Efficiently Store Door Prize & Guest Slips: Tips for Organization

Click For Summary

Discussion Overview

This thread explores various methods participants use to store and organize door prize and guest slips. Participants share their personal experiences and strategies for keeping track of contacts and follow-ups related to hosting shows.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant mentions using a cool box to store slips but questions how to sort them effectively.
  • Another participant shares their experience of using an index card box sorted A-Z, noting that they write additional information on the back of the slips for follow-up calls.
  • One participant describes sorting slips by month, moving them as needed based on booking changes, and suggests further categorization by type of follow-up.
  • Another participant expresses confusion about the need to keep slips, stating they contact interested individuals immediately and do not retain the slips unless follow-up is requested.
  • A participant discusses making calls while away from home, preferring to use written notes rather than digital records for better recall of conversations.
  • One participant shares a unique approach using a Palm Tungsten handheld device to track contacts and set reminders for follow-ups.
  • Another participant mentions they typically do not keep slips, opting to contact individuals quickly and dispose of the slips afterward.
  • One participant agrees with the idea of having notes handy for reference when making calls, especially when access to digital tools is limited.
  • Another participant reflects on making calls while driving to feel less analytical and more casual during conversations.
  • One participant describes a method of stapling slips to loose leaf paper and organizing them in a binder by the month for follow-up calls.

Areas of Agreement / Disagreement

Views differ on the necessity of keeping slips, with some participants advocating for immediate follow-up and disposal, while others prefer to retain them for future reference. No clear consensus emerges on the best organizational method.

Contextual Notes

Participants share a variety of personal experiences and organizational strategies, reflecting their individual preferences and the nature of their interactions with potential hosts and customers.

Who May Find This Useful

Consultants looking for different organizational strategies for managing door prize and guest slips may find the shared experiences relevant.

D
dkitten13
Messages
498
How do you handle storing these? I bought a cool box that they fit it but you you sort by show/date/interest, etc?

Thanks!
 
I have an index card box that I have inserted A-Z letters and sort each door prize/guest slips out according to were they need to be placed. I write if someone if interested in something on the back of the t slip and I give that person a call. I go thru the box once a week and pull out who is interested in hosting a show and so on and give those people a call. I try to get them to get a show booked right away, but if that doesn't happen then I do it this way by going thru it once a week. When you have been in this for awhile and have a lot of contacts you may want to do this different. Any other input on this would be great.
 
I listened to one of the Leadership 09 Audios....she sorts her slips in an index card box too. But she sorts them by months ...So, if they've booked in July, the slip is placed there...if they reschedule, you move them to the appropriate month.

I would take it a step further, cause I can be compulsive....I would sort each month with host, recruit or customer care call....that way you can see who was interested and who you need to stay in touch with.
 
I've seen this asked before and I guess I'm too slow to understand...when I get home, I contact the people if they are interested in the opportunity or want to host. If they are maybe's I note that in P3 for when I do customer care calls. I don't keep them...and I can't quite think why to. Can someone help me?
 
ButterflyVioletta said:
I've seen this asked before and I guess I'm too slow to understand...when I get home, I contact the people if they are interested in the opportunity or want to host. If they are maybe's I note that in P3 for when I do customer care calls. I don't keep them...and I can't quite think why to. Can someone help me?
Click to expand...

I am often making calls when I'm not at home. I take my slips with me to make calls when I am going to be sitting in the car or waiting someplace. I often make notes on them when I am chatting with people at the show, and somehow, seeing the notes on the computer doesn't bring back the conversation like seeing my actual written notes.

I don't really have a good way of organizing them though. I just keep them in a manila folder w/ the order forms from the same show...
 
I couldn't keep track of all the little pieces of paper, so I created a solution that fits me:

I purchased a used Palm Tungsten handheld on eBay, and use that for tracking EVERYTHING. It allows me to create a "note" attached to each contact, so that's where I write down details of conversations etc. For following up, I create an appointment in my calendar using the person's name. That way, it'll remind me when it's time to follow up. For example, I spoke with someone the other day, and she wanted me to follow up with her mid-June. So I put an appointment in my calendar for June 12th with her name. Then, when the appointment comes up, I pull up her name in the contacts, and read the notes.

I know I could get a smart phone that does the same thing, but the internet access part would just get me into too much non productive stuff...
 
I don't keep them usually. If they want to book a show I'll call within a few days, book it and shred it. Of course I have their info in P3 and my email account if they want my NL. If they want me to call a month later, I'll hang on to it.
 
Ditto to what Becky D said....I don't always have access to my P3....so it's nice to have notes to refer to when I get a chance to call...
 
That makes sense. I have been thinking of those dreaded calls lately and have decided that I'm less overanalytical when I'm driving. I have decided to make some of my calls in the car and be more breezy and casual instead of debating what to say in the quiet of my house :)
 
I staple them to a piece of loose leaf paper and store them in a binder behind the month they want me to call. If I can get the booking at the show, I do, but sometimes people want me to call them in the fall, etc...so I store them behind the month I'll call them. That way if they say that it's not a good time, try me in March, I can just move their paper to the next month.
 

Frequently Asked Questions

What are door prize and guest slips in Pampered Chef events?

Door prize slips are entries that guests fill out for a chance to win a prize during a Pampered Chef event. Guest slips are used to collect information about attendees, such as their contact details and preferences, which can help in follow-up and future marketing efforts.

How can I efficiently store door prize and guest slips during an event?

To efficiently store door prize and guest slips, consider using a designated folder or binder with clear plastic sleeves. This keeps the slips organized and protected from spills or damage. You can also use a box or basket labeled for each type of slip to separate them easily.

What tips can I use to ensure I don’t lose any guest slips?

To prevent losing guest slips, designate a specific person to be responsible for collecting and storing them throughout the event. Additionally, regularly check the storage area to ensure all slips are accounted for and consider using a checklist to track the collection process.

Should I categorize the guest slips for easier organization?

Yes, categorizing guest slips can greatly enhance organization. You can sort them by categories such as interest level, product preferences, or even by the type of event they attended. This makes it easier to follow up with guests based on their specific interests.

What should I do with the door prize slips after the event?

After the event, make sure to draw the winners and notify them promptly. Store the door prize slips in a safe place for future reference, especially if you need to verify the winners. You can also consider digitizing the slips by taking photos or scanning them for easier access and storage.

You must log in or register to reply here.

Similar Pampered Chef Threads

How Do You Stay Organized? Tips and Tricks for Managing Your Busy Life
  • Kathytnt
    • Business, Marketing and Customer Service
Replies
15
Views
3K
katie0128
Discover Door Prize Slips for Your Opportunity Event
  • Nicky
    • Recruiting and Team Leaders
Replies
2
Views
1K
KellyTheChef
Unpacking Tips for New Hosts: Box #s & Past Host Specials
  • BethCooks4U
    • Business, Marketing and Customer Service
Replies
4
Views
3K
AnaCash
How Can Time Management Boost Your Direct Sales Productivity?
  • Bren706
    • Business, Marketing and Customer Service
Replies
7
Views
2K
raebates
Hosting a Show? Ideas for Door Prize Slips
  • Princess
    • Pampered Chef Booths
Replies
8
Views
2K
Sk8Mom209
Mastering Sticker Organization: Tips and Tricks for Sticker Addicts
  • MissChef
    • Business, Marketing and Customer Service
Replies
19
Views
3K
katie0128
Optimizing Prize Drawing Slips for Maximum Engagement and Results
  • pchefkristin
    • Pampered Chef Bookings
Replies
29
Views
5K
DebbieJ
Full Service Checkout...are You Able to Do It?
  • emiscookin
    • Business, Marketing and Customer Service
Replies
24
Views
4K
chefsteph07
Help! Looking for Show Agenda Organization Tips!
  • Chef Mary Rose
    • Business, Marketing and Customer Service
Replies
2
Views
1K
Admin Greg
Paperwork for Sale From "Inventory"
  • SusanPC
    • Business, Marketing and Customer Service
Replies
2
Views
1K
Jules711
Back
Top