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Your guide to season changeover

chefann

Legend Member
Gold Member
Nov 4, 2005
22,238
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Note: Dates for each season will be different, but each season change-over is usually generally the same. Check current communications from HO for specifics.

Welcome to season change-over! This can be both exciting and confusing. Here are some tips for you.

Dates
Check the current Consultant Newsletter (CN) and PC NewsWire for specifics regarding dates. As of this post, the dates for the Fall 2009 season changeover are in the July CN. HO usually publishes a list that includes paperwork (changeover) box shipments, earned sample (sell a thon) shipment, kit and super start box changes, and when new paperwork can be ordered.

Changeover Boxes
Changeover boxes are shipped to consultants who are active when HO generates the shipping list. Which, as near as I can figure, is the month before they ship. So if you were active in December (for Spring) or June (for Fall), you should get one. Inactive consultants who reactivate after the list is generated, including during the season, will also receive a box. You will be charged $6.25 to cover shipping, which will be deducted from your next commission statement.

Changeover boxes typically include samples of new paperwork and just enough catalogs to put together early-season host packs for distribution (1 pack). They also include product sample order forms and paperwork order forms. Please check the dates on sample order forms - they are not good forever (typically only until the end of the first month of the season).

Tracking
Earned samples (from Sell-a-Thon) and changeover boxes do not show up on the shipment status page on CC. Never fear! There is a backdoor way to track them. Yes, HO indicates in their list of dates approximately when they'll ship. But we all get excited to receive them, and want to know exactly when to expect the Fed Ex guy.

Go to CC, and click on the Product Adjustment link in the right column. Proceed as if you're doing an adjustment but don't know the show number. When you look at the list of orders, you can see that the numbers have different letters in the middle: C for catalog shows, K for cooking shows (a throwback to when they were called Kitchen shows), S for supply orders, etc. G is used for earned and auto-ship items, like changeover boxes and SAT. Look for the most recent g-type shipments and use that number as the primary portion of the reference number at fedex.com.

For example: Betsy Consultant goes to the adjustment screen and sees a box listed as "123456G0123." So she then goes to the "track by reference number" screen at fedex.com and enters 123456G012301 as the reference number, along with her ZIP code and the approximate shipping date. The resultant tracking info shows her that her box will be delivered tomorrow!

Free business supplies
HO reserves the right to change these policies. But at present, consultants can receive the following items at no charge. There are occasionally special item numbers to use - check the PC NewsWire and CN for those.
- 1 free pack of receipts per season (as of Spring 2009, these were included with the first supply order of the season)
- 1 DVD per season. This DVD includes info about the new products, theme shows, and recipes, with recipe demos. It's a great resource to learn about the new products. As of Fall 2009, this will be included in the Changeover box.
- 1 RUFTH trivet per round-up year (Sept.-Aug.). Conference attendees usually get this in their conference bag.
- 1 pack of show planners per month
- 1 pack of consultant agreements per month

Online sales of samples
We've all worked hard to earn free product samples. Why would we want to get rid of them? I sure don't know, but there are consultants who do. If you see someone selling products before they're available to the public, that's a pretty sure bet they're a consultant. Don't bother posting about it here. Just send a link to the sale to HO using [email protected] or [email protected].

Recipes
HO makes the SBRC recipes available electronically, to make it easy for us to post them on PWS or send in email. Please honor HO's copyright by using those recipes only in that manner. Do not post recipes here or on other online forums. If a recipe is not provided electronically by HO, do not share it in a mass-distribution manner unless the cookbook from which it's taken is no longer available. PC makes its money SELLING tools and cookbooks. Publishing the recipes willy-nilly not only increases the chance of errors (just like when playing "Telephone" as a kid), but reduces the chance that our customers will actually purchase the books. If you're a consultant looking for a current recipe, use your consultant discount to buy the book it's in.


So welcome to season change-over! As exciting as it is, don't talk about the new products and themes to your customers until you've got the last month of the season booked as solid as you want it. And if you get confused, take a deep breath and refer to the materials HO makes available to us. You'll find all the dates and information you need there.
 

raebates

Legend Member
Staff member
Dec 6, 2005
18,427
439
Ann, you are wonderful. Thank you for sharing such pertinent, timely information.
 

straitfan

Veteran Member
Gold Member
Jul 31, 2006
1,464
7
GREAT JOB ANN! You're my hero! Thanks for compiling all of this info. in one easy to reference thread!
 

pcchefjane

Senior Member
Gold Member
Jul 23, 2008
2,721
5
Thanks Ann! Glad to see you post about sharing recipes from the new SB even on here as we talked about on Chat the other day! I completely agree! You're Da Bomb! LOL!
 

Jolie_Paradoxe

Senior Member
Gold Member
Apr 15, 2009
2,878
17
I will add my vote too! You are fabulous! Thanks for sharing and being so specific! It's great for the newbies like me about to experience "changeover" for the first time. Much appreciated.
 

chefann

Legend Member
Gold Member
Nov 4, 2005
22,238
6
Just put it on a supply order. For the receipts and trivet, there's usually info from HO, either in the SECN or NewsWire.
 

pkd09

Future Director
Silver Member
Feb 20, 2006
1,911
4
At a cluster meeting last night it was mentioned that you must be active in JULY to receive the change-over box. Any clarification as to whether it is June or July?
 

chefann

Legend Member
Gold Member
Nov 4, 2005
22,238
6
At a cluster meeting last night it was mentioned that you must be active in JULY to receive the change-over box. Any clarification as to whether it is June or July?

I don't know. I based my post above on past changeovers, which were before the new plan went into effect. (That's also why I included the "as near as I can figure" disclaimer.) I do know that if an inactive consultant reactivates after the boxes ship (even into the new season by several months), that consultant will receive the changeover. It's happened several times to consultants on my team - the most recent being one woman who reactivated in June and was shipped the Spring changeover.
 

esavvymom

Legend Member
Staff member
Sep 8, 2008
7,919
146
At a cluster meeting last night it was mentioned that you must be active in JULY to receive the change-over box. Any clarification as to whether it is June or July?

I wonder if that would be possible- if they are sending out the change-over kits late July. That would cut out alot of people who are still submitting early/mid July shows (like me!)


Question- what about New Consultants who signed in late June? Do they get a change-over kit (she's not yet active, but will be submitting 2-shows on Friday).

And the Free Trivet- if we got one at NC, then we DON'T get one in Supply order? Or do we still get one?


Thanks for the info Ann!!
 

PCMomto4

Member
Jun 15, 2009
258
0
I think as long as you submitted in June then you are fine, I would say your recruit should be ok too, she is still considered active because she is just starting out.

You will not receive a second free trivet, you either get it at conference or on the supply order. Although two free ones would be nice :)
 

chefann

Legend Member
Gold Member
Nov 4, 2005
22,238
6
Question- what about New Consultants who signed in late June? Do they get a change-over kit (she's not yet active, but will be submitting 2-shows on Friday).

And the Free Trivet- if we got one at NC, then we DON'T get one in Supply order? Or do we still get one?

New consultants should get the changeover, since their kits would have included Spring paperwork, and the changeover is to get everyone set for Fall. The kit changeover date is in the July CN.

If you already got a trivet at Conference, you don't get another one. It's limit one per consultant.
 
May 3, 2009
11
0
the tracking cheat did not work for me - my show with a G in it will not track in fedex.com and when i click on it it's actually a cooking show that i did
 

PCMomto4

Member
Jun 15, 2009
258
0
the tracking cheat did not work for me - my show with a G in it will not track in fedex.com and when i click on it it's actually a cooking show that i did

Are you using the track package area on the main page, because it won't work from their you have to click on the link to track packages and then make sure that you select to track by reference number. I hope that makes sense, someone else could probably explain it better.
 

chefann

Legend Member
Gold Member
Nov 4, 2005
22,238
6
Are you using the track package area on the main page, because it won't work from their you have to click on the link to track packages and then make sure that you select to track by reference number. I hope that makes sense, someone else could probably explain it better.

That's right - it has to be the REFERENCE NUMBER area, and you have to add "01" to the end of the number from CC.
 

JDooley

Member
Dec 15, 2008
141
0
I do not see anything showing up with a G...I know I should be getting one so does this just mean that it is not ready?
 

chefann

Legend Member
Gold Member
Nov 4, 2005
22,238
6
It just means that it's not in HO's system as having shipped yet. In the past, changeover boxes have tended to ship in reverse ship-time order, with boxes taking the longest to travel shipping first.
 

ChefBeckyD

Legend Member
Gold Member
Sep 20, 2005
20,466
33
I do not see anything showing up with a G...I know I should be getting one so does this just mean that it is not ready?

Mine isn't showing up yet either. It's the curse of living close to HO - the ones further away ship first.:cry:
 

DessertDivaFL

Veteran Member
Gold Member
Jun 2, 2008
1,313
1
I was able to find my number and went to Fedex.com and found it will be delivered tomorrow! Oh, happy day!
 

kam

Legacy Member
Staff member
Mar 17, 2006
3,687
321
I was able to find my number and went to Fedex.com and found it will be delivered tomorrow! Oh, happy day!

Mine is coming tomorrow too!! :):) I am so happy as I figured I wouldn't get it until the end of the week!! I can't wait for the SB!
 

funinyourkitchen

Novice Member
Feb 2, 2009
37
0
This is awesome!!! I was so confused about how the season change would work. I signed up in the middle of the last season change but still had enough supplies to work with. And I'm glad I just put in my 1st show since May...not doing so great, but now I'll get the supplies free!

I just tracked mine and I should receive mine tomorrow as well...yippee!!!!!
 

TrishPCMommy

Member
Gold Member
Mar 3, 2009
221
0
Thanks again for how to track the c/o kit... I finally got a chance to track mine thanks to your directions! THANK YOU! THANK YOU! THANK YOU!

Now I can help my newest recruit too! I became a Team Leader Saturday! Now if I can only get some shows on MY calendar!!!
 

taterbug

Member
Mar 31, 2009
252
0
Me too I'm so excited! It looks like it is all coming in one box. The adjustment screen shows the c/o kit as an item in my SAT box.

That is how mine arrived. I was very busy when my package arrived so I just opened it, glanced at the products and left everything on the counter; it wasn't until late that night that I even noticed the changeover kit.....
 

chefann

Legend Member
Gold Member
Nov 4, 2005
22,238
6
Clarification about ordering samples under the new (spring 2009) career plan. (Thanks to Janet for sharing the info she got from her ED.)

For ordering personal and sample orders, here's how it works.

If a Consultant wants to place a sample order in August, the computer
will first check to see if she was active in July (sold at least $150).
If she was, she can place the sample order. We didn't want to hold up
anyone's sample order if they hadn't yet submitted their first August
sales.

However, if she didn't sell $150 in July, then she does need to first
submit $150 in August before placing a sample order.

===
In other words, a consultant must be active the month PRIOR to placing a sample order, or must become active (by submitting $150 commissionable sales) in the month that he/she orders samples prior to placing that sample order.
 
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