Fundraiser Logistics: Tips for Sorting and Shipping Orders with Ease

[jenandnelson]

Hi-
Just wondering if anyone can help me out with this. I am currently running a catalog fundraiser for a dance studio. I gave packets to 40+ families and are expecting them back on Monday. I am starting to worry about the logistics of sorting the orders out once they arrive (if each dancer sells to 5 people that is 200 orders!). My sister is the owner of the studio and I assume she and I will be the ones sorting this mess out. I was debating lumping each dancers orders and entering them in PPP under his/her address and having it shipped directly to each of them. I could then give them a list of who ordered what from them. My problem with that is what if one of their customers needs an adjustment? I would imagine it would be a problem if their order is in the name of the person they placed it with. Does any one know how that would work?

This is my first fundraiser and I would really appreciate any suggestions!!
Thanks

 

[lkprescott]

bumping this up... I'm curious too...

 

[ChefBeckyD]

I have done a couple larger fundraisers - and here is what I did for the one that was $5000+ - I had order forms made up which had a space for the name of the order taker, and the person placing the order. I put all of the orders individually into PP, and printed out computer order forms for each one, and then wrote the order takers name at the top, and paper clipped them together. When the order came in, I filled each order takers orders - and boxed them up together,and labeled the box(es) and then went to the next order takers orders, and did the same. I was able to keep them separate this way, and then I just had each order taker pick up their box(es) of orders for delivery. Each individual order had the name written on the bag, and a receipt in the bag.

 

[jenandnelson]

Thanks, OK one silly question. I've never actually printed receipts out of PPP. Do I need a special form or does it automatically generate the receipt on plain paper? Also, can I enter the whole show and then go back and print the receipts?

Thanks again!

 

[ChefBeckyD]

Thanks, OK one silly question. I've never actually printed receipts out of PPP. Do I need a special form or does it automatically generate the receipt on plain paper? Also, can I enter the whole show and then go back and print the receipts?

Thanks again!

You have to order PP receipts from Supplies - but they are $2.50 per 100 I think - they have all of the return/warranty info on the back.

And yes - you can enter the whole show and then print receipts. I did it by order-taker just to keep it straight for myself.

 

[aried]

Thanks Becky for the info. I have a huge fundraiser going on now with 170 packets. They had over $5,000 in orders last year.


Ann R

 

[CookingwithMary]

Need clarification, I'm really slow today :yuck:

Question...if customers (out of the region, for example) order for the fundraiser via my PWS, can they select to have the order shipped directly to them?

I believe I have the answer "YES"...and the shipping would be the same as a regular individual order via the PWS?

My club is considering a PC fundraiser, but our members are scattered all over the West, and some on the other side of the country.

Thanks

 

[ChefBeckyD]

Need clarification, I'm really slow today :yuck:

Question...if customers (out of the region, for example) order for the fundraiser via my PWS, can they select to have the order shipped directly to them?

I believe I have the answer "YES"...and the shipping would be the same as a regular individual order via the PWS?

My club is considering a PC fundraiser, but our members are scattered all over the West, and some on the other side of the country.

Thanks

Yes!:thumbup:

If you set up the show online - they can order and have it shipped direct.

 

[CookingwithMary]

Thanks Becky, glad I was understanding things correctly.

I'm not easily excited, but getting close