Efficient Host Coaching Emails: Tips and Tricks for Engaging with Hosts

[heather223]

Hi! I was wondering if anyone uses emails to host coach? If so, could you please share what you use. I don't prefer this method of host coaching, but there are times when I can't reach a host and want them to still have the information. Thanks!

 

[raebates]

I've actually just typed out what I'd say in my coaching call into an email when I couldn't reach a host another way.

 

[JennyJennJen]

There is a host coaching MP3 on CC from national conference 2009 and they read off their host coaching emails on it. It will take some work, btu if you listen and jot down what they say that could help.

 

[ilovpc]

If I remember correctly I believe Sheila posted once her host coaching emails, but I don't remember on what post or when sorry. Maybe she can post it again IF she's the one who did it before.

 

[AlowayFamily]

Here are some files I use to communicate with my hosts. I do phone calls too, but this gives them something in writing that they can refer back to if needed.

 

[kcont]

Those are great emails Nancy!

 

[allergycooker]

Nancy- Can I have the recipe for the show you were doing in that email!! The salad looked delicious!!

 

[priseortega]

Nancy,

Would you also post your attachments?

 

[forever their mom]

Nancy....those emails are AWESOME!!!! Totally going to copy those and use them myself!!!

 

[ejleinenbach]

Nancy, these are great!! Thank you for sharing! could you possibly post the email with the e-vite instructions that you refer to? I have often have hosts who have trouble doing this and I would love to have an instruction sheet to give them. Thank you in advance!

 

[eatoninthekitchen]

I'm not sure WHAT is going on, but most of my hosts have been sprinting for the door lately! How are you guys able to send these emails to your hosts without them running scared? I have tried sending emails like this (and NOT) either way they are cancelling left and right on me!

 

[AlowayFamily]

Nancy- Can I have the recipe for the show you were doing in that email!! The salad looked delicious!!

Here is the recipe for the ingredient list I attached. It is a delicious summer salad. It's one of my favorites!

 

[AlowayFamily]

I have attached the files that I attach to the emails. I think this is all of them. If I am missing something, please let me know and I will attach it.

I have had success with the emails, and my hosts seem to respond to them. I do call my hosts at least 2 times, once a couple of weeks before their show and the week of their show.

Enjoy!

 

[jessinthekitchen]

Just responding so I can save this thread for later

 

[chefsteph07]

I do alot of host coaching by email and oddly enough, by text now! Hardly anyone wants to talk on the phone, I am busy in the evening, so whatever method works, I always ask my hosts if they check their email "regularly" (to me, that means daily!) If they say no, I do make phone calls, but I just had a host tell me last week "just text me, I always get back to that faster than emails or messages"...

I will usually confirm the date and go over "details" in my first email (that includes letting them know about doing the guest list and the deadline that I need it), then after I get the list I let them know what I have in mind to demo, then I let them know when the invites have been mailed out, etc. I do give a "call" about a week before though to get a feel for my host and go over last minute instructions.

It works out well for me, most of my hosts work in the daytime and don't want to fuss w/ phone calls at night...I would just feel out what your host prefers. Oh, and if you aren't getting a response from your host...then pick up that phone instead!