Maximizing Vendor Day Success: Tips and Scripts for Approaching HR Departments

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Discussion Overview

This thread discusses strategies and personal experiences related to approaching HR departments for vendor days, where consultants can showcase products to employees. Participants share their thoughts on scripts, past experiences, and the potential for large orders.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, expresses interest in vendor days and seeks tips and scripts for contacting HR departments.
  • Another participant shares enthusiasm for the idea and mentions the presence of many large companies in their area.
  • Several users recount a specific experience where a large order was placed, highlighting the potential financial benefits of vendor days.
  • One participant reflects on a past vendor show experience at a former workplace, noting that some companies still allow such events.
  • Another participant suggests contacting PR or Marketing firms for potential gift basket opportunities, sharing a friend's experience with large orders for customer appreciation.
  • One participant shares their intention to call large companies and provides a sample introduction for contacting HR.
  • Another participant appreciates the wording used in the introduction, emphasizing a respectful approach.
  • One participant notes the importance of using language that focuses on the service provided to the company rather than personal need.

Areas of Agreement / Disagreement

Views differ on the best approach to contacting HR departments and the effectiveness of specific scripts, with no clear consensus emerging on a single method or script to use.

Contextual Notes

Participants share personal experiences and ideas based on their local contexts, indicating varying levels of familiarity with vendor days and the practices of different companies.

Who May Find This Useful

Consultants interested in exploring vendor days and seeking insights from others' experiences may find this discussion beneficial.

M
mrssyvo
Messages
1,929
In my Abundant Bookings workshop, the speaker was talking about "vendor day" where you call the HR department of a large company, and ask if they have vendor days, in the Fall, to allow employees to shop for gifts. I am wanting to get into this, but have never approached HR department. has anyone here done these sort of things, any tips, and do you have a script you use when you call the HR department. From what I gather, this is different than "Pampering a Business" It is actually arranged to set up a table, etc. I am now starting to make a list of large businesses in my area, but not sure where to go from here. I want to sound professional when I call, so I will need some help from you all. TIA
 
VERY GOOD IDEAS!!! Once I hear about a standard script to use I will be doing this too! We have LOTS of big companies here!
 
  • Thread starter
  • #3
One girl in our workshop said that she did this last year, with a large business in her area, and a sales person handed her his customer list of 275 people, and asked her to order a Pizza stone and cookbook for all 275 of them That was an $11,000 order !!!!!!!!!!!!!!!!!!
 
mrssyvo said:
One girl in our workshop said that she did this last year, with a large business in her area, and a sales person handed her his customer list of 275 people, and asked her to order a Pizza stone and cookbook for all 275 of them That was an $11,000 order !!!!!!!!!!!!!!!!!!
Click to expand...

Wholy crap. I guess I need to jump on this band wagon and see where it takes me.:)
 
mrssyvo said:
One girl in our workshop said that she did this last year, with a large business in her area, and a sales person handed her his customer list of 275 people, and asked her to order a Pizza stone and cookbook for all 275 of them That was an $11,000 order !!!!!!!!!!!!!!!!!!
Click to expand...
That is unbelievable!! I'd love to see a script/letter or something for us to be able to get started!!!
 
Wow, I'd love to see someone's letter too!

We used to have a fall vendor/craft show at GTE (which is now Verizon) when I worked there. They have since stopped anything like this! Sounds like some companies still allow it.

Thanks for the idea! I may do a letter like this as well as a fundraiser letter soon w/schools going back in a month!
 
I work for a major company in our area, and they have vendors who come in each week to sell their wares. I don't know how it's set up, but I would just call the main number for the company and ask to speak to someone who sets up the vendors in the office buildings. I know they have to pay a fee to do it (one told me it was $200 for the day to hang out in my office building's cafeteria area), so that's something to consider.

I would also contact PR or Marketing firms to see if they need to purchase gift baskets for their customers. Many of those companies spend big money to thank their good customers (I have a friend who made 50 baskets filled with $200 worth of products EACH for her companies' customers). I would love to get in on this, too, but I think it's more a matter of asking around than finding a "script" to write a letter.
 
UNBELIEVABLE!

You obviously had a better presenter for Abundant Bookings than I did ... the whole thing felt very been there, done that.

I know for a fact I have walked through the lobby of my local hospital and seen them hosting vendors. I plan to call several large companies Monday morning.

I would simply say something like, "Hi, my name is Di Cancook and I am a new Pampered Chef representative in your area. I was just wondering if your company offers a gift fair for your employees to shop for holiday gifts and if so, wanted to let you know that I would be honored to provide that service."
 
  • Thread starter
  • #9
Di, I like your wording "I would be happy to provide that service" It sounds so much better than" Can I, Can I, Oh, Please I NEED this" LOL
 
Actually ... honored is the word I used, and it's a nice word to use ... honored is a word I picked up from another bookings presentation. That does something for people. It lets them know it's about THEM and not YOU!
 
  • Thread starter
  • #11
yes, I missed that, sorry- i like honored also.
 

Frequently Asked Questions

What are the key strategies for approaching HR departments during vendor days?

Key strategies include researching the company culture and values, preparing a concise elevator pitch about your products, and demonstrating how your offerings can benefit employees. Additionally, having promotional materials ready and being open to answering questions can enhance your approach.

How can I effectively communicate the benefits of Pampered Chef products to HR representatives?

Focus on how Pampered Chef products can promote employee wellness, such as cooking healthy meals at home, and foster team building through cooking classes or workshops. Highlight any special offers or discounts available for employees, making it a win-win for both the company and its staff.

What types of promotional materials should I bring to a vendor day?

Bring brochures, product samples, business cards, and any promotional flyers that outline special offers. Additionally, consider having a digital presentation or tablet ready to showcase product videos and testimonials, which can engage HR representatives more effectively.

How can I follow up with HR departments after the vendor day?

Send a personalized thank-you email to the HR representatives you spoke with, reiterating your appreciation for their time. Include any additional information they may have requested and remind them of the benefits of your products. This keeps the conversation going and shows your commitment to building a relationship.

What should I do if I encounter resistance from HR when pitching my products?

If you face resistance, listen carefully to their concerns and ask open-ended questions to understand their objections better. Offer solutions that address their specific needs and be prepared to provide testimonials or case studies that demonstrate the value of your products. Remaining positive and adaptable can help turn the conversation around.

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