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Any Advice for a Large Scale Fundraiser

In summary, Misty Lambert is worried that her 900-child fundraiser will not be a success because she does not have enough catalogs to send home to parents. Shannon Lambert says that if the fundraiser is a success, the school will more than recoup their money on catalogs.
woslambert
1
HELPP!!! I just booked a large scale fundraiser for about 900 kids for a middle school and I don't have enough catalogs. We are sending home a letter on Monday to ask who will be participating so I can at least anticipate how many to order but Im really scared this might fall through and I'll be stuck with a ton of catalogs and more expenses than its worth. I also thought about gift certificates too but I dont know that those will do as well as someone actually seeing the products in the book. :confused:


any responses are needed urgently! thanks
Misty Lambert #378217
[email protected]
HELP
 
Do you have a personal website that you can direct people to, instead of sending out all those catalogs? It might be worth the expense to invest in one, even if for only a 6-month subscription.
 
fundraiserI would ask the school to foot the bill for the catalogs. You are just an independent consultant and that is a big financial responsiblity for 1 person to take on. Besides, if the fundraiser is a success, then the school will more than recoup their money on catalogs. Based on my experience with fundraisers (not PC) only about 1/2 of the students ever get home with the information.

Here is what I would suggest. . . Can you set up at basketball/football any type of sporting event?? Choir concerts, school plays??? ANYTHING that is happening at the school, I would be there with a small table set up and few items out. That way, you can talk to the "adults" that are coming in and out of the event - they are going to be the main sellers.

You also have to get the kids excited about the fundraiser. Are there prizes?? Can the homeroom teachers remind them about selling??

I helped out the band at my son's school with Poinsettia sales. We could have sold alot more if I had personally been at events where I could push the items and the band director would have been a little more enthusiastic. Some of the parents never even new we sold them until the Christmas concert - and there were only 100 band members.

Good luck - it will be alot of work, but it will be worth it.

Boomer Sooner
Shannon
 

Q: How do I choose a good location for a large scale fundraiser?

A: When choosing a location for a large scale fundraiser, consider the size of the venue, accessibility for attendees, and any potential permit or rental fees. It's also beneficial to choose a location that aligns with the cause or theme of the fundraiser.

Q: What are some effective ways to promote a large scale fundraiser?

A: Utilize social media, email marketing, and word of mouth to promote the fundraiser. Collaborate with local businesses or media outlets to spread the word. Additionally, create eye-catching flyers or posters to display in high-traffic areas.

Q: How can I ensure a successful turnout for a large scale fundraiser?

A: Offer incentives such as early bird ticket prices or exclusive perks for attendees. Utilize a ticketing system to track RSVPs and plan accordingly. Additionally, reach out to potential sponsors or partners to increase visibility and attract more attendees.

Q: What are some creative fundraising ideas for a large scale event?

A: Consider hosting a silent auction, raffle, or live auction with donated items or experiences. Another idea is to offer a VIP experience with exclusive access or perks. You could also incorporate fun activities such as a photo booth or game stations to engage attendees and raise more funds.

Q: How can I keep track of donations and expenses during a large scale fundraiser?

A: Utilize a spreadsheet or fundraising software to keep track of donations and expenses. Assign a designated person or team to manage the finances throughout the event. It's also important to have a system in place for handling cash and credit card transactions securely.

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