Can I Duplicate a Previous Guest List on My Website for a Repeat Host's Event?

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Discussion Overview

This thread explores the challenges and experiences related to duplicating a guest list for a repeat host's event on personal websites. Participants share their thoughts on the limitations of the current system and various methods they have tried or considered.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Technical explanation

Main Points Raised

  • One participant mentions that their repeat host must re-enter all names and email addresses, as there is no way to reuse the previous guest list.
  • Another participant believes that changing the date of a closed show could allow for sending new emails, but acknowledges that orders placed in the previous show complicate this process.
  • Several users discuss the limitations of the current system, expressing a desire for features similar to e-vite.com that would allow for easier copying and pasting of guest lists.
  • One participant shares their experience of keeping an open catalog show and successfully reactivating it, while another notes that they had tried a similar approach on a different show without success.
  • Some participants suggest that deleting guests who placed orders and re-entering their email addresses could simplify the process.
  • Another participant raises the idea of exporting the guest list to an Excel or CSV file for easier re-uploading, although they express uncertainty about their technical skills.
  • One participant provides an update on their experience, stating they had to copy and paste emails into the new show and learned the importance of logging in as the host to send invites correctly.

Areas of Agreement / Disagreement

Views differ on the feasibility of reusing guest lists, with some participants expressing frustration over the limitations of the system while others share varying experiences with workarounds.

Contextual Notes

Participants share personal experiences and technical challenges related to managing guest lists for events, reflecting a range of familiarity with the tools available on their personal websites.

Who May Find This Useful

Consultants looking for insights on managing guest lists for repeat events may find the shared experiences and suggestions relevant to their own practices.

finley1991
finley1991
Messages
1,712
I don't have hosts use the evites from our personal websites often but now this has come up and I have a question for anyone who might know before I call tech support...

I have a repeat host that sent over 40 evites from my website. Does she need to re-enter all of the names and e-mail addresses or is there a way to duplicate her former list into her current show on my website?
 
No way to reuse it. She has to start over. :(
 
I'm pretty sure you can Go back to your closed shows and change the date. Then you should be able to send a new email and it should work out fine. There is also the import feature now that might help her. I wish is was more like e-vite.com though where you can just copy and paste. I told tech support at conference and theguy hadn't heard of e-vite.com. It thought that was interesting. He was very helpful though and wrote it down along with my 10 other issues.
 
  • Thread starter
  • #4
Thanks tiffany... I know that won't work because someone placed an order on the last show and if there are orders, you can't change the date and reuse the show.

UGH... I guess I'll cut and paste the guest list for her. :)

Thanks for your help!!!!
 
finley1991 said:
Thanks tiffany... I know that won't work because someone placed an order on the last show and if there are orders, you can't change the date and reuse the show.

UGH... I guess I'll cut and paste the guest list for her. :)

Thanks for your help!!!!
Click to expand...

Are you sure? I keep an open Catalog show on my website in my name. Sometimes I forget to go back in there and switch the dates so it times out, but I just go back and make it valid again. I haven't had any problems doing that. I've been doing it at least a year now (more than likely longer).
 
  • Thread starter
  • #6
Chef Kearns said:
Are you sure? I keep an open Catalog show on my website in my name. Sometimes I forget to go back in there and switch the dates so it times out, but I just go back and make it valid again. I haven't had any problems doing that. I've been doing it at least a year now (more than likely longer).
Click to expand...

I tried it once on another show and it didn't work... so I never tried it again. Hmmmm...

I'm thinking a call to tech support might be the answer but that will have to wait until later today or tomorrow...
 
"I told tech support at conference and theguy hadn't heard of e-vite.com. It thought that was interesting. He was very helpful though and wrote it down along with my 10 other issues."

That figures. I have been at tech talk at conference before and someone asked a question and the tech guy said "no, we can't do that" and I've flat out told them "of course you can--here's how I do it" and the tech guys are amazed. I would call support and ask for Joe. He's the guy with the gray beard that is always there--I think he's at least a supervisor if not the head guy--we always joke that we meet in the elevators at conference and leadership--I ask about his wife, he asks about my kids, LOL. He's is pretty cool and knowledgeable.

I have the exact same thing--someone hosted a catty show for August, is doing a live show in October and wants to duplicate the list--let us know if there's a way she can do it.
 
Nanisu said:
"I told tech support at conference and theguy hadn't heard of e-vite.com. It thought that was interesting. He was very helpful though and wrote it down along with my 10 other issues."

That figures. I have been at tech talk at conference before and someone asked a question and the tech guy said "no, we can't do that" and I've flat out told them "of course you can--here's how I do it" and the tech guys are amazed. I would call support and ask for Joe. He's the guy with the gray beard that is always there--I think he's at least a supervisor if not the head guy--we always joke that we meet in the elevators at conference and leadership--I ask about his wife, he asks about my kids, LOL. He's is pretty cool and knowledgeable.

I have the exact same thing--someone hosted a catty show for August, is doing a live show in October and wants to duplicate the list--let us know if there's a way she can do it.
Click to expand...

That just happened here about a month ago. Beth asked about printing somethign from Customer Connection, called Tech and they told her no. Then I walked her through how to do it. *shaking head*
 
DebbieJ said:
That just happened here about a month ago. Beth asked about printing somethign from Customer Connection, called Tech and they told her no. Then I walked her through how to do it. *shaking head*
Click to expand...

I was just going to say that! It's hard for even the techs to know everything the program can do. We use it!

Reusing a show on our websites: How about deleting the guests that placed orders and reentering their email address? Then there'd only be a few to enter with the new date.
 
A couple of other things about reusing the shows on your PWS.

1) It screws up the RSVP. If they were invited before and RSVP'd then it looks like they aleady RSVP'd the second time.

2) If they ordered through the PWS the first time, that order is still there the second time. You'll need to be sure that you don't duplicate it on the new show.
 
  • Thread starter
  • #11
Thanks everyone!I try to avoid TS only because the first question I get is what kind of computer are you using and I have a Mac even though I run Windows XP on it. Now I just say Windows XP but they still press me for an answer to the computer type and I don't want to lie...I'm going to fiddle around with the show today and see what I come up with. I'll keep you all posted!
 
Thanks! Please let us know what you figure out on your end.
 
So, i have a question--many of you are way more techy than me--is there a way you could copy the host's guest list to an excel file (maybe even a cut and paste type of thing), or save it to a .csv file (which is a form of excel), and then re-upload it do you think? Kind of like how you can upload email addresses to OUR contact lists on our websites? what do you think? I'm NOT an excel person, but I do know enough to be dangerous--is it do-able do you think?
 
  • Thread starter
  • #14
UPDATE: I had to go in and copy and paste all of the e-mails into the new show. About half-way through I realized that I had to log in as my host and do it that way or the invites would come from me and not her. Lesson learned!
 

Frequently Asked Questions

Can I Duplicate a Previous Guest List on My Website for a Repeat Host's Event?

Yes, you can duplicate a previous guest list for a repeat host's event. This feature allows you to easily invite the same guests, making it convenient for both you and your host.

How do I duplicate a previous guest list?

To duplicate a previous guest list, navigate to your event management section on your website. Select the previous event you want to duplicate, and look for an option to copy or duplicate the guest list. Follow the prompts to create a new event with the same guests.

Will the duplicated guest list include their contact information?

Yes, when you duplicate a guest list, all the contact information from the original list will be included. This ensures that you can easily reach out to the same guests without having to re-enter their details.

Can I make changes to the duplicated guest list?

Absolutely! After duplicating the guest list, you can edit it as needed. You can add new guests, remove existing ones, or update any contact information before sending out invitations for the new event.

Is there a limit to how many times I can duplicate a guest list?

No, there is no limit to how many times you can duplicate a guest list. You can reuse and modify the list for multiple events, making it a flexible tool for your direct sales efforts.

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