email summarizing the key points discussed, action items, and any deadlines. Encourage team members to reach out with questions or additional thoughts. This helps reinforce accountability and keeps everyone aligned.

What technology tools can I use to enhance the meeting experience?

Utilize video conferencing tools like Zoom or Microsoft Teams for virtual meetings, and consider collaborative platforms like Google Docs for shared agendas and notes. Tools like Mentimeter can also be used for real-time polls and feedback during the meeting.

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