Urgent Confused About Cert. of Insurance and Liability Insurance

[esavvymom]

I am doing a booth next week. They require an "insurance certificate" from all exhibitors. I mailed her a copy of the Demonstrator Liability Insurance. She has emailed saying some exhibitors have not turned in their form, and now I am wondering if i gave them the wrong form. I see the Download Center has a "Request for Certificate of Insurance" form.What is the difference?? I have enough time to get the Cert of Insurance completed by HO, but wandering if I need to get it.This is exactly what her email said:

I do not have an insurance waiver from the majority of you guys. Please mail you certificate by tomorrow so I have it in have for the event. You may also bring it with you to check in on Tuesday 7/17. Please note that you will not be able to set up without turning in a copy of the insurance certificate. We will have waivers on hand also -- but if you send someone else to set up, they must have the authority to sign such a waiver or have the insurance certificate with them.

I'm confused.
Thanks!!

 

[Shari in TX]

I think I would email her back and ask her if what you gave her was sufficient or if she needs something else. You might not be part of "the majority of you guys."

Shari in TX

 

[Becca_in_MD]

It's worth requesting the certificate through the link on CC. The contact at the insurance company will e-mail you a PDF of the certificate with a very fast turn-around. I think I got it within a few business hours. You don't pay for it so in this instance, better safe than sorry. If I recall correctly, the demonstrator liability is a limited amount that covers you at a host's home doing a show. The certificate you will get covers a larger amount of $ and is for events like the one you are doing.

 

[esavvymom]

Ok. I think I may do that....just in case.
I did email her and ask if I was one of the missing, but she wasn't at her office when she replied back. She just said she'd check, but not to worry- she'd have blank forms at the event just in case. I don't know what I'd do with a blank form either. So I think I'll fill out the other. I noticed it has a spot for "exact name of trade show".
And it's good to know they are quick with turn around. If it is waiting in her inbox first thing Monday, then I should be ok.

 

[esavvymom]

They are awesome! I had printed the C.O.I, scanned and then emailed it to the contact lady listed on the form. I had marked it "urgent", but asked if she could Fax it to the vendor, as well as send me a PDF copy, since I wasn't sure the lady was at her office right now (I know she's on site.). I received a copy of the Certificate of Insurance before NOON today. She would have received the email this morning. Totally ROCKS! And now I can breathe!