Maximizing Sales Receipt Options: Write-in vs. Downloaded Forms

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Discussion Overview

The thread discusses various experiences and preferences regarding the use of write-in sales receipts versus downloaded order forms among Pampered Chef consultants. Participants share their methods for handling receipts during parties and for outside orders, highlighting the pros and cons of each approach.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, prefers write-in sales receipts but expresses confusion about the use of downloaded forms, noting a lack of documentation for past purchases.
  • Another participant shares their experience of using downloaded order forms for outside orders, appreciating the inclusion of monthly specials and the convenience of printed receipts.
  • Several users mention that they print official receipts from Pampered Partner to accompany orders, with some noting the need for special paper with warranty information.
  • One participant discusses the use of both write-in receipts at shows and downloaded forms for outside orders, citing concerns about data loss when using electronic methods.
  • Another participant expresses a preference for write-in receipts due to the size and complexity of itemized forms, indicating that many consultants share this sentiment.
  • One participant mentions that they give guests downloaded order forms to write on, then transfer the information to write-in receipts to avoid wasting official forms.

Areas of Agreement / Disagreement

Views differ on the preferred method of handling sales receipts, with some participants favoring write-in receipts and others opting for downloaded forms. No clear consensus emerges on which method is superior.

Contextual Notes

Participants share personal experiences and preferences, reflecting a variety of practices within the consultant community regarding receipt management during Pampered Chef parties.

Who May Find This Useful

Consultants looking for insights into different methods of managing sales receipts and those interested in understanding the experiences of their peers regarding order forms.

C
cookingmommy
Messages
162
I currently use the write-in sales receipts with the many layers; however, the Pampered Chef parties that my recruiter did she just used the one sided downloaded ones with the monthly special on them. I know those say that they can't be used as an original sales receipt and I never received anything with my products that I ordered at two of her parties. I'm just confused why someone who use the downloaded ones. Would you come home and fill out the write-in ones after? That seems like a lot of work.

Now that I think about it though I don't have any documentation of my purchases during those first two parties before I became a consultant. I gave her my check with the single sided form and that was it. Let's hope nothing happens to those products.

Also..those write-in receipts...which copies do you keep...just the consultant copy? Since I send my parties through PP do I really need to keep the home office and the consultant copy?
 
I alwayse print an official copy of the reciept to go with the order if I use the donwloadable outside order forms
 
I use the downloaded orderforms for a couple of reasons. First I like that they have the monthly guest special right on them, so it helps remind the guests. I print out receipts when I close the show, and I mail them to the host with her Thank You Letter. I think the printed receipts hold up a little better, for those that actually save them as well.

HTH
 
Computer Printed ReceiptsShe could be printing the receipts from P3. You can order the back which gives the warranty information and they are much cheaper than the 3 carbon copy. I use them primarily for online orders for people who couldn't make the show. I like the 3 carbon because I keep copies of receipts for each show together in a paper clip
 
I, too, use the write in sales receipts. I have them still from the new consultant kit and the booster pack. If I could figure out how to bring a printer with me, I'd print out receipts at my shows. I like the old receipts that you don't have to write in the product, but I haven't been using them. I would like to know everyone's opinion about what they use and why. You are not supposed to be giving the downloaded copies as actual receipts because HO says they are not to be used as an official receipt. I actually give them to the host for outside order forms because if they write them out wrong or lose them, I'm not out much when I have to give new receipts.
 
I too only use the downloadable OOF, and then ALWAYS include the printed receipt done on PP with each order (or give to the host, depending on where it was shipped to.) I found the multi=layered carbon copy ones just generated too much paper that I was left with after the show!!!
 
  • Thread starter
  • #7
So, I can print out official receipts from pampered partner? I have to buy the special paper with the warranty info on the back, right?

I like the idea of giving my host the OOFs since they have gone through and lost so many of the write-ins.

I might try using the OOFs at the parties and then printing out the receipts from PP and sending them to the hosts with their thank you letter. Thanks for the advice.
 
I use the write-in receipts at shows and the printable ones for outside orders. I, too, wish I could take a printer with me. I did take my laptop to one show. The fact there was no paper to back stuff up (I let the guests take the OOFs they'd used as a record of their purchase) made me nervous though. If for some reason I hit a wrong key and lost data before the show was submitted, I'd be in trouble. So, I have only done that one show like that.
 
So to those of you who use the OOF of CC or from CS, your guests don't have a problem leaving without a copy of the receipt? I'd love to not have to purchase the new spring/summer forms ( I dont' like the new layout of them or the fact that you have to fill in the shipping price now) but I am running low on my old ones and really dread getting the new ones. HELP!

Thanks for any advice!
 
I've never had anyone have a problem with it. I explain the whole schpeel about the receipt they'll receive with their product that has the warranty info. during the check-out process. And since the order usually comes so quickly, they don't seem to worry.
 
  • Thread starter
  • #11
I don't think anyone answered this but the ones you can print from PP...do I have to buy that special paper with the warranty info on the back?

Thanks.
 
cookingmommy said:
I don't think anyone answered this but the ones you can print from PP...do I have to buy that special paper with the warranty info on the back?

Thanks.
Click to expand...

Yes - I think its $2.50 for a pack of 100. My director only uses OOF at shows and then sends printed receipts to the host for the orders....too much extra work for me, and w/ the quick shipping, the orders were sometimes getting to the host before the receipts.

Heather - I think I read somewhere that the whole shipping confusion from the S/S order forms was going to be corrected on the F/W order forms.

JAE - I think most people are using the write-in ones now, just because the itemized ones have gotten so big - and the print has gotten so small - that it makes them hard to use.
 
I use the write-ins at my shows. I give the guests the bottom copy to take home, I keep the middle copy & then I mail the top ones to the host when I close her show. If anyone did an outside order & for the host's order, I print off receipts from P3. I include around 5 OOF from CC for outside orders before the show.
 
I give the guests the downloaded OOF to write their order on and then re-write them on the write in. I found that a lot of the write ins were getting ruined (because people wrote on them then didn't order or they put the wrong product in the wrong spot, which is a Canadian thing). this way, they can write to their hearts content, I don't waste tons of the "official" receipts and everyone is happy.

When I start doing more and bigger parties, I may have to rethink this. :D
 
ChefBeckyD said:
I think most people are using the write-in ones now, just because the itemized ones have gotten so big - and the print has gotten so small - that it makes them hard to use.
Click to expand...
At Leadership, I was chatting with one of the HO reps in the "New Kit" area, and she said that they were including the write-in forms with kits because something like 80-85% of the receipts sold are write-ins. So, yep! Lots of us prefer the write-ins.
 
chefann said:
At Leadership, I was chatting with one of the HO reps in the "New Kit" area, and she said that they were including the write-in forms with kits because something like 80-85% of the receipts sold are write-ins. So, yep! Lots of us prefer the write-ins.
Click to expand...

Another interesting statistic from Ann's Brain! :D

Keep it up Ann - I'm a nerd/geek, and I LOVE stats, and trivia, and all sorts of the info that you provide!;)
 
northern_sunshine said:
I give the guests the downloaded OOF to write their order on and then re-write them on the write in. I found that a lot of the write ins were getting ruined (because people wrote on them then didn't order or they put the wrong product in the wrong spot, which is a Canadian thing). this way, they can write to their hearts content, I don't waste tons of the "official" receipts and everyone is happy.

When I start doing more and bigger parties, I may have to rethink this. :D
Click to expand...

I haven't worried about whether or not they write neatly or put pantry items in the wrong place. They don't get turned in to the HO so it doesn't matter to me. I leave one copy with the host the night of her show, one with the customer, then take the other one home and enter the info into P3. I will be shredding the paper once the month is closed and commissioned. So long as I'm faithful about backing up, I can reprint any receipt I need.
 
I guess I'm wierd. I do the write ins at the show. Give the customer the back page of it- take home the top 2 copies. Then I print another copy from PP onto the special paper with the warranty- mail that to the host as the official copies. Then have them use those to distribute with product when it arrives.
I write all over the write ins- like specials, any notes about the customer or what we discussed, etc. THat way I can remember things I discussed, etc with that individual. Then I keep the write-ins as extra copies so that if I have to go back and look I can. The only reason I like the write ins is so that if there's a discrepency, the customer and I both have the original copy of what they ordered to look at and remind us of what exactly was ordered. Make sense?
 
clshirk said:
I guess I'm wierd. I do the write ins at the show. Give the customer the back page of it- take home the top 2 copies. Then I print another copy from PP onto the special paper with the warranty- mail that to the host as the official copies. Then have them use those to distribute with product when it arrives.
I write all over the write ins- like specials, any notes about the customer or what we discussed, etc. THat way I can remember things I discussed, etc with that individual. Then I keep the write-ins as extra copies so that if I have to go back and look I can. The only reason I like the write ins is so that if there's a discrepency, the customer and I both have the original copy of what they ordered to look at and remind us of what exactly was ordered. Make sense?
Click to expand...
That's exactly what I do, too.


OK- so maybe we're both weird.
 
MomToEli said:
I haven't worried about whether or not they write neatly or put pantry items in the wrong place. They don't get turned in to the HO so it doesn't matter to me. I leave one copy with the host the night of her show, one with the customer, then take the other one home and enter the info into P3. I will be shredding the paper once the month is closed and commissioned. So long as I'm faithful about backing up, I can reprint any receipt I need.
Click to expand...

I wouldn't worry about it either, except where I live in Canada, there's 3 different tax rates depending on the type of product (no tax on Pantry, 6% on Library and 14% on everything else including shipping). It's insanely confusing (and why I'm going to start taking my laptop to shows!) and having to write it over makes me really read it to be sure everything is where it should be.
 
I have been switching back and forth between using the write-in forms and the OOF that some of you have created and shared on
chefsuccess. If I use the OOF I print out the sales reciept from PP3.
 
I use the write in and send people home with their receipt. I would consider doing it the other way and printing the receipts if I had a portable printer, but honestly I don't feel like having to mail out all those receipts after the fact. Out of curiousity, what happens if someone has a return and doesn't have a receipt? Does this cause major issues or do they track it and honor the warranty? When I hosted a show I don't think anyone got receipts, including myself, and I know there have been times I've forgotten a receipt from an outside order or the host (since I usually get those orders afterwards by phone). I'm confident that if someone called me I could pull it up easily and print them a receipt, but wonder what happens when someone calls HO directly. (I hope this doesn't invite people to flame me for screwing up!:))
 
Hey Kim!

We're not usually a flaming kind of group!;)

By law, we need to provide a receipt for products purchased w/ return information included on the receipt. However, in this age of technology, TPC rarely asks for proof of purchase anymore - when the customer calls with a return, they just have to provide the pertinent info of who, what, when, and where's of the purchase for PC to process the return.
 
I can tell you as a Host when my recruiter only used the OOF I didn't like it. I was so busy at my show that I didn't have a chance to see what everyone ordered. When my show is over, I like to sit down (as a Host) and look through the orders to see who ordered what. Call me nosey, but I like to know that.

So what I do is use the write-ins. I keep the top copy (best one to read) give a copy to the customer as a "temporary" receipt (I also print out Official receipts and mail them to the Host) and then I actually give my Host a copy of what her guests order.

That way the Host can double check when I send the PP receipts and they also have a copy for the time that the show is still open.

It still really bothers me that I don't have copies of what my guests ordered from my "kick-off" show!

Just my opinion!
Joanne
 
chefann said:
That's exactly what I do, too.


OK- so maybe we're both weird.
Click to expand...

Add me to the weird list too!
 
I use the 3 part write in ones. I give one to the guest as she pays, leave one with the host (she'll include it with the order) and take one. I only keep my part until the guests have all received their orders. I keep it in case there is an error or just to use as a reference in case someone made a mistake and wrote the wrong product number or anything like that.
Once the show is delivered and I know it's okay they go in the trash.
I use the PP ones for outside orders and the host's order.
My director uses only the outside order form. I don't like that because I like the opportunity to talk about all the specials when I am mentioning the current month.
 
I do just as Evelyn does... works for me :cool:
 
I am just wondering why would I need to send a PP receipt if I use the 3 copy form and everyone keeps an original receipt. Also with the new packing slips that detail a guest's order why does the hostess need a seperate receipt for each customer?
 
I use the itemized ones and often wonder about switching. I also print receipts for outside orders and such.
 
I do what Evelyn does as well.

I'm with Marisol in that using the write in and then printing a PP receipt seems like overkill, not to mention a waste of resources.
 

Frequently Asked Questions

What are the main differences between write-in and downloaded sales receipt options?

The main differences between write-in and downloaded sales receipt options lie in their format and usage. Write-in receipts are typically physical forms where you manually fill in customer details and order information, while downloaded receipts are digital forms that can be filled out on a computer or printed. Downloaded forms often allow for easier editing and can be saved for future reference.

Which option is better for tracking sales and inventory?

Downloaded forms are generally better for tracking sales and inventory because they can be easily stored, organized, and analyzed digitally. This allows for better record-keeping and the ability to quickly access past sales data. Write-in forms can be more challenging to manage in terms of organization and data retrieval.

Can I customize downloaded sales receipt forms?

Yes, many downloaded sales receipt forms can be customized to fit your branding and specific needs. You can add your logo, adjust the layout, and include any additional fields that are relevant to your business. This customization helps create a professional appearance and enhances your brand identity.

Are there any costs associated with using downloaded sales receipt forms?

Typically, downloaded sales receipt forms are free to use, especially if they are provided by the company or through official resources. However, if you choose to use specialized software or services for creating and managing these forms, there may be associated costs. Always check the terms and conditions of the resources you are using.

How can I ensure my write-in sales receipts are accurate?

To ensure accuracy with write-in sales receipts, it’s important to double-check all entries before finalizing the receipt. Use clear handwriting, and consider having a checklist to verify that all necessary information, such as customer details and product quantities, is included. Additionally, training your team on best practices for filling out these forms can help minimize errors.

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