How Can I Combine Two Cooking Shows and Account for Mileage and Expenses?

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Discussion Overview

The thread discusses the challenges and considerations of combining two cooking shows into one, particularly focusing on mileage, expenses, and sales tax implications. Participants share their personal experiences and thoughts on how to manage these aspects effectively.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Technical explanation

Main Points Raised

  • One participant, identifying as a consultant, mentions having a cooking show 35 miles away with low orders and an open house that also generated minimal sales, leading to the desire to combine the two shows.
  • Another participant shares their experience suggesting that if the shows are under the consultant's name, mileage may not be a concern, and they discuss the logistics of shipping products.
  • One participant notes that since two shows were technically held, it might be possible to claim mileage, advising to keep a record of it.
  • Another participant discusses the need to see the hostess for product delivery and suggests possibly listing her as a co-host to account for expenses.
  • Several users mention the option of charging customers the appropriate sales tax based on their location and the benefits of listing the hostess as a co-host for business purposes.
  • One participant highlights the potential advantages of having the hostess as a co-host, including the possibility of her receiving host benefits and the opportunity for a second show.

Areas of Agreement / Disagreement

Views differ on the best approach to combining the shows and handling expenses, with no clear consensus emerging on the specific methods to adopt.

Contextual Notes

Participants share personal experiences related to managing cooking shows and the complexities of accounting for mileage and expenses in their business practices.

Who May Find This Useful

Consultants navigating similar situations with multiple cooking shows and seeking insights on managing expenses and logistics may find this discussion relevant.

S
sailortena
Messages
439
I had a cooking show 35 miles away that I only got $80 of orders at. The host never got any more orders. On Saturday I did an open house that only generated like $75 in orders. I want to combine the two together as one show.

Ultimitely I would just put myself as a host since I did that for my open house, but what about all the mileage I did for the other show? I charged two different sales tax rates for each show, and didn't collect direct shipping charges from the one I drove to.

What would you recommend that I do? I want to tally the mileage I did for one show and the cost of all the ingredients I bought for the massive cooking spree I did for my open house brunch.
 
If you are going to put it under your name and get the FPV I would not worry about the milage. As far as direct shipping, will you see the host, so, you can just get the prodcuts to her and have them all shipped to you as host?

Taxes - was the $80 show less or more than your open house taxes. If it was more I would just keep the difference for having to get the prodcuts to the host.

Do whatever you are comfortable doing.
 
Since technically you did 2 cooking shows you can probably put the mileage in but make sure to make a note somewhere that you did that.
 
  • Thread starter
  • #4
Sales taxes is more to my house than the one I drove to. I need to see the hostess anyway to give her a Decorator Bottle Set that a guest wanted. She was so desperate to have it that I sold her my unopened box.I could put her as a co-host maybe? That way I can put in the mileage and claim the ingredients for my open house as a show expense? I need to have the show shipped to me anyway since her orders didn't qualify.
 
Yes you could put her as a co-host, you could also put her as the host and just have it shipped in c/o to you.
 
If you wanted to charge the customers from the show (not your open house) the sales tax for their area, you can do that in PP. When you are entering the order, you will see a button for 'Special Tax' next to the Sales Tax Total. If you click that, you can enter the special tax for the customer & then select 'Use Special Tax'. That way they will only be charged the tax % for where they're located. The tax should be calculated based on where the items are being sold. So, they were technically sold at the hostess' location. I would put her as the co-host just for business purposes. In case you were to get audited or something, you could be able to show that those orders were sold through her.

Or, create one large individual order & send it to your order, then do the same for your open house.
 
Putting her in as co-host is an excellent idea. This will also get her the 10% PHD and book her for a 2nd show - maybe she'd be more successful the 2nd time and if she does it withing 6 months of the 1st she'd be able to get 2 host specials.
 

Frequently Asked Questions

How can I effectively combine two cooking shows into one event?

To effectively combine two cooking shows, consider scheduling them back-to-back on the same day or within the same week. You can promote the combined event as a special occasion, offering guests a unique experience with a variety of recipes and products. Make sure to communicate the benefits of attending both shows, such as exclusive discounts or giveaways.

What should I do about mileage when combining two cooking shows?

When combining two cooking shows, you can account for mileage by tracking the total distance traveled for both events. If the shows are held in different locations, calculate the mileage from your home to the first show, then from the first show to the second, and finally back home. Keep a detailed log of your travel, as this can be important for expense reporting.

Can I deduct expenses from both cooking shows when filing taxes?

Yes, you can deduct expenses from both cooking shows when filing taxes, as long as they are directly related to your business. This includes costs for ingredients, supplies, and any promotional materials used for both events. Make sure to keep all receipts and document the purpose of each expense for accurate record-keeping.

How do I track expenses for two cooking shows?

To track expenses for two cooking shows, create a spreadsheet or use accounting software to log all expenses associated with each event. Include categories such as travel, food, and supplies. This will help you stay organized and make it easier to calculate total expenses for tax purposes or reimbursement requests.

Are there any special considerations for combining cooking shows in different locations?

Yes, when combining cooking shows in different locations, consider the additional travel time and costs involved. Ensure that you communicate clearly with your hosts about the schedule and logistics. Additionally, be mindful of local regulations or restrictions that may affect your events, and adjust your planning accordingly to ensure a smooth experience.

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