Seeking Space for Multi-Vendor Bazaar/Expo - Any Suggestions?

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Discussion Overview

This thread explores ideas and suggestions for securing space at churches or other venues for a multi-vendor bazaar or expo involving direct sales consultants. Participants share their personal experiences and thoughts on how to approach potential locations and what to include in communications.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, seeks help with wording a letter to request space for a bazaar or expo.
  • Another participant suggests calling church directors directly instead of sending letters, as it may lead to quicker answers.
  • One participant shares their experience of being approached to set up at a women's expo and considers asking their own church to host a similar event.
  • Another participant proposes that instead of paying a fee to exhibit, a percentage of sales could be donated to the church as a fundraising approach.
  • One participant mentions targeting churches that frequently host events, as they may be more open to allowing external groups to use their space.

Areas of Agreement / Disagreement

Views differ on the best approach to securing space, with some participants favoring direct communication while others suggest written requests. No clear consensus emerges on the best method.

Contextual Notes

Participants share various strategies based on their experiences with community events and church interactions, reflecting a range of approaches to organizing such gatherings.

Who May Find This Useful

Consultants looking to organize multi-vendor events or those interested in community engagement may find the shared experiences and suggestions relevant.

B
Brookeskitchen
Messages
35
I need some help coming up with the verbage to include on a letter to prospective churches or other sites.
Basically, I want to see if a church or other location will let me set up some sort of bazaar or expo. It will have consultants from other direct sales companies, not just myself so I have to include them in it - but I don't know how to word it. How do I ask them for the use of their space? I'm hoping there won't be a fee but I don't know how to ask that question either.

Any suggestions?
Thanks,
Brooke
 
I don't really know what to say, but can you call and talk to someone instead of sending letters. Maybe it is just me but I would have to send 5 letters back and forth to get all my questions answered. Maybe call a church director and ask if they have a space for you to use. Maybe ask if they lend a space for community use? I wouldn't think they would charge a fee, but maybe a small thank-you donation to the church would be appropriate. Make sure you include what you want to do (show mothers good job opportunities in a central location, give young people lots of oppotunities to chose from) so they don't think that you are doing this just for your own benfit. Good luck Brooke and maybe someone else will have better suggestions.
 
I was recently approached about setting up at a women's expo at a local church that will be held in a few months. There will be a speaker and other direct-selling orgs there as well. I thought it was a great idea. I'm also thinking about asking my church to do the same. You could also have some singing for entertainment. If you know somebody in a church women's group, it would be better to approach them to inquire. Good luck!

Jeanie Gay
 
Just had another thought - women's fair could be used as a fundraiser where instead of paying a fee to exhibit you could donate a percentage of sales on that day. Everybody has to do fundraising and that would be a good way to get your foot in the door.

Jeanie Gay
 
  • Thread starter
  • #5
Speaker?
pcjeanie said:
I was recently approached about setting up at a women's expo at a local church that will be held in a few months. There will be a speaker and other direct-selling orgs there as well. I thought it was a great idea. I'm also thinking about asking my church to do the same. You could also have some singing for entertainment. If you know somebody in a church women's group, it would be better to approach them to inquire. Good luck!

Jeanie Gay
Click to expand...


Thanks for all the great suggestions. Jeanie - do you know what the speaker will be discussing? I'm thinking this would be a great way to approach a church too - offering to help find a speaker on womens' issues or something.

Thanks again for the info...more are welcome.
 
Target the churches where everything is always being held. They probably have a more liberal usage policy and would be more open to have a "stranger" use their building. So look in the paper and see where the Boy Scouts, LaLeche Clubs, civic clubs, AA meet and call them first. Seems like there are thirty chuches in our area but only about five have outside groups routinely meet there.
 
  • Thread starter
  • #7
Great AdviceThanks Bee - that's a great suggestion.

Brooke
 
I haven't heard yet who is speaking or what the topic is, but I'm certain is will be something of interest to women. I'll try to think to post it when I know.

Jeanie
 

Frequently Asked Questions

What types of venues are suitable for a multi-vendor bazaar or expo?

Suitable venues for a multi-vendor bazaar or expo include community centers, local parks, school gymnasiums, church halls, and convention centers. It's important to choose a location that has enough space for vendors and attendees, as well as amenities like restrooms and parking.

How can I find vendors to participate in the bazaar?

You can find vendors by reaching out to local businesses, artisans, and crafters through social media, community bulletin boards, and local business associations. Additionally, consider posting in local online groups or forums to attract a diverse range of vendors.

What are the key factors to consider when selecting a date for the bazaar?

When selecting a date, consider local events, holidays, and weather conditions. Aim for a date that does not conflict with other major events in the area to maximize attendance. Additionally, weekends are often preferable as they tend to draw larger crowds.

How can I promote the multi-vendor bazaar to attract attendees?

Promote the bazaar through social media platforms, local newspapers, community newsletters, and flyers. Collaborating with participating vendors to share the event on their networks can also increase visibility. Consider creating an event page on platforms like Facebook to engage potential attendees.

What logistical considerations should I keep in mind for the event?

Logistical considerations include securing necessary permits, arranging for tables and chairs, setting up signage, and ensuring there are adequate power sources for vendors. Additionally, plan for crowd control, food and beverage options, and first aid services to ensure a smooth event.

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