How to Create the Perfect Fundraiser Packet: Tips and Tricks Revealed!

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Discussion Overview

The thread centers around the creation of fundraiser packets for Pampered Chef events, with participants sharing their experiences, ideas, and materials used in assembling these packets.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant, identifying as a consultant, inquires about the contents of fundraiser packets and requests detailed examples and assembly methods.
  • Another participant shares their experience as part of a Relay for Life Committee, offering to provide information via email.
  • One participant mentions including a catalog, order form, and a red pen at shows, while expressing concerns about costs associated with additional materials.
  • Another participant notes they have not conducted a successful fundraiser but references ideas from another consultant, including a handout and incentives.
  • One participant expresses a desire to conduct more fundraisers and outlines their plan to include multiple catalogs and incentives for participants.
  • Another participant describes the contents of their fundraiser packets, including order forms, a catalog, and a personal note for contact information.
  • One participant shares links to documents they created for fundraising efforts, detailing their use in schools and events.
  • Another participant provides feedback on the professionalism of a document shared in the thread, pointing out minor errors.
  • Several participants express agreement on the quality of shared materials and ideas.

Areas of Agreement / Disagreement

Views differ on the specific contents and strategies for fundraiser packets, with no clear consensus emerging on a single approach.

Contextual Notes

Participants share personal experiences and materials used in their fundraising efforts, reflecting a variety of approaches and resources.

Who May Find This Useful

Consultants looking for ideas and examples for creating effective fundraiser packets may find the shared experiences and materials helpful.

chefallison53
chefallison53
Messages
167
What goes into your fundraiser packets?So, what goes into your packet for each participant? Please be detailed and attatch any flyers you might have. I looked through the files and didn't see anything that would work for me. Also, how do you assemble the packs and how much detail do you share with them? Pretty much share everything you do to ensure success! Thanks so much!!!!
 
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bumping! please advise me!!!
 
What kind of info are you looking for because I have some info on this as I am part of my County's Relay for Life Committee and a Team Cap. for my church... just shot me a email address and I will send them your way!!
 
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At a show, they get a catalog and order form w/ receipt on the back. And a red pen, if they need it.
I tell them the guest special from my flip chart.

I don't have enough $ to waste on a bunch of lapboards and extra printouts and inserts.
 
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Sorry for the confusion... for fundraisers! What do you give each person that is helping to raise funds?
 
can't helpChefAnn has some really great ideas. I have never done a (successful) fundraiser - so I can't really help you.

I THINK - she gave a Top 5 or Top 10 handout on the back of the order form. She also included a letter giving a quick explanation of how things work for a PC fundraiser (I hope I am not quoting wrong info). I have heard of other Consultants offering EXTRA incentives as well...
 
what I would doI would LOVE to do MORE fundraisers. If I do - I will give TONS of catalogues, have an EXTRA draw for the Monthly Host Special, as well as an incentive for collecting the most orders. I would put in the intro letter that you get EXTRA money for booking a Show, and may be a quick blurp about the products (1 year guarantee).
 
Here are some things I've used.FR Letter (http://www.chefsuccess.com/attachments/f5/8743d1191405736-fundraiser-letter-fr-letter.doc) is a letter I created to pass out to members of a 5th grade class. There's a student portion and a parent portion, but you can use it as a starting point. The second page is a list of popular items. You'll need to go through that, because it's a couple years old and prices have changed, and a couple of them have been discontinued. Each student got one letter, one catalog, and 2 OOFs (back to back).This document: http://www.chefsuccess.com/attachme...ose-fundraiser-featuring-products-no-pics.doc is based on one I found here, but I removed the pics that were on it and updated it a little. I use this at FR fairs to hand out to potential chairpersons. (I'm hooked in with the local office of the Leukemia and Lymphoma Society, and they have several events a year for athletes who are participating in their events to get info about FRs.)
 
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I'm doing a HWC fund raiser in may for a medical group and all i have in the packets is 2 order forms (they can make copies), one catalog, a pen and a your life, your way brochure. i also add a little note to let them know that they can contact me if they have any questions, and that they have permission to copy the order forms. i make sure that they have my contact info. i also let the team that's raising the funds that the highest seller will receive a special incentive gift as well as the one who turns in the most sales.

i have attached a copy of my most recent FR Order form. hope this helps...
 

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Here is what I came up with so far! what do you think? did I leave anything out? These ladies are well known to the brand!!!
 

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  • Thread starter
  • #11
bump again!
 
These are nit-picky, but they affect how professional your document looks.The graphics on the top of the page are "squished" vertically.
The 6th bullet in the group of 7 has a typo for "to" (it says tp)Otherwise, it looks good!
 
I agree with Ann. Looks good!!
 
Here is a copy of the letter I put into each packet. Just for fun...
 

Attachments

Frequently Asked Questions

What should be included in a fundraiser packet?

A well-rounded fundraiser packet should include an introduction letter explaining the purpose of the fundraiser, a list of available products with descriptions and prices, order forms, a timeline for the fundraiser, and any promotional materials such as flyers or brochures. Additionally, including tips on how to promote the fundraiser can be beneficial.

How can I effectively promote my fundraiser packet?

To effectively promote your fundraiser packet, utilize social media platforms, email newsletters, and community bulletin boards. Host an informational meeting or event to explain the fundraiser and showcase products. Encourage participants to share the fundraiser with their networks to reach a wider audience.

What are some tips for setting fundraising goals?

When setting fundraising goals, consider the needs of the organization or cause you are supporting. Set specific, measurable, achievable, relevant, and time-bound (SMART) goals. Additionally, break larger goals into smaller milestones to keep participants motivated and track progress throughout the fundraiser.

How can I motivate participants to sell more?

To motivate participants, offer incentives such as prizes for top sellers or recognition for their efforts. Provide regular updates on sales progress and celebrate milestones. Additionally, share success stories and testimonials from previous fundraisers to inspire and encourage participants.

What are common mistakes to avoid when creating a fundraiser packet?

Common mistakes to avoid include providing unclear or incomplete information, failing to set a clear goal, and not including a compelling call to action. Additionally, neglecting to proofread materials for errors can undermine professionalism. Ensure that all materials are visually appealing and easy to understand.

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