Advice Needed: How to Confirm a Distant Host for a Show

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Discussion Overview

The thread discusses experiences and strategies related to confirming distant hosts for shows, particularly when communication has been lacking. Participants share their personal encounters with unresponsive hosts and suggest various approaches to handle the situation.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant describes their plan to repeatedly call a distant host who has not responded to emails or messages, expressing concern about the lack of communication.
  • Another participant suggests leaving a message early in the week to alleviate worry and prompt a response from the host.
  • Several users express frustration over hosts not communicating their intentions, with one participant emphasizing the importance of courtesy in such situations.
  • One participant shares a similar experience where a host eventually responded after a prolonged absence, leading to a successful show, suggesting not to give up too easily.
  • Another participant recommends using follow-up postcards or notes as a way to reach out to unresponsive hosts.

Areas of Agreement / Disagreement

Participants generally agree on the frustration of dealing with unresponsive hosts and the need for clearer communication, though specific strategies for follow-up vary.

Contextual Notes

Participants share personal experiences from various situations, highlighting the challenges of managing distant shows and the emotional impact of unresponsiveness from hosts.

Who May Find This Useful

Consultants who face challenges with host communication may find the shared experiences and strategies relevant to their own situations.

jasonmva
jasonmva
Silver Member
Messages
765
I am suppose to have a show next Saturday with a host who lives roughly 1 hour away from me. With traffic, I wouldn't be surprised if it is 2 hours. Anyway, I emailed her last week to confirm the party, no response. I called and left a message last night, no response yet. I plan on calling again next week (Monday & Wednesday). If no response from her, I was going to call again on Friday and if I got her machine, I was going to leave a message pretty much stating if I do not hear from her then I will assume the party is cancelled.

Do you think this is a good game plan? I'm not really looking forward to the drive anyway but this is the only show I had booked for January.
 
Jason, I would probably leave the "I assume it's canceled message" on Monday. That way you won't spend your whole week worrying. It will also give her a little more time to get back with you. You could say, "if I don't hear from you on Wednesday then I will assume you need to reschedule the party. So please call me as soon as possible."

That stinks! Good luck!
 
Last edited:
I agree with Chef Kearns. Hopefully she will call you back on Monday and tell you the party is still on. Let us know how things turn out.
 
I agree too. I had a host do that in June. I did the first host coaching call with her & then never heard from her again. Didn't get her guest list 2 weeks before the show, so I started calling her to remind her to send it. As of a couple of days before the show, I still hadn't heard anything. So I left her a message saying that since I have not heard back from her I will not be coming & that if she'd like to reschedule to give me a call. Never heard from her again.
 
I can't understand why people can't just have the courtesy to pick up the phone and say "I am sorry - I cahanged my mind and don't want to host the show anymore" rather than strinf us along...Man it burns me up!!!
 
I agree with the rest..... A no today is better than a no tommorrow!
 
I agree why can't the host just let us know if they don't want to have a party anymore? They could email us if they don't want to say it in person. I'm sure it's frustrating for them to have us to keep calling them and it's even more frustrating for us when we don't hear from the.
 
I had a similiar experience in October - tried to get in touch with my host for 3 weeks...was ready to give up and leave her "the message", but she actually answered when I called, apologized profusely for not calling me back - she had several outside orders and her show ended up being over $1000! So, don't give up on her too easily would be my suggestion.
 
Try follow-up postcards or a note, too.
 

Frequently Asked Questions

What is the best way to reach out to a distant host to confirm their show?

The best way to reach out to a distant host is through a combination of methods. Start with a friendly email or message to introduce yourself and express your excitement about the upcoming show. Follow up with a phone call to discuss details, answer any questions, and confirm their commitment. This personal touch can help build rapport and ensure clarity.

How can I ensure the distant host feels supported throughout the process?

To ensure the distant host feels supported, maintain regular communication. Provide them with resources, such as promotional materials and tips for inviting guests. Offer to assist with setting up the event online or provide guidance on how to use social media to promote the show. Being available for questions and offering encouragement can make a significant difference.

What should I do if the host is hesitant to confirm the show?

If the host is hesitant, listen to their concerns and address them directly. Ask if there are specific reasons for their hesitation, such as scheduling conflicts or uncertainty about attendance. Offer flexible options, such as rescheduling or hosting a virtual show, to accommodate their needs. Reassure them of the benefits of hosting and the support you will provide.

How can I motivate a distant host to finalize their show date?

To motivate a distant host to finalize their show date, highlight the benefits of hosting, such as exclusive discounts, free products, or special promotions. Share success stories from other hosts to inspire them. Additionally, create a sense of urgency by mentioning limited-time offers or the potential for earning rewards based on guest attendance.

What are some effective follow-up strategies after the initial contact?

Effective follow-up strategies include sending a thank-you message after your initial contact, summarizing key points discussed. Schedule a follow-up call or message a few days later to check in and see if they have any further questions. Use reminders for important dates and offer to help with any last-minute preparations to keep the momentum going.

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