The thread centers around preparing a host for an upcoming Pampered Chef event, with participants sharing their experiences and strategies for communication and invitation management. Various methods for sending invites and engaging hosts are discussed, along with the timing and content of host packets.
Views differ on the best practices for sending invites and managing host communication, with no clear consensus emerging on whether to provide gifts for timely guest list submissions.
Participants share personal experiences and preferences regarding event preparation, emphasizing the collaborative nature of working with hosts.
Consultants looking for insights on managing host relationships and invitation strategies may find the shared experiences beneficial.
I send mine out exactly two weeks before the show. It's worth it for many reasons. I put an RSVP by date and offer a gift if guests do so by the date.Jayme said:I haven't yet. I am wondering if I should with this host. Do you and is it worth it ?? How far out do you send them from the show date ??
Jayme :chef:
NC
/jaymeskitchen
, she replied that she had already sent out 25 e-vites through the website, and wanted to know if they would count towards her 40 names. By last night, she had returned the mail-out list with an additional 15 names on it!! 
Do you mean how far ahead of time do we send the packet? I send it as soon as I have the guest list. I include a letter with the information the host needs to know for a successful show (how to add orders, what is in the packet and how to use those things, etc.) The address labels are in packets given at the shows. Those are on top of everything under the letter because they are most important. One copy of the host and guest special (in black and white) and three copies of the outside order form, the show planning flyer and three catalogs. I know everyone does it different, but in my opinion, less is best. I'm overwhelmed with too much information and paper. I don't want to overwhelm my hosts.Jayme said:
Jayme said:
pamperedtara said:I had a booking from a show on Sat. afternoon, & sent her the e-mail Saturday night. First time I had included a "helper list" bc she told me she didn't know very many people. I told her to try to think of 5 people from each of the following categories: Friends, family, Church, Co-workers, People you know through your kids (teachers, coaches, etc), people you know through your spouse, people you do business with (bank, grocery, post office), & parents of your children's friends. Within 30 minutes
Helper List will now be standard in my request for guest lists!!
For the February event, Jayme should focus on seasonal products that are popular during this time, such as heart-shaped baking pans, slow cookers, and any Valentine's Day-themed items. Highlighting versatile kitchen tools that can be used for entertaining or meal prep will also attract attention.
Jayme can promote the event by utilizing social media platforms, sending out personalized invitations via email or text, and creating engaging posts that showcase the products she'll be featuring. Hosting a virtual preview or cooking demonstration can also generate excitement and encourage attendance.
During the event, Jayme can use strategies such as offering exclusive discounts for attendees, bundling products for a better value, and sharing personal stories about how the products have benefited her. Engaging with guests through interactive cooking demonstrations can also help boost sales.
Jayme can handle objections by actively listening to the customer's concerns and addressing them with empathy. Providing testimonials, sharing product benefits, and offering a money-back guarantee can help alleviate fears and encourage purchases. It's important for her to remain positive and confident in her responses.
After the event, Jayme should follow up with attendees by sending thank-you notes, sharing a recap of the event, and providing additional product information. She can also reach out to those who expressed interest but did not make a purchase, offering them a chance to order or ask questions. Building relationships is key to future sales.
