How Do I Handle Out-of-State Winners in My Mystery Host Show Drawing?

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Discussion Overview

The thread discusses challenges related to handling out-of-state winners in a mystery host show drawing, particularly regarding order fulfillment and the use of co-hosts in the P3 system.

Discussion Character

  • Exploratory, Opinion-based, Technical explanation

Main Points Raised

  • One participant expresses uncertainty about how to manage orders from out-of-state customers if they win the drawing, particularly regarding shipping logistics.
  • Another participant suggests making the out-of-state winner a co-host to allow them to benefit from the show, while noting that all items would still ship to the main host.
  • One participant inquires about the process of adding a co-host, mentioning that the option appears greyed out in their P3 setup.
  • Another participant clarifies that co-hosts cannot be added in catalog shows, which may be relevant to the discussion.
  • One participant confirms that they successfully added a co-host recently, indicating that the process may vary or depend on specific circumstances.

Areas of Agreement / Disagreement

Views differ on the feasibility of adding co-hosts in the context of the specific show type, with some participants providing conflicting information about the process.

Contextual Notes

The discussion centers around the use of the P3 system for managing orders and co-hosts in a cooking show format, with specific attention to the implications for out-of-state participants.

Who May Find This Useful

Consultants managing mystery host shows or similar events, particularly those dealing with out-of-state orders and the P3 system.

R
rajenkiPC
Messages
37
I need help...I'm about to run a drawing for my mystery host show but I'm not sure how to handle a possible outcome. I have two orders from customers that are out of state. If one of them wins the drawing...how do I enter the order in P3 so that the items are shipped to them but the rest of the orders come to me so that I may distribute to the local customers? If I put the out of state address, the whole order will be shipped to them, right? Should I keep my address in there and simply pay to ship their products direct to them after they get here? That would be so expensive if they order Stoneware! I've shipped that before...it cost more than the original item! :yuck:
 
One way would be to make them the co-host, and give them the benefits.
Everything gets shipped to the host, but the co-host can use the benefits too.
 
  • Thread starter
  • #3
How do I do that? When I try adding a new customer, the co-host option is greyed out and I can't select it. What am I doing wrong? Do I need to start a whole new show and add the co-host right up front?
 
If it's a catalog show you cannot put in a co-host.
 
  • Thread starter
  • #5
It's not a catalog show, it's a cooking show to be held tonight. These are outside orders from out of town guests who ordered via the party link to my website that was sent in the email invite.

The show is loaded in P3 as a cooking show, so that doesn't explaing why the co-host option is greyed out. I've never done a co-host show before, so I'm not sure what I'm doing wrong in P3.
 
Hmm... no clue then! I just entered in a co-host last night with no problem. I had the first host entered and then added a customer and click the co-host box.
 

Frequently Asked Questions

How do I notify out-of-state winners from my Mystery Host Show drawing?

You can notify out-of-state winners via email or phone call. Make sure to congratulate them and provide details on how they can claim their prizes. It's important to communicate clearly and promptly to ensure they feel valued and excited about their win.

What should I do if an out-of-state winner wants to host a party?

If an out-of-state winner expresses interest in hosting a party, you can offer to assist them in setting up a virtual party. This allows them to host from their location while still benefiting from the Pampered Chef experience. Provide guidance on how to invite guests and run the event online.

Are there any shipping considerations for sending prizes to out-of-state winners?

Yes, when sending prizes to out-of-state winners, consider the shipping costs and delivery times. Make sure to package items securely and choose a reliable shipping method. It's also a good idea to inform the winner about any potential delays or costs associated with shipping.

Can out-of-state winners redeem their prizes at a local Pampered Chef event?

Out-of-state winners typically cannot redeem their prizes at local events unless specified by the host. However, you can offer them the option to redeem their prizes through an online order or by coordinating with you for a local pickup if they are visiting the area.

What if an out-of-state winner is unable to claim their prize?

If an out-of-state winner cannot claim their prize, you may want to set a deadline for claiming it. If they do not respond or cannot participate, consider selecting an alternate winner from your drawing. Always communicate the process clearly to avoid any confusion.

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