Print Invitations Easily with Home Printers and Mail Merge!

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Discussion Overview

This thread discusses the use of home printers and mail merge for creating invitations, with participants sharing their experiences and thoughts on the process. Several users express appreciation for the shared template and the automation it offers.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant, identifying as a consultant, shares their experience of formatting Word for printing invitations and setting up a mail merge to simplify the process.
  • Another participant mentions the challenge of getting hosts to send back the guest list in a timely manner.
  • Several users express enthusiasm for the template, with one noting that it saves them a significant amount of work.
  • One participant highlights the benefits of using invitations over labels, stating it is quicker and looks more professional.
  • Another participant appreciates the help from those who are more tech-savvy, expressing gratitude for the shared resources.

Areas of Agreement / Disagreement

Participants generally agree on the usefulness of the mail merge template and the advantages of using invitations over labels. However, there is some discussion about the time efficiency of printing invitations versus labels, indicating differing views on this aspect.

Contextual Notes

The discussion centers around personal experiences with using technology to streamline the invitation process for Pampered Chef shows, reflecting a range of comfort levels with computer skills among participants.

Who May Find This Useful

Consultants looking for efficient ways to manage invitations for their shows may find the shared experiences and template beneficial.

dexheimers
dexheimers
Messages
151
Hey all!

Ok, I am a computer nerd. But you just may love me for that after you read this. I spent the time to format Word so that you can print the invitations from your home printers.

Big deal, right? I know its been done. Here's the cool part:

I also set up a Mail Merge. Basically you can now filll out the guest list in an excel file (insturctions to create this file are in the instructions document), follow my instructions (also provided) and BAM! your list is automatically added to a Word file, all ready to print!

You can fill the excel file out yourself OR EVEN BETTER: send it to your host so they can fill it out and send it back to you!!! If you do it that way, you won't type a THING. You gotta love that, right?

I hope my instruction sheet explains everything allright. If not, send me a PM or email me!!

Let me know if it works out for you!! :)

~Billy
 

Attachments

Last edited:
Way cool!!! Now, I just have to get the hosts to actually send me the list! I have a show next Saturday and sent out the host packet two weeks ago with the guest list to be sent back to me. I'm going to send out the guest list form before I send out the host packet from now on...
 
  • Thread starter
  • #3
Amen to that. It's hard to get hosts to realize that a bigger list can equal more free product value, half price items and a larger discount! The more the merrier I say! Both for the host and US!! ;)
 
This is great!! I LOVE computer nerds - because I am on the other end of the spectrum!!

Thanks for doing this for us. I assume this is a tempate for the new invitaitons???

I will give it a try and let you know how it goes....
 
  • Thread starter
  • #5
PCGINA said:
This is great!! I LOVE computer nerds - because I am on the other end of the spectrum!!

Thanks for doing this for us. I assume this is a tempate for the new invitaitons???

I will give it a try and let you know how it goes....
Click to expand...

Yes, this template is for the new invitations. I hope you like it!
 
Great file. Thanks. I love computer geeks, heck I am one and married one.
 
Those are awsome!!! Computer nerds are cool!!!!
 
You read my mind!Wow...thanks! This has been on my to-do list and I was planning to get it done this afternoon! I started mailing invites for my customers this month and after writing all the invites I decided that I needed to play with my computer and automate this process.

Thanks so much, you have saved me a ton of work!
 
  • Thread starter
  • #9
pamperedlinda said:
Wow...thanks! This has been on my to-do list and I was planning to get it done this afternoon! I started mailing invites for my customers this month and after writing all the invites I decided that I needed to play with my computer and automate this process.

Thanks so much, you have saved me a ton of work!
Click to expand...

Glad to help! I hope it works out alright for you. :D
 
Thanks so much! I can't wait to try it!
 
Hey this is great! I was using mail merge for labels - this is WAY easier! So you just use this to print on the invitations themselves?
 
invitesdoesn't it take more time to print all the ivitation ?wouldn't be quicker to print all the labels?
 
You should be able to put a stack of envelopes in the paper feeder and then set it to print. This should take less time then needing to print the labels and then peel and stick them.
 
  • Thread starter
  • #14
whitetiger said:
doesn't it take more time to print all the ivitation ?wouldn't be quicker to print all the labels?
Click to expand...

Absolutely not! Sara and I printed 45 invitations in less than ten minutes. We just put a stack in the printer and let 'er rip.

If you do labels, you have to print them and then stick them all on yourself. The template I made would actually take 3 labels per invitation to do manually. So you not only save time but you save money by not buying labels.

Plus I believe that they look much more professional. They look like they were made for that show and not altered just to get the content on there. Just try it! Seeing is believing....I hope you like it! :)
 
Oh WOW!!! How Great! Thanks sooo much!! :)
 
Don't have time to try this yet, but THANK YOU, THANK YOU, THANK YOU!
 

Frequently Asked Questions

What is mail merge and how can it help with printing invitations?

Mail merge is a process that allows you to create personalized documents, such as invitations, by combining a template with a data source. This means you can easily customize each invitation with different names and addresses without having to manually edit each one. This is particularly useful for direct sales events like Pampered Chef parties, where you may want to send out multiple invitations quickly and efficiently.

What type of printer is best for printing invitations at home?

For printing invitations at home, an inkjet printer is often recommended due to its ability to produce high-quality color prints. However, a laser printer can also work well, especially for black-and-white invitations. It's important to ensure that your printer can handle the type of paper you plan to use, such as cardstock or specialty invitation paper.

Can I use any software for mail merge, or do I need specific programs?

You can use a variety of software programs for mail merge, including Microsoft Word, Google Docs, and even some email marketing platforms. Microsoft Word is one of the most commonly used programs for this purpose, as it provides a straightforward mail merge feature that integrates easily with Excel for your data source.

What are some tips for designing attractive invitations for my Pampered Chef party?

When designing invitations, consider using bright colors and appealing graphics that reflect the theme of your Pampered Chef party. Include essential information such as the date, time, location, and RSVP details. Using templates available online can also help you create a professional-looking invitation quickly.

How can I ensure that my invitations are printed correctly and look professional?

To ensure your invitations are printed correctly, always do a test print on regular paper before using your final invitation paper. Check the alignment, colors, and overall appearance. Additionally, make sure your printer settings are adjusted for the type of paper you are using, and consider using high-quality paper for a more professional finish.

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