Optimizing Monthly Team Meetings: Finding the Best Day for Maximum Productivity

[Bren706]

Now that I have 3 local consultants on my team, I am hoping to start monthly team meetings. The cluster meeting I used to attend was on the 1st or 2nd (can't remember which) Monday of each month. My hospitality director has hers on the 2nd Saturday of each month.

It sounds like Saturdays are going to be best for my team, but I am wondering which Saturday of the month to have it.

Is it better to have it toward the beginning of the month so you can help them focus on that month or would having it on the 3rd Saturday be okay and I could focus on the upcoming month? When do you hold/attend your monthly team meetings?

 

[Jolie_Paradoxe]

We did the 3rd week for awhile with the SW mentality of preparing for the upcoming month. Probl was that it gave everyone the luxury of applying the training later as there was "still" time. It also would throw everyone off in recognition as the stars were the prior month's. I'd recommend the 1st week. Also keep in mind that Saturday's are popular show days and you may want to meet early to allow for bookings later in the day. Congrats on getting your meetings set up.

 

[wadesgirl]

The meetings I got to are the 2nd Monday of the month. We focus on the previous month's recognition and the current and next months specials. Another director in our group does the 2nd Saturday in the morning - left enough time to do a show in the afternoon if you wanted to.

 

[kam]

Our meetings are generally first week of the month.

My director has previous month's stats for recognition - and it is early enough to review incentives and ideas for the current month.

We always have them on weeknights - never weekends.

I don't think I would attend meetings if they were on a Saturday. Working full-time, weekends are the only time DH and I have to get anything useful done. And, yes, I agree, I would be concerned about Saturdays being popular show days.

 

[sherri lynn]

Our team meetings are the third Monday evening of each month.

 

[BethCooks4U]

We meet the first Thursday of the month so we can focus on the current month. Most of the time I have the stats of the previous month by then and if not (like this month) they tell me if they submitted the last day of the month so I know to add those sales in for recognition.I used to meet on Monday and we tried Saturday but found that Thursday works best for us.

 

[lkhartmann]

I need suggestions on when to schedule my meetings.... I have three consultants plus myself, we all work different schedules.
Me... I am lucky.. I work M-F 8a to 4P, every other Wednesday I have a school board meeting.
N works Sunday thru Thurs 11:45a to 7:45 p
C Works M-F 9-5:30 with Wednesday being til 7p
K works Mon-Wed and Fri and Sat from 9-5:30p. She is a single mom and child care is an issue so I pay my daughter to watch the son if she comes to the meeting.
I just can't figure out when to hold it without excluding someone.... thoughts anyone???/

 

[pchockeymom]

Unfortunately you can't please everyone. Based on these schedules, I'd probably go with a Saturday morning. I know one works Sat. AM but any way she/he could go in late one Saturday a month? The other thing is you need to work with those that want you to work with them the most. Are any of these consultants iffy about attending meetings? If so, then don't include their schedule in your planning decisions. Yes, it's great to be able to accomodate everyone because you know how important team meetings/training/spirit is but you can't MAKE them want to attend and learn and grow.

Now, if everyone is onboard with meetings, then perhaps alternate. Do a Saturday morning one month and a Thursday evening the next.

This will continue to be a challenge as your team continues to grow. At some point you will need to make the decision based on what works best for YOU. I have consultants that work nights, they go in later on our meeting nights (Monday) so they can attend training because it's that important to them. I also have some that have child care issues that they work around to be there. If they really want to be there they will.

 

[flemings99]

You'll never make everyone happy with mtg. dates/times. Pick what works best for your family. If they want to make it, they will find a way to make it work.

We did Monday mtgs. and I was asked by a few to change to Sun. So we do Sun. mtgs. Funny that the ones who requested it never come! We've just stuck with the Sun. mtgs. for the most part.

Congrats on your growing team!

 

[PamperedK]

Earlier is definitely better. If they have no bookings for April and the meeting is the 3rd week, they'll just throw april out the window and focus on May. If the meeting is the first week, they still have 3 weeks to focus on building their month. And yes, you'll never please anyone so pick one that works for you, make the meetings valuable and they'll come.