How can I handle a large order for a fundraiser with my busy schedule?

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Discussion Overview

The thread discusses handling a large order for a fundraiser amidst a busy schedule, with participants sharing personal experiences and thoughts on the logistics and implications of such an order.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, shares their excitement about receiving a large order for a fundraiser while managing a busy schedule with school and work.
  • Another participant suggests that calling the home office may be necessary for large orders and discusses the potential for a fundraiser to provide additional benefits.
  • Several users mention the financial implications of the order, including potential discounts and commission adjustments for fundraisers.
  • One participant highlights the importance of tax-exempt status for the Food Bank to save on costs.
  • Another participant expresses enthusiasm for the exposure and recognition that the fundraiser could bring to the consultant.
  • One participant notes the need to consider the lower commission rates for fundraisers when giving back to the organization.

Areas of Agreement / Disagreement

Views differ on the best approach to handle the order, with some participants supporting the idea of a fundraiser while others raise concerns about potential costs and logistics.

Contextual Notes

The discussion reflects the challenges of balancing a busy schedule with the demands of a large order, particularly in the context of fundraising efforts for a charitable organization.

Who May Find This Useful

Consultants managing large orders or fundraisers may find the shared experiences and insights relevant to their own situations.

A
AMTC
Gold Member
Messages
170
Okay, I'm in the busiest time of year with my day job and I'm swamped with school work and I've been just staying active with PC- my plan is to finish school in March and go FULL STEAM AHEAD with PC - I also recently volunteered with the Greater Boston Food Bank for 8 Saturdays in a row and got some good leads and then blam! Today they called and want to order 250 wooden spoon sets for a function they are having in January! $9.00x250= $2250

I told them they can have them at mycost (I'd lop off my commission for them), but I was thinking of calling HO to see if they would give an additional discount (which I don't believe will happen) but then thought about ordering them as a fundraiser????

HELP!

What's the best way to handle this????:eek:
 
AMTC said:
Okay, I'm in the busiest time of year with my day job and I'm swamped with school work and I've been just staying active with PC- my plan is to finish school in March and go FULL STEAM AHEAD with PC - I also recently volunteered with the Greater Boston Food Bank for 8 Saturdays in a row and got some good leads and then blam! Today they called and want to order 250 wooden spoon sets for a function they are having in January! $9.00x250= $2250

I told them they can have them at mycost (I'd lop off my commission for them), but I was thinking of calling HO to see if they would give an additional discount (which I don't believe will happen) but then thought about ordering them as a fundraiser????

HELP!

What's the best way to handle this????:eek:
Click to expand...


I think the best thing to do would be to call HO. In fact, if you order a quanitity like that, I believe you have to call HO.
 
if you did it as a fundraiser - then they would get 15% of the $2250 back, right? so its like taking $337.50 of of the total price.

thats a great order no matter what though! congrats :)
& you sound like me ... busy time of the year at full time job, crazy busy wrapping up school, volunteering outside of everything else. haha. you sound like you are doing GREAT!
 
Congratulations, Annie!! That will be a huge bonus for your November sales and SAT!
 
  • Thread starter
  • #5
Thanks All! I am so excited! It's for an event they are having in January and they are going to tie them with ribbon and have a card that has the Food Bank info on it AS WELL AS A THANKYOU TO ME AND MY INFO! WOOHOOO!

Also - FYI - I did call HO - I have to put it in an e-mail to Solution Center and tell them who is purchasing the items and what they will be used for. No additional discounts for them - bummer.....:cry:
 
Wow! How wonderful is that!! I'd say you can submit it as a fundraiser and they'd get 15% back plus if you were already willing to give back you commission you could add an additional 15% = $1625. I wonder if you can submit $800 worth as a regular catalog show then they would get $150 FREE + 30% off on the rest and in addition you could kick back your commission if you like...89 sets @ $9 = $801
16 sets FREE = ($150 value)
145 sets @ 30% off = 913.5
Total = $1714.5 before tax and shipping
Then if you choose you could give an additional 20% back ($342) bringing their final total to $1372 + tax and $4.25 shipping, a $878 savings! AND someone would have 3 1/2 price items to choose from. That would be amazing!
 
AMTC said:
Thanks All! I am so excited! It's for an event they are having in January and they are going to tie them with ribbon and have a card that has the Food Bank info on it AS WELL AS A THANKYOU TO ME AND MY INFO! WOOHOOO!

Also - FYI - I did call HO - I have to put it in an e-mail to Solution Center and tell them who is purchasing the items and what they will be used for. No additional discounts for them - bummer.....:cry:
Click to expand...

That is wonderful, Annie!! Great exposure for you too!! Anyway you do it (fundraiser, show or individual order) will be great.
 
  • Thread starter
  • #8
jcsmilez said:
Wow! How wonderful is that!! I'd say you can submit it as a fundraiser and they'd get 15% back plus if you were already willing to give back you commission you could add an additional 15% = $1625.

I wonder if you can submit $800 worth as a regular catalog show then they would get $150 FREE + 30% off on the rest and in addition you could kick back your commission if you like...


89 sets @ $9 = $801
16 sets FREE = ($150 value)
145 sets @ 30% off = 913.5
Total = $1714.5 before tax and shipping
Then if you choose you could give an additional 20% back ($342) bringing their final total to $1372 + tax and $4.25 shipping, a $878 savings! AND someone would have 3 1/2 price items to choose from. That would be amazing!
Click to expand...


I like this idea, but I'm not sure how creative they will let me get with the order.

I just sent off the e-mail.

I'll keep you all posted!:)
 
It would seem to me that the Food Bank would have a tax exempt number, and that
would save them the tax on the products and shipping. You might want to suggest
that to them, and check with home office. I'm pretty sure there is a place for that
information on our order forms.

Also, when do they need them in January? You would get double points in your own
incentives, and they would get the extra $100 in hostess FREE PRODUCTS. You could
submit on Jan. 2nd, and everyone would be a winner. On the other hand, getting the
orders now would increase your FREE Spring Products. Congratulations, whatever way it goes. It is so exciting to see that your doing for others, is coming back to reward you!
 
  • Thread starter
  • #10
HEY - I FORGOT to tell you all ----I'm doing a FUNDRAISER!!!!;););)
And the head of marketing will be ordering the spoons through the FUNDRAISER! ;)I don't know how that POSSIBLY could have slipped my mind! If it were ANYTHING BUT A FUNDRAISER;) then I would have had to submit it as an INDIVIDUAL ORDER and of course that would be 11% shipping and why would the FOOD BANK want to pay $247 in shipping???????The FUNDRAISER;);););) is going to run until November 30th and the Food bank is going to send an e-mail out to their employees and I will be sending one out to my coworkers at my day job and my PC clients as well.Just thought I'd let you all know in case a large order comes your way while you are doing a FUNDRAISER of your own!;)Wish me luck!
 
Remember when you are giving back your commission that commission is lower for a fundraiser. I wouldn't want you to forget and then end up giving back more than you make - unless you want to and, it is the food bank, so that's not a bad thing.;)
 
  • Thread starter
  • #12
Thanks Sharon - I did know that and accounted for it!
 
Dont' forget to ask people to round up- thats more money for the food bank since its where the fundraiser is! hee hee :-)
 

Frequently Asked Questions

How can I effectively manage my time when handling a large order for a fundraiser?

To effectively manage your time, create a detailed schedule that breaks down each step of the order process. Allocate specific time slots for tasks such as collecting orders, processing payments, and organizing delivery. Prioritize tasks based on deadlines and set reminders to keep yourself on track.

What tools can I use to streamline the order process for a fundraiser?

Utilize digital tools such as spreadsheets for tracking orders and payments, and consider using online platforms for order collection. Apps like Google Forms can simplify the order-taking process, while project management tools like Trello can help you visualize and manage tasks efficiently.

How can I communicate effectively with customers regarding their orders?

Maintain clear and consistent communication with your customers through email updates, social media, or a dedicated group chat. Provide them with regular updates on order status, delivery timelines, and any changes that may occur. This transparency helps build trust and keeps everyone informed.

What should I do if I encounter issues with a large order?

If you encounter issues, such as delays or inventory shortages, address them promptly by communicating with your customers. Offer solutions, such as alternative products or adjusted timelines, and ensure that you keep your customers informed throughout the process to maintain their trust and satisfaction.

How can I balance my personal schedule with managing a large fundraiser order?

To balance your personal schedule with managing a large fundraiser order, set clear boundaries and designate specific times for work on the fundraiser. Delegate tasks to team members or enlist help from friends or family if possible. Make sure to also schedule breaks to avoid burnout and maintain productivity.

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