How Can I Successfully Plan a Fundraiser for a Dance Company?

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Discussion Overview

The thread centers around planning a fundraiser for a dance company, with participants sharing their experiences, concerns, and ideas related to organizing such events. The discussion includes various approaches to fundraising, the challenges faced, and the logistics involved.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, shared their initial experience with a request for a fundraiser and expressed concerns about the scale of the event and the potential intimidation for attendees.
  • Another participant mentioned the idea of doing a no-bake recipe as a demonstration, highlighting the importance of keeping it simple for the audience.
  • Several users noted the challenges of giving away commission and the associated costs of organizing fundraisers, questioning the overall profitability.
  • One participant inquired about the process of offering a product show where the organization receives a percentage of sales, seeking clarification on how that model works.
  • Another participant referenced a specific file, the Duska Mills file, as a resource for understanding different fundraiser styles.

Areas of Agreement / Disagreement

Views differ on the best approach to fundraisers, with some participants expressing discomfort with giving away commission and others discussing various fundraising models. No clear consensus emerges on the most effective method.

Contextual Notes

Participants are sharing personal experiences and insights based on their own fundraising efforts or inquiries, with a focus on the logistics and emotional aspects of planning such events.

Who May Find This Useful

Consultants interested in organizing fundraisers for community organizations, particularly those new to the process or seeking peer insights.

babywings76
babywings76
Gold Member
Messages
7,266
I had someone approach me at the fair I did on Tues. about doing a fundraiser for a dance company that her daughter is in. She would like to be a chairperson for it. I told her briefly what is in the PC policies and procedures, and told her I'd look into it more and get back to her on what the possibilities would be with one. I've done a little searching here and got a few ideas. :thumbup:

They say it's better to do a live kitchen show to increase sales. My director says the same thing goes for fundraisers. If this is going to be for a dance studio with a huge group, then what would the show be? No microwave, no oven. I don't think I feel comfortable doing that huge of a demo. But I could do a mini presentation with an already prepared recipe. Could it be more of a Kick-off Intro to the Fundraiser thing where I just have things on display and serve refreshments, or a few of our recipes from the new SB? I'm nervous about scaring people away who "don't like to go to shows". :yuck:KWIM? So I was wondering if this way would be less intimidating for some?

Also, it seems that a lot of people give away some of their commission. As a new consultant, I don't really make that much. Doesn't putting this together cost a lot in paperwork/catalogs? And takes a lot of time? Only getting 15% sounds bad enough. Now I worry that I need to give away more and make even less. I don't know, does that sound greedy? :confused:

How much info do I give someone who is just learning about it and not committed to the idea yet? I would love to hear success stories from you guys. Any advice?
 
  • Thread starter
  • #2
bumping...
 
I have yet to do a fundraiser, but I am looking forward to it. I can't really answer any of your questions.

Do a no bake recipe, like the greek cheese torta, as a demo.Serve it on crackers, and everyone gets a taste.

I am not comfortable giving away my commission either. I agree, there is a lot of paperwork involved, and after you factor that in as a show expense, how much do we really make?
Look in the files at the different fundraiser styles, and see which one works best for you. The Duska Mills file is packed w/ info and really helps break it all down.

Hope this helps.
 
  • Thread starter
  • #4
Thanks, I'm checking everything out some more today. I hadn't seen the Duska Mills one in the fundraiser category in the files section. Do I just do a search in the files for "Duska Mills?"

Here's another question for anyone who knows, I just read a couple other fundraiser ideas people had done and they offer another option to the organization of a product show where they get 40% of their sales. Do you know how that is done?
 
There used to be a FR through HO that was a limited selection of products, and the group got 40%. That may be what those files refer to.
 
  • Thread starter
  • #6
Oh, okay. I just was wondering cause I'm putting stuff together to give to someone. Also, what do you think I should do...someone at a fair requested more info about doing a fundraiser for her daughter's dance school. She was interested in being the chairperson for it. I tried calling her to give her more info, but no answer. Should I just keep trying to reach her on the phone? Or do I e-mail her (she gave me her address) and attach the letter and info flyer I'm putting together? Or should I put it in the mail?
 

Frequently Asked Questions

What are the first steps to planning a fundraiser for a dance company?

Start by setting clear goals for your fundraiser, such as the amount of money you want to raise and what the funds will be used for. Next, gather a team of volunteers to help with planning and execution. Choose a date and location for the event, and consider what type of fundraiser will resonate best with your community, such as a bake sale, silent auction, or a Pampered Chef party.

How can I promote the fundraiser effectively?

Utilize social media platforms to spread the word about your fundraiser. Create eye-catching graphics and share updates regularly. Encourage dancers and their families to share the event within their networks. Additionally, consider sending out flyers, creating an event page, and reaching out to local businesses for support and sponsorships.

What types of products should I include if I choose a Pampered Chef fundraiser?

Focus on popular kitchen tools and products that appeal to a wide audience. Items like stoneware, cookware, and unique kitchen gadgets tend to be well-received. You can also highlight products that make meal prep easier for busy families, as this may resonate with your dance community. Offering a special promotion or discount on select items can also encourage more sales.

How can I engage the dance community during the fundraiser?

Incorporate dance-themed activities into the fundraiser, such as performances or demonstrations by the dancers. You could also host a mini dance class or workshop as part of the event. Engaging the community with fun activities will not only draw in more attendees but also create a sense of camaraderie and support for the dance company.

What should I do after the fundraiser is over?

After the fundraiser, take the time to thank everyone who participated, including volunteers, donors, and attendees. Share the results of the fundraiser and how the funds will be used to benefit the dance company. This follow-up communication helps build relationships and encourages continued support for future events.

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