Have a new idea for host packets? Looking for feedback!

Click For Summary

Discussion Overview

The thread explores ideas for improving host packets, particularly through the use of online tools like Google Docs and Dropbox. Participants share their experiences and thoughts on the practicality and effectiveness of these methods for providing resources to hosts.

Discussion Character

  • Exploratory
  • Opinion-based
  • Anecdotal

Main Points Raised

  • One participant, identifying as a consultant, suggests using Google Docs to streamline the distribution of host packets, allowing hosts to access and print materials directly from a shared link.
  • Another participant expresses a need for more information about using Google Docs, indicating a lack of familiarity with the platform.
  • Several users mention the convenience of accessing documents from various devices, including tablets, and the ability to update materials easily.
  • One participant shares their experience with 4Shared.com, noting that it allows hosts to download files without needing an account.
  • Another participant discusses using Dropbox to manage and share documents, highlighting its ease of use and free storage options.
  • Some participants express confusion about the necessity of using Google Docs or Dropbox when most information is already available on their websites.
  • One participant notes that personalizing host materials can enhance the host's experience and make them feel valued.

Areas of Agreement / Disagreement

Views differ on the effectiveness and necessity of using external platforms like Google Docs and Dropbox versus relying on existing website resources. Some participants see value in the additional tools, while others question their practicality.

Contextual Notes

Participants share personal experiences and preferences regarding the management of host packets, reflecting varying levels of comfort with technology and resource accessibility.

Who May Find This Useful

Consultants looking for alternative methods to manage and distribute host packets may find the shared experiences and tools discussed in this thread relevant.

D
drammerbuhoy
OK- I had a new idea for host packets! I am always trying to stay on the ball to get them out and honestly, they cost money to make and mail... so here is a new remedy I thought of and would love your feedback! 90% of my hosts are super computer saavy and always use my website which I highly encourage. I thought about on my website, on the calednar part, saving the URL for the host packet on Google Docs and pasting it there. Then when the hosts goes to her name, her host packet will pop up for her to print whatever she needs out of it. What do you think? - Cooking Show Planner, Guest list, Specials, Recruiting Special, Outside Order Form- and then just getting them some books... what are yalls thoughts? Too informal? Most people really use my website... and I am trying to be better at updating it, so if I take 5 minutes at the beginning to update it, then it kind of kills 2 birds with one stone... your thoughts would be much appreciated!!!! Thanks!!!
 
Please share more about google docs. I am not familiar with that. I looked but... Details on how you get things on there, etc. Please.
 
  • Thread starter
  • #3
Sure- I have gmail as my email, but you just need to sign up through google. You would then save your docs to the web and you can access them at any computer. I love it because I have a tablet so I can do a doc at home and then reference or email it from my tablet while out... it really helps out! Kinda replaces a jump drive...

But I have a scanner and had planned on scanning everything in per host and then adding to the event description for their party on my calendar...
 
KCPChef said:
Sure- I have gmail as my email, but you just need to sign up through google. You would then save your docs to the web and you can access them at any computer. I love it because I have a tablet so I can do a doc at home and then reference or email it from my tablet while out... it really helps out! Kinda replaces a jump drive...

But I have a scanner and had planned on scanning everything in per host and then adding to the event description for their party on my calendar...
Click to expand...

So... I need details. How do you save the docs to the web? I do have gmail too.
 
  • Thread starter
  • #5
You go to Google, click on Docuemnts and then go to Create New and then add a new collection and title it whatever you want to call it and then upload docs... hope that helps. Ask any questions and I can help you :)
[email protected] if you have any questions.
 
When I get home I too will be looking at this! Thanks so much!!
 
  • Thread starter
  • #7
ok- So I got a little farther, but now am having some trouble getting my "test" host to be able to open it without a google account... still working on it :) Will post when its all set and ready to go!!!
 
They don't have to have an account to download something that you've saved for them on 4Shared.com. You can get a free account, or you can opt for a paid account if you are looking to save larger files. For what you are doing, I think the free account would work.
 
  • Thread starter
  • #9
OK! Thanks Sheila!!! I will check into that!!! :)
 
Another option would be Dashboard.com. I have an account there and have uploaded docs for my team (specialized invites, recipes, host coaching stuff, etc.) and I can choose who gets access to what. All I would have to do is create a file with the host's name and fill it with the documents. Then I drag the file from my Windows Explorer (or desktop) into the Dropbox file on my desktop and it automatically syncs with Dropbox.com. Then I give her access by adding her email to that file. Once you have the host kit file put together, all you'll need to do is update any info in the documents, rename the file, drag and drop and give her access - pretty cool! I have the free account which gives you 200MB free. I uploaded about 100 files and am only using 4%. I can earn more space for my Dropbox.com account if I refer people. I believe those who are referred also get extra space for free! Here is my referral link :
Always have your stuff when you need it with @Dropbox. 2GB account is free! http://db.tt/KllZzTc
 
I have a Dropbox account too, completely forgot about it! LOL
 
I'm a bit confused as to why all of the work and effort with google docs and/or dashboard. All of the info, short of the OOF, is on our websites... so why not just our websites? That's all I use... I walk them through everything on there when we are on the phone together. If they are computer savvy, our websites are enough, no?
 
  • Thread starter
  • #13
finley1991 said:
I'm a bit confused as to why all of the work and effort with google docs and/or dashboard. All of the info, short of the OOF, is on our websites... so why not just our websites? That's all I use... I walk them through everything on there when we are on the phone together. If they are computer savvy, our websites are enough, no?
Click to expand...

Exactly what I was thinking, Colleen. And the OOF is easy enough to email as an attachment.
 
I don't like the OOF HO provides. I guess putting together a Host Kit File doesn't seem like extra work. And, when I personalize it I think it makes the host feel important. And, if they need to find something when I'm not on the phone with them, all the info they need is in that file. Finding things on our websites has become difficult, IMO.
 

Frequently Asked Questions

What should I include in my new host packets?

Your new host packets should include essential information such as a welcome letter, details about the host rewards program, product catalogs, and a list of upcoming promotions. Consider adding a fun recipe or cooking tips that showcase your products, as well as a checklist for hosts to help them plan their parties effectively.

How can I make my host packets more engaging?

To make your host packets more engaging, consider using colorful and visually appealing designs. Incorporate interactive elements like QR codes that link to video tutorials or recipes. Personalizing the packets with the host's name and including a handwritten note can also create a more personal touch that encourages engagement.

What feedback should I ask for regarding my host packets?

When seeking feedback, ask specific questions about the clarity of the information provided, the overall design and layout, and whether the contents are helpful and motivating. You might also inquire if there are any additional resources or materials they would find beneficial in their hosting experience.

How often should I update my host packets?

It's a good idea to review and update your host packets at least every few months or whenever there are significant changes to your product line, promotions, or hosting guidelines. Regular updates ensure that your hosts have the most current information and resources to succeed.

Can I use digital host packets instead of physical ones?

Yes, digital host packets can be a great alternative to physical ones. They are cost-effective and can be easily updated. You can create a PDF or an online presentation that hosts can access on their devices. Just make sure to include all the necessary information and keep it user-friendly for the best experience.

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