Host Paying Oo W/Credit Card Question

[kam]

I have a host who is paying her order along with the few outside orders after the show with her credit card.

I figure I have 2 options:
1. Enter the CC info for each order. But this results in the host CC being charged multiple times (one time for each order). But the receipts will have it registered for each guest that it was paid.

2. Make one large payment (total of outstanding orders) on the host CC and list it on her order - but the other guests orders will show as non-payments. This will also show as non-payments on their receipts.

How does eveyone handle this?

 

[candiejayne]

I have made one large payment before on my shows, i think I got an error saying I had guest who had not paid, but the total overall was paid in full.

 

[erinb]

I usually do option #2

 

[pcsharon1]

Do option #2. The error message does not stop you from submitting a show - it is just alerting you that there is missing or "off" payments on one or more orders.

 

[jrstephens]

I do option two all the time.

 

[babywings76]

Option 2 is the way to go so they don't have multiple charges on their card. One nice thing about it showing $0 paid on the guests receipts is that now the host knows exactly how much everyone owes her.

 

[kam]

OK, I would like to do Option #2, but the receipts for those guests would show not paid.

If I were a guest (and didn't know exactly how all this worked) I would be a little miffed if I paid the host and rec'd a receipt showing I did not pay. What if they were to do a return on their own by calling the main phone #??

 

[babywings76]

Oh, I misunderstood. I thought they hadn't paid her yet. Sorry.That's an interesting question about what would happen if they want to do a return. I've never heard of this coming up as a problem. Anyone know more? In the P&P it says that the host is allowed to put the extra charges through hers and have her card just run once with the combined total. If HO accepts this and considers the show paid for, then I would imagine it reflects that in their system. Can't the host just tell their friend that they don't need to worry, that the payment is reflected on her order since it went through her CC? If they are receiving their products I don't think they would be upset, right? If you haven't submitted it yet, you could go into each guests order and put in the payment amount to make it reflect that it's been paid. Then print it out. Then delete that payment info. But just double check that you don't touch the info on the host and risk erasing the CC info entered in. Did that make sense? I'm kind of tired...not sure if I'm explaining it right.

 

[DebbieJ]

I usually do #2.

 

[kam]

Oh, I misunderstood. I thought they hadn't paid her yet. Sorry.

That's an interesting question about what would happen if they want to do a return. I've never heard of this coming up as a problem. Anyone know more? In the P&P it says that the host is allowed to put the extra charges through hers and have her card just run once with the combined total. If HO accepts this and considers the show paid for, then I would imagine it reflects that in their system.

Can't the host just tell their friend that they don't need to worry, that the payment is reflected on her order since it went through her CC? If they are receiving their products I don't think they would be upset, right? If you haven't submitted it yet, you could go into each guests order and put in the payment amount to make it reflect that it's been paid. Then print it out. Then delete that payment info. But just double check that you don't touch the info on the host and risk erasing the CC info entered in.

Did that make sense? I'm kind of tired...not sure if I'm explaining it right.

I understand what you are saying. I did that in December with a host. I charged all missing pmts to her card (with her approval of course) in one lump sum on her order. I went into each of the missing pmt guests, changed it as paid in cash then printed the receipts. Then went back and changed them to zero. What a pain. I had to keep double checking myself that I had the right guests marked, etc. I was really hoping to avoid that.

Since most do option #2, do you just leave the receipts as not paid??

And, I guess the return situation would really be an issue with option #1 where the guest's order shows directly to HO that it was paid with host's card.

So, maybe, I'll print receipts as is, and just handwrite on each "host paid".

Is it OK for me to write that on the receipts?

 

[ChefBeckyD]

I just write "Paid" with my initials on the receipt.

 

[kam]

I just write "Paid" with my initials on the receipt.

Great! That is what I'll do.

 

[DebbieJ]

I understand what you are saying. I did that in December with a host. I charged all missing pmts to her card (with her approval of course) in one lump sum on her order. I went into each of the missing pmt guests, changed it as paid in cash then printed the receipts. Then went back and changed them to zero. What a pain. I had to keep double checking myself that I had the right guests marked, etc. I was really hoping to avoid that.

Since most do option #2, do you just leave the receipts as not paid??

And, I guess the return situation would really be an issue with option #1 where the guest's order shows directly to HO that it was paid with host's card.

So, maybe, I'll print receipts as is, and just handwrite on each "host paid".

Is it OK for me to write that on the receipts?

I just leave them as unpaid. I'm not the one collecting their money, the host is.

I haven't had one single person say anything to me about it.