Is It Worth Attending a Shortened Charity Event?

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Discussion Overview

The thread discusses the experiences and strategies of participants regarding an upcoming charity event where they will have booths. Participants share their thoughts on the event's shortened duration and how to effectively engage with attendees, particularly in terms of recruiting and providing value to families in need.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, expresses frustration over the event's time reduction and lack of refund but later considers the potential for recruiting and community engagement.
  • Another participant suggests having calendars and thank you postcards ready to facilitate scheduling shows and maintaining contact with attendees.
  • Several users mention the importance of considering the financial situation of families attending the event, noting that many may be seeking assistance.
  • One participant shares a creative idea involving glitter or confetti to engage children while parents are spoken to, highlighting the importance of keeping kids entertained.
  • Another participant emphasizes the need for promotional materials, such as flyers, to showcase products effectively during the event.
  • One participant cautions that the primary contacts may be the charity volunteers rather than attendees, suggesting a need for flexibility in approach.

Areas of Agreement / Disagreement

Views differ on the potential outcomes of the event, with some participants optimistic about recruiting opportunities while others express caution regarding the audience's engagement.

Contextual Notes

The discussion reflects personal experiences and strategies related to participating in community charity events, focusing on engagement and recruitment rather than sales.

Who May Find This Useful

Consultants looking for insights on participating in community events and engaging with families in need may find the shared experiences and ideas beneficial.

esavvymom
esavvymom
Staff member
Messages
7,881
I signed up to do a booth this coming Friday. It is for a charity organization who is providing backpacks of school supplies for kids. It's their first event (how do i keep finding those?). It was supposed to be from 12-8pm and was $40. Sent my money, she cashed my check, I emailed her yesterday to confirm and ask a couple basic questions (attendance, website for org, etc).THEN She replies that the event has changed to be 2pm-6pm. They are expecting 300+ for the backpacks, and it's their 1st year doing this. At first, I was ticked because she has cut the time of the event in HALF but not offered any of my money back! :mad: I'm not sure that's even legal...I applied for this based on one thing, and they changed it on us without notification or offer of money back. I wanted to shoot back an email asking for half of my money back then! But I didn't. I slept on it......:indif:Now I'm thinking (1) the money is probably what they are using to fill the backpacks for the kids and if they had just ASKED, I probably would have just donated the extra fee for the cause, (2) this could be an opportunity for recruiting and sharing what we have to offer to families in need! One of the reasons I started my business was to help families save money on their food expenses and maybe find some extra income! I should print off my commission check statement from last month (2 shows) and blow it up next to a "help wanted" sign. :D So now I'm approaching this as a great recruiting benefit- not a "buy stuff from me!!" type of vendor. My recruit and I will be working the event- we had planned on sharing because of the length and me needing to have childcare...but that's not an issue anymore. So I'm going to go for it.(Any tips would be appreciated though!) :)
 
Have your calender ready to go and set appointments and shows up right there! Have thank you postcards ready to go so you can drop them in the mail for your shows when you leave the booth that way they get it in a day or two.......

Should you have some coloring sheets printed and crayons for kids to keep busy while you talk to parents? since it is a kid function. Just a thought...
 
The recruiting approach sounds good because my first thought is if these families are here to get free back to school supplies it is probably because money is very tight.
 
chefcharity said:
Have your calender ready to go and set appointments and shows up right there! Have thank you postcards ready to go so you can drop them in the mail for your shows when you leave the booth that way they get it in a day or two.......

Should you have some coloring sheets printed and crayons for kids to keep busy while you talk to parents? since it is a kid function. Just a thought...
Click to expand...

What a great idea.
 
  • Thread starter
  • #5
PCMomto4 said:
The recruiting approach sounds good because my first thought is if these families are here to get free back to school supplies it is probably because money is very tight.
Click to expand...

That's what I thought too.

And great idea on having something for the kids!
 
Someone on here eons ago mentioned doing some glitter or confetti in the Family Size Pitcher. I thought that was such a cool idea. While you're talking to parents, kids will get a kick out of stirring all this up. (Probably a few adults too).

I would also definitely have some type of DCB flyer there. Let them see some of the yummy stuff that can be made in a fraction of the time and cost. I had a really good one, but am on DH's computer right now so I can't attach. I'll try to later if I can remember.

Good luck!
 
Don't be surprised if the only contacts that you get are the volunteers of the charity organization. I agree with the recruiting angle. You never know who will come by.
 

Frequently Asked Questions

What are the benefits of attending a shortened charity event?

Attending a shortened charity event can provide several benefits, including the opportunity to network with like-minded individuals, support a cause you care about, and potentially learn about new products or services. Even in a condensed format, these events often feature key speakers or activities that can inspire and motivate attendees.

Will I still get the same experience at a shortened event?

While a shortened charity event may not offer the full experience of a longer event, organizers often focus on the most impactful elements. You can still expect engaging presentations, opportunities to connect with others, and a chance to contribute to the cause, albeit in a more streamlined format.

How can I maximize my time at a shortened charity event?

To make the most of a shortened charity event, plan ahead by reviewing the agenda and identifying key sessions or activities that interest you. Arrive early to network with other attendees and speakers, and be sure to participate actively in discussions or Q&A sessions to enhance your experience.

Is the cost of attending a shortened charity event justified?

The cost of attending a shortened charity event can be justified if you believe in the cause and want to support it. Additionally, consider the value of networking opportunities and any potential learning experiences that could benefit you personally or professionally. If the event aligns with your interests, it can be a worthwhile investment.

What should I expect in terms of fundraising at a shortened charity event?

At a shortened charity event, fundraising efforts may be more focused and streamlined. Expect targeted appeals for donations, possibly through a live auction or a specific fundraising goal. While the atmosphere may be more condensed, the commitment to raising funds for the cause remains strong, and your contributions can still make a significant impact.

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