Church Fundraiser Food Cost Estimate for Missionary Family Sponsorship

[chefmelody]

A guest at my last show is interested in doing a fundraiser through her bible study for a missionary family that they're sponsoring. She wants me to send her a packet of information that she can present, which I can put together myself. However, she also wants to know an estimate of food costs for the show itself. I really have no clue how to go about calculating this! She goes to a HUGE church, but I don't know how many would show up for the actual show part.

I'm guessing that we'll end up doing an open-house style with a few demo stations for people to play with the tools. I would make several appetizer-style recipes, and I told her I'd split the cost with her organization for food. However, I still don't know how much to tell her it would cost. $50? $100? I don't know!

 

[chefjeanine]

Have the bible study group make the food!

This is how my Director does fundraisers. There are always a few people (many?) who are familiar with the product. Get them some recipes (or perhaps they have their own PC favorites) and see if she can get several to cook. If the person used PC tools to prepare the recipe, my Director asks her to tell the group about the tools they used.

If you go this route, I'd suggest a 15 minute (max) cucumber and/or lime demo. You can set up products around the room so they can look while they are eating and waiting for you to calculate their orders.

Don't forget to have her ask each member to collect outside orders. 5-10 orders per person can really add up to a great event.

 

[scottcooks]

My experienceBy far my biggest show was a fundraiser. I spent about $40 in food, but made a shopping "presentation" for folks with tables set up in different themes (new products, bridal, cookware, stoneware/baking, summer fun) and had different food bits at each table. I did a skillet turtle fudge cake and cooware demo and made over $3K in sales and over $500 to the non profit.

Attached are ones I am using this month - for a theatre fundraiser. Big deals, are (1) getting the orders in at a set time, and (2) having someone awesome coordinate at their end. Most of the reason that show was a whopping success, was the host - and I guess me, too.

DEFINITELY make lots of catalogs available. Have stacks of them people can take on Sundays, with an insert about the fundraiser (and other services you offer - Italian cooking classes, etc.)

The two flyers below will get you started.

One other thing, is to do something with Batter Bowl mixes because the batter bowls are free this month - contact me for ideas on that.

 

[rebeccabolton]

30%Scott,
I'm trying to get into more fundraisers. How are you offering the Icon Theater people a 30% profit? Are you using some of your own money?

 

[Wildfire]

Hi there! Thank you for reaching out and considering hosting a fundraiser through your bible study. I am happy to put together a packet of information for you to present to your group. As for the estimate of food costs for the show itself, I would be happy to work with you to come up with a budget that fits your needs. Since the event will be an open-house style with demo stations, I recommend making a few appetizer-style recipes that showcase our tools. I can split the cost of food with your organization, and we can discuss the budget further to determine the best price. I understand that you are unsure of how many people will attend the show, so we can work together to come up with an estimate based on the size of your church. I look forward to working with you to make this fundraiser a success!