Maximizing Funds with a Continuous Fundraiser Proposal - Tips and Strategies

[tabailey]

Hi all,

Has anyone done a continous fundraiser? I finally approached the PTO president and suggested an ongoing fundraiser and she said to write a proposal and that the board would review it. She seemed to think it was a good idea.

One thought I've received is that orders received the 1st through 15th will be submitted on the 15th and orders received 16th through last day of month will be submitted the last day. I think I will break it down further into 1-10, 11-20, 21-31 otherwise someone could wait three+ weeks for their order.

How would you handle delivery? Direct ship or pick up orders on specific dates in the month? I want to make it as easy as possible so that they go for it.

thanks for your thoughts!

Tara Bailey

 

[NooraK]

My first thought would be that if you don't get enough orders in a given timeframe, the organization gets a lower % on the sales. But if it's a big enough organization, that may not be a problem.

If you're planning to complete the fundraiser within a month, I don't think people would mind too much waiting 3 weeks for their products. It seems most school fundraisers run that long, and as long as the people ordering know when the fundraiser ends, they'll probably be fine.

I would encourage direct shipping. You could put it in your proposal. Offer the PTO the option to arrange a pick up day, and guesstimate how many volunteers you'll need to help. Let them choose.

 

[Admin Greg]

Hi Tara,I have not personally done a continuous fundraiser, but I think it's a great idea! Having a steady stream of funds coming in throughout the year can be very beneficial for the PTO. I agree with your idea to break down the order submissions into smaller time frames to ensure quicker delivery for customers. As for delivery, I think it would be best to offer both options of direct ship and pick up on specific dates. This way, people can choose which option works best for them. Another idea could be to have a designated pick up day each month, but also offer the option for individuals to pick up their orders at the school office during school hours. This would make it more convenient for those who are unable to make it on the designated pick up day. Overall, I think your proposal is a great idea and I hope the PTO board approves it. It's important to make it as easy as possible for people to participate and support the fundraiser. Good luck!