My Turn to Vent About Poor Fair Organizing (Long, Sorry)

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Discussion Overview

This thread discusses participants' experiences with a poorly organized fair, highlighting issues related to communication, attendance, and management. Participants express frustration over the lack of organization and the impact it had on their participation.

Discussion Character

  • Anecdotal, Opinion-based, Exploratory

Main Points Raised

  • One participant describes a fair that was poorly advertised, leading to low attendance and confusion among vendors.
  • Another participant questions the handling of raffle items, suggesting that the organizer should be held accountable for the mistakes made.
  • One participant expresses the view that the situation felt like a scam, indicating distrust towards the organizers.
  • Another participant shares their experience of similar events where attendance was low, noting that such occurrences are not uncommon.
  • One participant mentions their decision to leave comments on the event listing to warn others about the organizers.
  • Another participant reflects on the emotional relief of venting about the experience, despite acknowledging it may not be productive.

Areas of Agreement / Disagreement

Views differ on the responsibility of the organizer and the appropriateness of keeping raffle items. Some participants agree on the lack of professionalism displayed, while others focus on the emotional impact of the experience.

Contextual Notes

Participants share personal experiences from a specific event, highlighting the challenges faced in vendor participation and the emotional responses to the situation.

Who May Find This Useful

Consultants who have experienced similar challenges at fairs or events may find these shared experiences relatable and informative.

Fluffy215
Gold Member
Messages
444
I just did a fair today that was the absolute worse fair I have ever seen let alone participated in.

It was a fundraiser for an Alumni thing. Anyways, they charged $40 for the space and selling it as a shop til you drop kind of fair.

What they didn't tell anyone was the reason this was happening was because they had scheduled a reunion at the Elks lodge and no one was coming. The Elks would not return their deposit so they held this fair to get their money back. No problem right? Win/Win situation.

Well, when we got there to set up at noon no one told us who was in charge. We had to find her. As it was there were only 15 of us that were participating. Never did she look at us just told us to set up where ever we wanted. Ummmmmmm ok LOL The fair was to run from 1-5 with no early breakdowns. So then one o'clock comes and no one is there, 1:30 and nothing, 2:00 we were starting to shop at each others booth because we had nothing to do since no one was there. Well, then we heard what happened. ::sigh:: When they advertised the fair on tv and in the newspaper they put that the fair was yesterday!!!!!!!! So it's no wonder no one was there.......they didn't know about it!!!! We were so upset. The fair was an hour away to begin with and we had to donate a prize as well as pay $40? Basically she ended up with a mutiny on her hands. We went up to her and told her how disappointed we were. Even if she had make a mistake the least she could have done was called us and let us decide if we still wanted to participate because the chances are that no one will be there. And then it happend. One of the women said she was stopping payment on her check. (I don't if I would pay $25 to stop a $40 check) But then someone else said they should do something and she did. She gave us back half our money. Some tried also to get back their raffle item since no tickets were being sold and they were told they couldn't have it. So we were done by 3:30 everyone had left. I did get one $45 dollar order from one of the vendors but that was it. What a waste of a day really :(
 
What did she plan to do with the raffle items if no tickets were sold? Was there anyone else that was a contact? Did you give product or a gift certificate? Not sure who she should be reported to but sounds like she should be reported to someone for keeping your raffle items and charging you when she advertised the wrong date.
 
She really has no right to hold onto the raffle items. She screwed up and she's got to accept responsibility. It will be a bitter pill, but it is her's to swallow.
 
sounds more like they were running a scam to me...not a real fair. Make a note somewhere not to do business with them again.
 
  • Thread starter
  • #5
Yeah, she was the president of this alumni. I did put comments on their listing of eventlister so that everyone knows to stay clear of anything that involves them LOL I did donate a small stone so not to much and frankly I don't care at this point. It's done and over with, how do you say that bless and release? LOL That's what I have done, I just needed to get it out of my system LOL I just hope the rest of my November runs smoother than this LOL Thank you all for letting me vent, I know it's non productive but it sure does make you feel better and a lot less work than banging on my food chopper LOL
 
I've actually done quick few shopping events where no one has shown up.
Happens alot in PA
 

Frequently Asked Questions

What are common issues faced in organizing a fair for direct sales like Pampered Chef?

Common issues include poor communication among vendors, lack of adequate promotion for the event, insufficient space for displays, and inadequate facilities such as restrooms or parking. Additionally, some organizers may not have a clear plan for managing the flow of attendees, which can lead to overcrowding or confusion.

How can I effectively communicate my concerns about poor organizing to the event coordinator?

Start by documenting specific issues you encountered during the event, such as logistical problems or lack of support. Then, approach the event coordinator politely and constructively, expressing your concerns and providing suggestions for improvement. Offering to help with future events can also demonstrate your commitment to making the event better.

What should I do if I feel my sales were negatively impacted by poor organizing?

If you believe your sales were affected, consider reaching out to the event organizer to discuss your experience and how it impacted your business. You can also use this feedback to evaluate whether to participate in future events and explore other marketing strategies to boost your sales outside of fairs.

Are there any best practices for vendors to follow to mitigate poor organizing at fairs?

Vendors can prepare by communicating with the organizer ahead of time to clarify expectations, arriving early to set up, and having a backup plan for potential issues. Networking with other vendors can also help create a supportive environment, and sharing experiences can lead to collective solutions for common problems.

How can I provide feedback about the fair after it has concluded?

After the event, consider sending a follow-up email to the organizer detailing your feedback. Be specific about what worked well and what didn’t, and suggest actionable improvements. If there’s a survey provided by the organizer, make sure to fill that out as well, as it can help them understand vendor perspectives and enhance future events.

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