Tomorrow Night's First Show: Tips for a Successful Host Call

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Discussion Overview

The thread centers around participants sharing their experiences and tips for conducting a host call before a show, particularly focusing on how to maintain professionalism while being supportive and encouraging to the host.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant expresses nervousness about their first show and seeks advice on how to approach the host call, especially if the host feels discouraged.
  • Another participant shares their typical approach, which includes confirming the head count, discussing setup details, and encouraging the host to reach out to invitees.
  • A different participant mentions a structured three-call system for host coaching, emphasizing the importance of excitement and preparation for the show.
  • One participant notes the importance of thanking the host for their efforts and suggests discussing wish list items and outside orders.
  • Another participant adds that they also ask for directions to the host's house if unsure, although they assume the original poster knows their host well.
  • One participant encourages the original poster to ask if the host needs anything specific brought to the show and mentions using a host form for guidance.

Areas of Agreement / Disagreement

Participants generally agree on the importance of being supportive and encouraging during the host call, though specific approaches and details vary among their experiences.

Contextual Notes

The discussion reflects personal experiences and strategies shared by participants in the context of preparing for a show, highlighting the balance between professionalism and personal rapport with the host.

Who May Find This Useful

Consultants preparing for their first shows or those looking to refine their host coaching techniques may find the shared experiences and tips beneficial.

B
bejams
Messages
71
Tommorow night is my first show and I need to call my host and see how everything is going. I am not sure what to say to her, if she is discouraged about people backing out. I am good friends with this girl but I still want to be professional and upbeat on this call. Are there any formats that might help me. I am nervous, excited and a little afraid that I will mess up.
 
Whenever I make the call to the host the night before the show I usually ask what the final head count for her show is. I remind her of what time I'll be there to set up. I tell her to think of where she wants me to do the demo and what table to use. I always mention that if there is any calls she can make to people she invited to do that if possible or give me the # and I will do it. I tell her I'm excited about the show, that it will be alot of fun, and I can't wait. I mention if she has any questions don't hesitate to call.
 
Good Luck!!You'll want to get her excited about the show. SHe still has time to send extra emails and make a few extra phone calls.

I follow a simple 3 phone call system to host coach. Ask your director how she recommends host coaching.

The show is tomorrow, so you'll want to cover these things:

1. Thank her for working so hard to get the invites out & hosting your first show!

2. Let her know that you are excited & have worked hard for her. There are a few things that she can help you to have the best show for both of you. Have the ingredients ready (I'm assuming you know what recipe you're doing), collect outside orders before the show from everyone who she has invited but can't attend, invite everyone she knows. If she hasn't had a chance, ask her what her wish list items are & what she wants to get for FREE! Go over the host programme, and the format of the show, what time you'll arrive.

3. Thank her again & have fun, keep it simple & HAVE FUN!!!

Good Luck! Let us know how it goes

Esther
 
Forgot- I also ask for directions to her house if I'm unsure how to get there. I'm sure you know how to get to your hosts house since you're good friends with her though.
 
Good Luck it sounds like they have you covered. I also ask if there is anything they would like you to bring that they are interested in. I use the Host form on the web sit with the three call rule and the questions are right there. Have FUN. It's your busy and there not going to firer you!. Let us know how you do. :)
 

Frequently Asked Questions

What should I discuss during the host call for tomorrow night's show?

During the host call, focus on the key details of the show, including the date and time, the guest list, and any specific products you plan to showcase. Discuss the importance of engaging with guests and encourage your host to share their personal experiences with Pampered Chef products. Also, review any promotions or specials that might be available during the show.

How can I help my host prepare for the show?

Offer your host tips on how to prepare their space for the show, such as setting up a comfortable seating area and ensuring good lighting. Encourage them to have the necessary tools and products ready for demonstration. Additionally, suggest they create a fun atmosphere with snacks or drinks to keep guests engaged and comfortable.

What are some strategies to encourage guest participation during the show?

Encourage your host to invite guests to share their own cooking experiences and ask questions throughout the demonstration. You can also suggest interactive elements, such as a quick cooking challenge or a prize for the most engaged guest. Remind your host to be enthusiastic and to highlight the benefits of the products to spark interest.

How can I address any concerns my host might have before the show?

Reassure your host by addressing their concerns directly. Ask them what specific worries they have and provide solutions or tips to alleviate those concerns. Remind them that you are there to support them and that many hosts feel nervous before their first show. Sharing success stories from previous hosts can also help boost their confidence.

What follow-up actions should I take after the host call?

After the host call, send a follow-up message thanking your host for their time and reiterating key points discussed. Provide them with any additional resources, such as product information or promotional materials. Finally, remind them to reach out if they have any further questions or need assistance leading up to the show.

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