Help! Last Minute Rescheduling Disaster: What's the Solution?

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Discussion Overview

This thread discusses the challenges faced by a consultant when a host reschedules a show at the last minute, leading to confusion and frustration. Participants share their experiences and suggestions for handling similar situations.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, describes a situation where a host confirmed a show date but later claimed to have forgotten, leading to a scheduling conflict.
  • Another participant suggests emailing the host to clarify the confusion and propose a new time, sharing their own experience of resolving a similar issue.
  • Several users mention the importance of confirming details and preparing for potential last-minute changes, with one noting the need to adjust recipes if necessary.
  • One participant expresses frustration with hosts who disregard consultants' schedules, emphasizing the importance of mutual respect in scheduling shows.
  • Another participant shares their experience of a host apologizing for the mix-up and agreeing to the new time and prep work, indicating a positive resolution.
  • One user reflects on the possibility of managing two shows in one day, considering different time slots.
  • Another participant warns about the potential for hosts to forget prep work, suggesting that consultants should be prepared for such scenarios.

Areas of Agreement / Disagreement

Views differ on how to handle last-minute changes, with some participants advocating for clear communication and others expressing frustration with hosts. No clear consensus emerges on the best approach.

Contextual Notes

Participants share personal experiences related to scheduling conflicts with hosts, highlighting the unpredictability of such situations in the consultant community.

Who May Find This Useful

Consultants who encounter similar challenges with scheduling and host communication may find the shared experiences and suggestions relevant.

S
Sooner PC
Messages
245
:mad:
I have a host that called at the last minute last week (3-10) to reschedule. She had a funeral to attend. I told her not a problem, what day was she looking at - she said 3-25. I told her that wouldn't work for me because I had a 3pm show and couldn't do 2 that day with that one in the middle of the afternoon. I suggested 3-26 - that wasn't a good day for her. I told her I would check my calender and get back with her. She insisted upon March.

I talked to her and we decided that 3-18 would work. I had a 1:00 pm show and I could fit her in at 6:00. I SENT HER AN EMAIL CONFIRMING THE DATE AND TIME. Well - 3-18 - I am running a little behind, driving in the rain and I call to let her know - She said, "why are you coming to my house?" I said, "for your show." She said - "Oh no - it is next weekend - I am in Reno, NV. "

So, I assume that I have done something terribly wrong and now I must figure out how to fix it. Maybe I did put the wrong date down. So, I turn around, go home and check my email. Sure enough - I said 3-18 AND SHE SENT ME AN EMAIL THE NEXT DAY CONFIRMING!!! So, now, I am so mad that I don't want to even do the show and there is NO WAY that I can do a show at 3:00 and then one at 6:00.

What should I do?? I thought about seeing if a new girl in my cluster wanted it, but I do 2 recipes on weekend shows and I don't think there is any way the new girl could handle the recipes she wanted me to make.

I think if she could move it to 7:00 and do some of the prep work for me - I might could swing it, but I am at a loss on what to do . . .

I need help from the ones who have been there/done that!!

Boomer Sooner
Shannon Overstreet
 
I'd email her with what you just said about the 7pm show with prep work instructions, but do it by replying to her from her confirmation email so that you can point out that the show was this past weekend and she must have made a mistake in copying down the wrong day. This has happened to me before and that's how I fixed it.

Good Luck
 
DZmom said:
I'd email her with what you just said about the 7pm show with prep work instructions, but do it by replying to her from her confirmation email so that you can point out that the show was this past weekend and she must have made a mistake in copying down the wrong day. This has happened to me before and that's how I fixed it.

Good Luck
Click to expand...
That's exactly what I would suggest. Or you may need to change the recipes so they are easier and faster. I suppose if she can't have guests come an hour later, they can come and visit and she can have some other munchies for them. Then they'd get to see your prep portion of the show and it wouldn't be all bad.

good luck! Let us know how it all works out!:D
 
Bad host!!I hate it when hosts think that they can just poop all over our schedules as if we have no life and are sitting in our cars waiting for them to call us to come over to their homes for shows.
As if we don't have plans of our own, families of our own, and as if we are not careful when we schedule our shows!! Like we would forget when we scheduled a show.
I think you should tell her that she was wrong about the date and re send her the email to prove it. Then let her know that your March calendar is booked up. Let her know that she confirmed for 3-18 and forgot so you can't change your plans on the other host you already have booked. You choose not to do two shows on the same day if they are too close in time and you thank her for her interest. Tell her you will try to set her up either on another date or if she insists on March, try to stick her with a patient, loving PC consultant!! :D
PRAY for that consultant, especially if she is new!!
DEBBIE
 
  • Thread starter
  • #5
OK - I emailed my hostess and attached the email where I had confirmed the date. I told her that 6:00 was definately out but I could make 7:00 work if she did some of the prep work. I gave her a list of what I wanted her to do. We will see how it goes. At this point, I am going to leave the ball in her court and see if she responds.

Boomer Sooner
Shannon Overstreet
 
What a crappy thing to do to my fellow Sooner! Hopefully she will do what you asked or she can ride off into the sunset without a show! It's her loss, she is a ding-dong!
 
  • Thread starter
  • #7
My host emailed me today. She apologized for the mix up and said that 7:00 was fine and that most of the guest were family, so they could entertain themselves. She agreed to do the prep worked I needed her to do also. So, it may turn out to be a good show.

Boomer Sooner,
Shannon Overstreet
 
i cant imagion 2 shows in one day maby i should try it though since i only do shows on fri-sunday i could do 2 if one is a brunch and one a dinner time one i guess.
 
Just be a little prepared in advance.If she was that "goofed up" about the date, don't bet on everything you need done to be done when you get there.
I have had that happen plenty of times. You ask in advance, then send out the prep list about cleaning the veggies or whatever, then none of it is done when you get there because she forgot and your show starts much later than you wanted it too.
 

Frequently Asked Questions

What should I do if I need to reschedule a Pampered Chef party at the last minute?

If you need to reschedule a Pampered Chef party at the last minute, the first step is to communicate with your guests as soon as possible. Send out a message via text, email, or social media to inform them of the change. Offer a few alternative dates and times to make it easier for them to choose a new date that works for everyone.

How can I minimize the impact of a last-minute rescheduling on my guests?

To minimize the impact of a last-minute rescheduling, be transparent about the reason for the change and express your appreciation for their understanding. Consider offering a small incentive, such as a discount on their next purchase or a raffle entry for those who attend the rescheduled party, to encourage participation.

What if my guests are unable to attend the new date?

If some guests are unable to attend the new date, offer them the option to place their orders online or schedule a one-on-one consultation with you. You can also consider hosting a virtual party for those who can't make it in person, allowing them to still participate and enjoy the benefits of the event.

How can I ensure that my rescheduled party is still successful?

To ensure your rescheduled party is successful, promote it actively by sending reminders to your guests and sharing the new date on social media. Engage with your guests by creating excitement around the event, perhaps by highlighting new products or offering exclusive deals. Additionally, consider incorporating interactive elements, such as a cooking demonstration or a fun game, to keep attendees engaged.

What are some best practices for handling last-minute cancellations in the future?

To handle last-minute cancellations more effectively in the future, establish a clear cancellation policy and communicate it to your guests when they RSVP. Encourage guests to let you know as soon as possible if they need to cancel. Additionally, consider building a flexible schedule that allows for easy rescheduling and maintaining a list of potential backup dates to offer quickly when needed.

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